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Indian Army Hisar Automotive Lubricants Tender 2026 - SAE/Dexron/BR Fluid Standards 2026

Bid Publish Date

13-Jul-2026, 8:26 pm

Bid End Date

03-Aug-2026, 9:00 pm

EMD

₹8,190

Value

₹18,10,702

Location

HISAR , HARYANA
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Progress

Issue13-Jul-2026, 8:26 pm
AwardPending
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Quantity

2346

Category

Oil Preservative SAE-30 PX-16

Key Highlights

  • • Brand/OEM requirements: Not explicitly stated; refer to ATC for any brand constraints
  • • Technical standards: No explicit standards listed in public data; verify IS/ISO requirements in ATC
  • • Special clauses: 25% quantity adjustment right; extended delivery time calculation rules
  • • Eligibility: EMD ₹8,190; review ATC for experience/turnover expectations
  • • Warranty/AMC: Not specified in public extract; check ATC terms
  • • Penalties: Liquidated damages not disclosed; confirm in ATC
  • • Delivery/Installation: Delivery period tied to original order; extension rules apply

Categories 14

BRAKE POWER MOBIL OIL BRAKE OIL BRAKE SYSTEM GEAR LUBRICATING OILS MACHINE OIL LUBRICANT LUBE OIL CONING OIL HYDRAULIC BRAKE LUBRICANT PRODUCT GEAR OIL

Tender Overview

The opportunity is with the Indian Army under the Department Of Military Affairs for procurement of multiple automotive fluids and lubricants at Hisar, Haryana. Estimated contract value is ₹1,810,702 with an EMD of ₹8,190. Scope references several product categories (oil preservative, gear oils, engine oils, brake/clutch fluids) though the BOQ items show no specific quantities. The tender emphasizes option quantities up to 25% more during contract execution and a delivery timeline linked to the original delivery order. This procurement targets standard military-grade lubricants and hydraulic fluids, requiring bidders to align with the buyer’s ATC terms. The absence of detailed technical specs in the public data suggests the need for bidders to review the uploaded ATC document for exact compliance criteria and delivery logistics. Unique aspects include the option clause for scalable quantity and extended delivery periods based on the original schedule.

Technical Specifications & Requirements

  • Product categories: Oil preservative SAE-30 PX-16, Power Steering Oil Dexron II, Oil SAE 0W20, 75W90 Synthetic, TVS Girling DOT-4, HP Force Gear Oil 80W90 GL-4, Brake Fluid Clutch Fluid DOT-4.
  • No formal technical specifications publicly listed in the tender data; bidders should consult the ATC document uploaded by the buyer for exact grade, viscosity, packaging, shelf-life, and performance criteria.
  • Estimated value and EMD indicate a moderately scoped procurement; anticipate MIL-grade packaging and standard military supply terms.
  • 7 items listed in BOQ, with N/A quantities in the public extract, suggesting need for bidder verification during bid submission.

Terms, Conditions & Eligibility

  • EMD: ₹8,190 (as per tender data).
  • Quantity flexibility: Purchaser may increase/decrease up to 25% of bid quantity at contract placement and during currency at contracted rates.
  • Delivery period linked to the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Delivery extension may be applied up to the original delivery period under option clause; bidders must comply with this framework.
  • ATC document is provided by the buyer and should be reviewed for site-specific requirements, terms, and compliance standards.

Key Specifications

  • Product names and categories: Oil preservative SAE-30 PX-16; Dexron II Power Steering Oil; SAE 0W20 engine oil; 75W90 Synthetic gear oil; TVS Girling DOT-4; HP Force Gear Oil 80W90 GL-4; Brake Fluid Clutch Fluid DOT-4

  • Quantities: 7 items; exact quantities not disclosed in public extract (to be confirmed in BOQ/ATC)

  • EMD/Estimated value: ₹8,190 EMD; ₹1,810,702 estimated value

  • Standards/Compliance: Refer to ATC for required standards (IS/ISO) and testing

  • Delivery: Per original delivery order; extension time formula provided; minimum 30 days

Terms & Conditions

  • Delivery period linked to the original delivery order with option for 25% quantity variation

  • EMD amount of ₹8,190 required with bid submission

  • ATC document contains buyer-specific terms not fully public in extract

  • 7 BOQ items; exact quantities to be confirmed in bidder-facing documents

  • Review packaging, shelf-life, and MIL-grade compliance in ATC

Important Clauses

Payment Terms

Not specified in public extract; verify in ATC for milestone or advance payment details

Delivery Schedule

Delivery period begins from the last date of the original delivery order; extended time calculated by formula with minimum 30 days

Penalties/Liquidated Damages

Not disclosed in extract; confirm LD percentages or caps in ATC

Bidder Eligibility

  • Demonstrated experience supplying automotive fluids to government or military entities

  • Financial stability evidenced by audited statements for the last financial year

  • GST registration and valid PAN linked to the bidder entity

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

Oil Preservative SAE-30 PX-16 , Power Steering Oil Dextron II , Oil SAE 0W20 , 75W90 Synthetic , TVS Giriling DOT - 4 , HP Force Gear Oil 80W90 GL-4 , Brake Fluid Clutch Fluid DOT - 4

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

6

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Hisar

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-HisarHisar--42015-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9536215.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items Sign in for GEM prices

#1

Oil Preservative SAE-30 PX-16

Oil Preservative SAE-30 PX-16

420 ltrs Delivery: 10 days
#2

Power Steering Oil Dextron II

Power Steering Oil (Dextron II)

1,050 ltrs Delivery: 10 days
#3

Oil SAE 0W20

SAE 0W20

210 ltrs Delivery: 10 days
#4

75W90 Synthetic

75W90 Synthetic

120 ltrs Delivery: 10 days
#5

TVS Giriling DOT - 4

TVS Giriling DOT - 4

21 ltrs Delivery: 10 days
#6

HP Force Gear Oil 80W90 GL-4

HP Force Gear Oil 80W90 GL-4

315 ltrs Delivery: 10 days
#7

Brake Fluid Clutch Fluid DOT - 4

Brake Fluid Clutch Fluid DOT - 4

210 ltrs Delivery: 10 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of automotive fluids

4

Financial statements demonstrating financial health

5

EMD submission receipt or online payment proof

6

Technical bid documents and compliance certificates as per ATC

7

OEM authorizations or dealership/factory authorization if applicable

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the Indian Army lubricant tender in Hisar?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹8,190, and ATC-compliant technical documents. Review the uploaded ATC for exact item specs, delivery timelines, and quantity flexibility up to 25%. Ensure compliance with the buyer's delivery and payment terms to avoid disqualification.

What documents are required for the Hisar lubricant tender submission?

Required documents include GST registration, PAN, experience certificates for similar fluid supply, audited financial statements, EMD submission proof, OEM authorizations if applicable, and technical compliance documents per ATC. Prepare certifications demonstrating MIL-grade lubricant readiness and packaging standards.

What are the product categories listed in the tender for Himar Hisar?

Categories include oil preservative SAE-30 PX-16, Dexron II power steering oil, SAE 0W20 engine oil, 75W90 synthetic gear oil, TVS Girling DOT-4, HP Force Gear Oil 80W90 GL-4, and brake/clutch fluid DOT-4. Exact specs and quantities are in the ATC documents.

When is the delivery period and how are extensions calculated for the bid?

Delivery begins from the last date of the original delivery order; extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during the option clause.

What are the EMD and estimated value details for the procurement?

EMD is ₹8,190. The estimated contract value is ₹1,810,702. Ensure EMD submission aligns with payment method specified in ATC and attach proof with bid submission.

Which standards or certifications are required for lubricant supply to Indian Army?

Public data references MIL-grade performance and potential IS/ISO standards; bidders should verify ISI/ISO or equivalent certifications in the ATC and ensure OEM authorizations where applicable.

What happens if quantity needs to be increased under the option clause?

The purchaser may adjust quantity by up to 25% at contract award and during currency at the contracted rates. Delivery time scales accordingly using the formula; minimum extension is 30 days.

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