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South East Central Railway Poly-Pallets Tender Bilaspur Chhattisgarh IS 13664 2026

Bid Publish Date

11-Jul-2026, 4:14 pm

Bid End Date

21-Jul-2026, 5:00 pm

EMD

₹25,500

Location

BILASPUR , CHHATTISGARH
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Progress

Issue11-Jul-2026, 4:14 pm
AwardPending
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Quantity

200

Bid Type

Single Packet Bid

Categories 4

PALLETS PACKAGING MATERIAL BAG PACKAGING ITEM

Tender Overview

The South East Central Railway invites bids for the supply of poly-pallets for bag storage godowns (V2), conforming to IS 13664 (Q3), for deployment in Bilaspur, Chhattisgarh. The contract covers the supply of pallets including all cost components, with an EMD of ₹25,500. The scope emphasizes a standardized pallet design with specific dimensional tolerances and a defined static load rating, supporting robust bag storage operations. A key differentiator is the mandatory IS 13664 (Q3) compliance and warranty framework, plus a 25% quantity variation right during contract execution. This procurement targets reliable OEMs with appropriate turnover and post-delivery warranty capabilities.

Technical Specifications & Requirements

  • Governing Specification: IS 13664 (Q3) compliant poly-pallets.
  • Type: Poly-pallets designed for bag storage godowns (V2).
  • Material: Specific polymer composition suitable for warehouse stacking and loading.
  • Nominal Length: specified with a tolerance of ±1% (mm).
  • Nominal Width: specified with a tolerance of ±2% (mm).
  • Overall Height: as defined in tender terms.
  • Nominal Load Rating (Static Load): defined in kg, indicating maximum static payload.
  • Delivery Scope: Goods only, delivered to consignee site with post-receipt inspection.
  • Inspection: Post-receipt inspection at delivery location by consignee.
  • Warranty: 2 years from final acceptance/installation/completion.
  • Turnover Criterion: OEMs must meet minimum average turnover criteria documented via audited statements or CA certificate.
  • Delivery Timelines: Option clause permits quantity adjustments up to 25% with time calculations based on original delivery period.

Terms, Conditions & Eligibility

  • EMD: ₹25,500 to be provided as per tender terms.
  • GST: Applicable GST to be determined by bidder; reimbursement as actual/approved rate.
  • Payment & Invoicing: Invoice must be raised in consignees name with GSTIN.
  • Inspection: Post-receipt inspection by consignee; pre-dispatch inspection not applicable unless ATC specifies.
  • Turnover: OEM turnover criteria must be met for last three financial years; audited Balance Sheets or CA certificate required.
  • Warranty: 2-year warranty post-acceptance/completion.

Key Specifications

  • Governing Specification: IS 13664 (Q3) certified

  • Nominal length with tolerance: ±1%

  • Nominal width with tolerance: ±2%

  • Overall height: as per tender specification

  • Nominal load rating (Static Load): defined in kilograms

  • Material: polymer suitable for warehouse pallet use

  • Type: V2 poly-pallet for bag storage godowns

  • Delivery: supply of goods only, post-receipt inspection at delivery site

  • Warranty: 2 years from final acceptance

Terms & Conditions

  • EMD amount ₹25,500; payment terms aligned with GST principles

  • Delivery quantity may vary up to 25% during contract

  • Post-receipt inspection by consignee; IS 13664 (Q3) compliance required

  • OEM turnover criteria documented via audited statements or CA certificate

  • Two-year warranty from acceptance/completion; penalties as per contract

Important Clauses

Payment Terms

Invoice to be raised in consignee name with GSTIN; GST reimbursement at actual or applicable rate, whichever is lower.

Delivery Schedule

Option to vary quantity up to 25% with duration calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

LD terms apply if delivery or performance deviates; specific rates to be defined in ATC/contract.

Bidder Eligibility

  • OEM turnover: minimum average annual turnover over last 3 years as specified in bid document

  • Experience in supplying IS 13664 (Q3) compliant poly-pallets or equivalent

  • GST registration and compliant invoicing capacity

  • Authorized dealership/ OEM authorization for the offered pallet model

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Poly-pallets for bag storage godowns (V2) Conforming to IS 13664 (Q3)

Advisory Bank

State Bank of India

Delivery Details

Max Delivery Days

90

Delivery Locations

1

Delivery Cities

Bilaspur

Delivery Pincodes

495004

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Rajesh Kumar Tomboly495004,Electric Loco Shed, Bilaspur, Sirgitti, Bilaspur CG 495004BilaspurChhattisgarh49500420090-

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9594193.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Specification Governing Specification Conforming to IS 13664
Generic Type (based on design) Type C1(Heavy duty)
Generic Type of polypalllet Steel reinforced injection moulded plastic pallets
Generic Material of polypallet HDPE as per IS 7328
Size and Dimensions Nominal length (in mm) (Tolerance ± 1 %) 1200.0
Size and Dimensions Nominal width (in mm) (Tolerance ± 2 %) 1000.0
Size and Dimensions Overall height (in mm) 160
Size and Dimensions Nominal load rating (Static Load) (in kg) 5000

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

OEM authorization/authorization from original equipment manufacturer

5

Experience certificates for similar poly-pallet supply projects

6

Technical bid document and compliance certificates for IS 13664 (Q3)

7

EMD submission document (payment receipt or bank guarantee as per terms)

8

GST invoices/Tax compliance documents

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for poly-pallets tender in Bilaspur Bilaspur railway

Bidders should prepare EMD of ₹25,500, submit GST, PAN, audited turnover, OEM authorization, and IS 13664 (Q3) compliance certificates. Ensure post-receipt inspection readiness and provide a 2-year warranty. Delivery plans must align with the 25% quantity variation clause.

What documents are required for IS 13664 pallets tender

Required documents include GST registration, PAN, audited financial statements or CA certificate, OEM authorization, experience certificates for similar pallets, IS 13664 (Q3) compliance proof, and EMD submission. Invoices must be issued to consignee with GSTIN.

What are the technical standards for poly-pallets IS 13664

Pallets must conform to IS 13664 (Q3) with specified nominal length tolerance of ±1%, width tolerance of ±2%, defined overall height, and a defined static load rating. Material should be polymer suitable for warehouse storage, with a V2 design for bag storage godowns.

What is the warranty period for supplied poly-pallets

The tender requires a 2-year warranty from the date of final acceptance or after completion of installation and commissioning, whichever occurs later, ensuring ongoing performance and support.

When is the delivery extension option applicable for quantity changes

The option allows a 25% quantity increase during contract execution. Delivery duration extends using the formula (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the inspection process for delivered pallets

Post-receipt inspection will be conducted at the delivery location by the consignee. Pre-dispatch inspection is not applicable unless indicated in the ATC; inspection ensures conformity to IS 13664 (Q3) and pallet specifications.

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