Calibration Services - Mechanical; CALIBRATION OF FLAW DETECTOR; NABL Labs; AS PER BUYER REQUIREMEN
Indian Air Force
NASHIK, MAHARASHTRA
Posted:
1 May 2025
Closed:
16 May 2025
GEM
GEM
Hindustan Aeronautics Limited Ultrasonic Flaw Detector AMC Tender DoDP India 2026
Bid Publish Date
02-Jun-2026, 9:13 am
Bid End Date
23-Jun-2026, 10:00 am
Location
NASHIK , MAHARASHTRA
Progress
Issue02-Jun-2026, 9:13 am
AwardPending
Quantity
6
Category
AMC for calibration and servicing of Ultrsonic Flaw Detector of central Lab for 1st( first year) .
Bid Type
Two Packet Bid
Key Highlights
- • - Brand/Equipment Type: Ultrasonic Flaw Detectors requiring calibration and servicing (central lab).
- • - Duration: 3-year AMC across Year 1, Year 2, Year 3.
- • - Option Clause: up to 25% quantity variation during contract and currency of contract.
- • - Service Deliverables: Calibration, servicing, fault diagnosis, on-site/remote support, and timely rectification per SLA.
- • - Required Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
- • - Termination Triggers: Non-compliance, delivery failure, liquidation, misrepresentation, or insolvency.
- • - Warranty/Support: Dedicated technical personnel for service requests within defined timelines.
Tender Overview
The procurement is issued by Hindustan Aeronautics Limited under the Department of Defence Production for the AMC of calibration and servicing of Ultrasonic Flaw Detectors at the central Lab across three consecutive years (Year 1, Year 2, Year 3). The scope covers calibration, servicing, and ongoing maintenance to ensure uptime of ultrasonic flaw detection equipment. The contract contemplates a multi-year service arrangement with a focus on timely fault rectification and service responsiveness. A key differentiator is the long-term maintenance requirement across three yearly blocks, with the option terms enabling delivery variability up to 25% as per the clause. The tender aims to secure a technically capable service partner for specialized non-destructive testing equipment.
Technical Specifications & Requirements
- Product/Service: AMC for calibration and servicing of Ultrasonic Flaw Detectors at central lab.
- Scope: Calibration, on-site/off-site servicing, fault diagnosis, and repair to maintain calibration traceability and instrument performance.
- Years/Timeline: Year 1, Year 2, Year 3, with service continuity during the contract period.
- Standards/Compliance: Not specified in data; bidders should verify instrument model, calibration standards, and applicable NDT norms during submission.
- Delivery/Response: Service response times and onsite visit windows expected under an SLA; extended delivery/uptime considerations implied by option clause.
- Warranty/Support: Clause notes dedicated service personnel and timely servicing during warranty/AMC period; SLA adherence required.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% during contract and renewal periods with proportional delivery timelines.
- Documentation for Vendor Code Creation: Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Termination Conditions: Buyer may terminate for non-compliance, delivery failure, insolvency, misrepresentation, or disruption of supply.
- Scope of Supply: Bid price to include Supply, Installation, Testing, and Commissioning where applicable for AMC scope.
- Warranty/Service: Adequate number of service personnel deployed to meet service levels during warranty; dedicated engineers for timely rectification per SLA.
Key Specifications
-
- Product/service: AMC for calibration and servicing of Ultrasonic Flaw Detectors
-
- Scope: Calibration, servicing, diagnosis, repair, and maintenance
-
- Quantity/Duration: Three-year AMC (Year 1, Year 2, Year 3) with option for 25% quantity adjustment
-
- Standards/Compliance: Not specified in tender data; verify instrument models and calibration norms during bid
-
- Warranty/Support: Dedicated service personnel; SLA-based response and rectification
Terms & Conditions
-
EMD is not specified in provided data; bidders should seek clarification during pre-bid if applicable.
-
Delivery/servicing timeline governed by option clause allowing 25% variation with proportional extension.
-
Submission requires PAN, GSTIN, cancelled cheque, and EFT mandate as part of Vendor Code creation.
Important Clauses
Payment Terms
Not specified in data; bidders should verify AMC payment milestones and terms during bid submission.
Delivery Schedule
Delivery and service scheduling will follow the option clause; additional time is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Contract termination rights exist for non-compliance, late delivery, or failure to rectify defective material as per terms.
Bidder Eligibility
-
Experience in calibration/servicing of Ultrasonic Flaw Detectors or similar NDT equipment
-
Financial stability sufficient to support three-year AMC commitments
-
Eligibility to operate under Indian defense procurement norms and vendor registration
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
AMC for calibration and servicing of Ultrsonic Flaw Detector of central Lab for 1st( first year) . , AMC for calibration and servicing of Ultrsonic Flaw Detector of central Lab for 2nd( second year) . , AMC for calibration and servicing of Ultrsonic Flaw Detector of central Lab for 3rd( third year) .
Authority Records
MINISTRY OF DEFENCEDEFENCE PRODUCTION DEPARTMENT
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Documents 5
GeM-Bidding-9406811.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
- PAN Card copy
2
- GSTIN copy
3
- Cancelled cheque copy
4
- EFT mandate copy certified by bank
5
- Any OEM authorization or service capability documents (if applicable)
Frequently Asked Questions
What documents are required for HAL ultrasonic detector AMC bidding in India 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by the bank for vendor-code creation. Additionally, OEM authorizations or service capability evidence may be required to support calibration/servicing capabilities for Ultrasonic Flaw Detectors.
How to bid for HAL ultrasonic flaw detector maintenance in central lab 2026?
Prepare three-year AMC proposal including calibration and on-site service plans, SLA targets for response time, and pricing with 25% quantity flex. Ensure submission of PAN, GSTIN, bank details, and vendor-code documentation; confirm delivery windows per the option clause.
What are the eligibility criteria for ultrasonic detector maintenance tender in DoDP?
Applicants should demonstrate prior experience in calibrating or servicing NDT instruments, show financial credibility for multi-year AMC, and be registered for GST with compliant PAN and bank EFT processes; compliance with defense procurement norms is expected.
What is the delivery/extension policy for HAL central lab AMC?
The option clause allows ±25% quantity variation with corresponding delivery extension calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days; extension terms may apply during currency of the contract.
What are the payment terms for HAL ultrasonic detector AMC?
Payment terms are not specified in the provided data; bidders should seek clarification during bid submission. Expect staged payments aligned with service milestones and SLA compliance after delivery/acceptance.
What kind of warranty/support is required for Ultrasonic Flaw Detector AMC?
The contract requires adequate dedicated service personnel to attend service requests promptly; SLA-based warranty/support with timely rectification during the AMC period is expected.
What is the scope of supply for HAL calibration and servicing?
Scope includes calibration, on-site/off-site servicing, fault diagnosis, repair, regular maintenance, and commissioning support to ensure continued instrument accuracy for Ultrasonic Flaw Detectors across three years.
How to verify compliance with central lab NDT standards in this tender?
During bid, provide instrument model details, calibration standards used, traceability documentation, and any OEM/NDT certification that demonstrates adherence to appropriate calibration norms for Ultrasonic Flaw Detectors.
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Documents 5
GeM-Bidding-9406811.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS