Central Railway Bluetooth Speaker Tender Nagpur Maharashtra 2025 - Q2 V3 Portable Audio Device Procurement
Central Railway
NAGPUR, MAHARASHTRA
Posted:
11 December 2025
Closed:
7 January 2026
GEM
GEM
Indian Army Conference Speakerphone (No Bluetooth) Tender Arunachal Pradesh 2026 - ISO/IEC Compliance and OEM Authorization Needed
Bid Publish Date
16-Jun-2026, 7:36 pm
Bid End Date
20-Jun-2026, 8:00 pm
Progress
Issue16-Jun-2026, 7:36 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
The Indian Army, Department of Military Affairs, seeks a conference speakerphone without Bluetooth (Q2) for on-site deployment in Arunachal Pradesh. Key terms include mandatory pre-bid attendance, sample submission prior to bid opening, and OEM authorization with an escalation-ready service framework. Local office presence and a support team in Arunachal Pradesh are preferential, aligning with deployment to user locations and post-installation demonstrations. The contract contemplates strong after-sales obligations and technical demonstrations upon installation, with a clear emphasis on vendor capability and compliance.
Technical Specifications & Requirements
- Product: conference speakerphone without Bluetooth (Q2)
- Documentation: Technical specification data sheet, engine test report, and inspection reports to be submitted
- Installation: On-site at user location with wiring to terminal point; system demonstrated post-installation
- Support: Trained IT technician within 3 days for preventive maintenance; repair/malfunction response within 48 hours
- OEM/authentications: Bid authorization letter from OEM; OEM certificate; bank solvency and annual turnover documents
- Compliance: Proof of 3 years of experience; previous work orders with the department; local office in Arunachal Pradesh
- Selection nuances: Pre-bid meeting mandatory; attendance required for eligibility; prospects may face technical disqualification for defaulter records per Gem
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may increase/decrease up to 25% at contract rates; extended delivery calculations require at least 30 days.
- Sample: Required before bid opening; material approval post-quality check
- Documentation: Bank solvency certificate, ITR (last 3 years), work experience, OEM certificates, annual turnover verified by CA
- Compliance: Bidder must submit escalation matrix and service contact details; installation and demonstration mandatory; final decisions by HOD
- Dismissal: Pre-bid attendance mandatory; non-attendance leads to disqualification
Key Specifications
-
Product/service: conference speakerphone without Bluetooth
-
Experience: minimum 3 years and prior work orders with the department
-
Location requirement: local office and support team in Arunachal Pradesh
-
Installation: on-site with wiring to terminal; post-installation demonstration
-
Maintenance: IT technician within 3 days; repair within 48 hours
-
OEM requirement: bid authorization letter from OEM; OEM certificates
-
Delivery: option clause allows up to 25% quantity variation; minimum extension 30 days
Terms & Conditions
-
EMD not specified; sample required before bid opening
-
Pre-bid meeting mandatory; attendance affects eligibility
-
25% quantity variation rights; delivery period calculations with minimum 30 days
Important Clauses
Payment Terms
Not explicitly stated; contract may follow standard govt terms with delivery-based payments
Delivery Schedule
Delivery window influenced by option clause; additional time formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; potential penalties tied to delivery delays within contract terms
Bidder Eligibility
-
3 years of relevant experience with government department procurement
-
Local presence: Arunachal Pradesh with support team and office
-
OEM authorization and solvency/documentation ready
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Conference Speakerphone without Bluetooth (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
BID & GeM Expert Consultancy
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GeM Registration
Document Filing
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Documents 2
GeM-Bidding-9466576.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
PAN card
3
Bank solvency certificate
4
ITR for last 3 years
5
Work experience certificates
6
OEM authorization letter with bid number
7
Annual turnover certificate verified by Chartered Accountant
8
Technical data sheets, engine test reports, inspection reports
9
Escalation matrix and service support contact details
10
Pre-bid meeting attendance proof
Frequently Asked Questions
How to bid for the Indian Army conference speakerphone tender in Arunachal Pradesh 2026
Submit the pre-bid attendance proof, OEM authorization letter, and technical data sheets. Provide 3 years of experience with related orders and financials including bank solvency and ITRs. Ensure service support details and escalation matrix are included for the installation and warranty coverage.
What documents are required for OEM authorization and bidder eligibility
Provide OEM authorization letter with bid number, OEM certificates, bank solvency, last 3 years ITR, CA-verified annual turnover, and experience certificates showing at least 3 years of similar deployments. Include service contact details and escalation matrix.
What are the installation and after-sales service requirements for the speakerphone tender
Install at user location with wiring to terminal point; system demonstration post-installation. A trained IT technician must respond within 3 days for preventive maintenance and within 48 hours for repairs. Escalation matrix and service contacts must be supplied.
What are the quantity variation rules in this Army tender in Arunachal
The purchaser may change quantity by up to 25% at contract rates either at initial placement or during currency. If extended, additional time is calculated as (increased/original quantity) × original delivery period, with a 30-day minimum.
What is required before bid opening for the speakerphone tender
A physical sample must be provided; material approval occurs after quality checks. Attendance at pre-bid meeting is mandatory and non-attendance leads to disqualification.
What standards or certifications must be met for this procurement
The tender emphasizes OEM authorization, vendor experience, and documented service capability. While no specific ISO/IS standards are listed, OEM certificates and data sheets along with engine test reports are required for technical compliance.
How will payments and delivery be structured for this procurement
Payment terms are not explicitly stated; delivery timelines rely on the option clause with a minimum 30-day extension. Vendors should align with standard government payment practices and ensure on-time installation and acceptance.
What happens if a bidder has a defaulter record
Bidders with a defaulter record in any government agency or a adverse GEM report may be technically disqualified. Ensure clean compliance history and disclose any past issues during bidding.
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Documents 2
GeM-Bidding-9466576.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS