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Odisha State Civil Supplies Corporation Limited Desktop Computers, UPS, MFPs Tender Bhadrak Odisha 2026 – System Hardware Standards

Bid Publish Date

17-Jun-2026, 12:31 pm

Bid End Date

27-Jun-2026, 1:00 pm

Location

BHADRAK , ODISHA
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Progress

Issue17-Jun-2026, 12:31 pm
AwardPending
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Quantity

9

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM service presence required in India for imported products
  • • On-site warranty years and potential extended warranty terms
  • • 25% quantity variance clause during and after contract
  • • Data Sheet alignment mandatory; mismatch may lead to rejection
  • • IS/IS-like standards are to be verified via product data sheets (multi-item scope)
  • • GST handling responsibility on bidder; reimbursement cap applies
  • • Delivery location and commissioning at Bhadrak, Odisha
  • • Non-return policy for faulty hard disks under security policy

Tender Overview

Odisha State Civil Supplies Corporation Limited seeks procurement of multiple IT devices for the Bhadrak, Odisha region, including entry and mid-level desktop computers, line interactive UPS with AVR, A4 and legal-size multifunction printers (MFPs), and A3 size MFPs with scanners. The scope emphasizes on-site warranty, full data sheets, and OEM authorisation where applicable, with a purchaser right to adjust quantities by up to 25%. The address for delivery and commissioning is Bhadrak, Odisha. The tender emphasizes data-sheet verification against offered specifications and compliance with security and service requirements. This procurement targets reliable, standards-aligned office IT equipment for government-stated needs in the Food Supplies and Consumer Welfare Department context, with emphasis on BOM clarity and post-sale support. The unique clause allows volume flexibility and requires vendor readiness for installation, commissioning, and GST handling per actual rates.

Key Specifications

  • Desktops, UPS, MFPs, and scanners with on-site warranty

  • Data Sheet uploaded and cross-verified against bid parameters

  • Auto duplex printing and document feeder details required

  • Connectivity options clearly listed (USB, Ethernet, Wi-Fi/BT if applicable)

  • Maximum scan size and optical resolution must be specified

  • RAM/Storage capacities to be declared by OEM with MTBF or warranty details

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% with extended delivery rules

  • Delivery and installation at Bhadrak location; GST borne by bidder

  • Data sheet alignment and OEM service presence required for imported items

Important Clauses

Payment Terms

GST handling by bidder; payment as per actual rates with cap on GST; DD/PBG submission as per GeM terms

Delivery Schedule

Delivery period may be extended per option clause with minimum 30 days; delivery to Bhadrak as specified

Penalties/Liquidated Damages

Penalties/LD details not explicitly specified in the provided terms; subject to contract finalization

Bidder Eligibility

  • Positive net worth for OEM; not bankrupt or in liquidation

  • Authorized OEM for imported products; India-based after-sales support

  • Ability to deliver and install at Bhadrak, Odisha within agreed timeline

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , A3 Size Multifunction Printer (MFP) (Q2) , Scanner (V3) (Q2)

Authority Records

FOOD SUPPLIES AND CONSUMER WELFARE DEPARTMENT

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Documents 8

GeM-Bidding-9452617.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT equipment supply

4

Financial statements or net-worth proof for OEMs

5

EMD submission document or DD as per terms

6

Technical compliance data sheet for offered devices

7

OEM authorization letter (for imported products)

8

Any additional product data sheets requested in tender terms

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Bhadrak IT equipment tender in Odisha 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD DD as per Terms. Provide a data sheet aligned with offered specs for desktops, UPS, MFPs, and scanners. Ensure OEM authorization for imported items and confirm installation address at Bhadrak, Odisha. Delivery timelines follow option clause up to 25% quantity variation.

What documents are required for Odisha CSCSC procurement bid

Required documents include GST registration, PAN, company financials, device data sheets, OEM authorization (for imported items), experience certificates for similar supply, and EMD/DD as specified. Ensure data sheets match device specifications and that installation address Bhadrak is accessible for commissioning.

What standards or compliance are requested for desktops in Bhadrak tender

The tender requires data-sheet verification against offered parameters; while explicit IS standards aren’t listed, OEM data sheets must confirm performance and warranty terms. Imported items require India-based after-sales support with OEM certification. Ensure auto duplex capability and scanner performance metrics are clearly stated.

When is the delivery timeline for Bhadrak IT equipment purchase

Delivery timelines follow the option clause, allowing up to a 25% quantity variation with extended delivery time calculated as (Increase/Original) × Original delivery period, minimum 30 days. Initial delivery schedule begins from order date unless extended by contract terms, and installation occurs at Bhadrak site.

What are the EMD and payment terms for this Odisha tender

EMD details are not disclosed in the data; bidders should prepare DD or other security as per GeM terms. GST reimbursement will be actual or prevailing rate, not to exceed quoted GST. Payment terms align with contract, including on-site installation and potential PBG requirements.

What is required for imported devices in this Bhadrak tender

Imported devices must have an OEM or authorized seller with a registered Indian office for after-sales service. Submit OEM authorization and ensure in-country support. Data sheets for imported items must align with offered specifications, and non-compliant bids may be rejected.

What delivery location and installation requirements exist for Bhadrak

All delivery and installation must occur at CSO CUM DM, Bhadrak, Odisha. Ensure on-site warranty terms are honored, and Faulty hard disks are not returned per policy. Bidders must verify availability of on-site service and ensure proper commisioning at the Bhadrak address.

How to verify data sheets align with offered IT equipment

Upload complete product data sheets with bid, cross-check against CPU, RAM, storage, display, connectivity, printing, scanning, and duplex capabilities. Any unexplained mismatch may lead to bid rejection; vendors should provide exact model numbers and warranty terms for each device.

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