Indian Army Department Of Military Affairs Fuel System Components Tender 2026 - IS 550/ISO Conformity, OEM Parts, 25% Quantity Flexibility

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for the supply of fuel system components, including Fuel Filter, Oil Pressure Pipe, Head Gasket, Rubber Coupling, Oil Pump Assembly, and Fuel Feed Pump. Scope is limited to the supply of Goods (no manufacturing or installation). The tender references a 25% quantity fluctuation at contract award and during the currency of the contract, with delivery timelines linked to the original order. Urgent items may be locally sourced for faster access, stressing original/OEM parts and strict inspection by unit representatives. The procurement emphasizes OEM compatibility and post-delivery acceptance by the BOO. The tender documents require standard eligibility and financial capability verification, with a focus on single-sourcing risk management and timely delivery. Overall, the bid targets reliable OEM-grade components compliant with military specifications and prompt supply logistics across the intended location.

Technical Specifications & Requirements

• Items/Parts: Fuel Filter, Oil Pressure Pipe, Head Gasket, Rubber Coupling, Oil Pump Assembly, Fuel Feed Pump (6 items total)
• Delivery window for urgent items: 7 days after order placement
• OEM requirement: Items must be original/OEM; non-OEM items may be rejected
• Inspection: Items will be inspected by unit representative/BOO upon delivery
• Quality protection: Rejected items will be returned at vendor's cost; no payment for rejected orders
• Delivery period extension: Additional time formula provided, with minimum 30 days if applicable
• Turnover criterion: Bidder must meet the minimum average annual financial turnover over the last 3 years (per bid document)
• Scope of supply: Bid price must include all cost components; procurement is for direct supply only
• Vendor onboarding: PAN, GSTIN, canceled cheque, EFT mandate required for vendor code creation
• Tender flexibility: Quantity adjustments allowed up to ±25%; extended delivery time may apply
• Payment and terms: Details not disclosed in the tender text; bidders should assume standard government terms

Terms, Conditions & Eligibility

• EMD amount: Not disclosed in the tender document; bidders should prepare to meet standard EMD requirements
• Documents required at bid submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank, etc.
• Delivery responsibility: Items must be supplied within the defined timeframes; urgent items prioritized locally
• Warranty/acceptance: Unit/BOO will inspect; rejected items are returned at vendor cost
• Turnover requirement: Three-year average annual financial turnover must meet the specified threshold in the bid document
• Quality/brand control: OEM authenticity required; any non-original item will be rejected
• Option clause: Purchaser may modify quantity up to 25% during contract and may extend delivery as per calculated duration
• T&C compliance: Vendors must accept T&C with firm stamp, date, and time; non-compliance leads to disqualification