GEM

North Eastern Railway cab hire tender for sedan services Lucknow UP 2025 ISO 9001:2015 3-year vehicle age limit

Bid Publish Date

24-Nov-2025, 1:03 pm

Bid End Date

03-Dec-2025, 1:00 pm

EMD

₹1,09,224

Value

₹36,40,800

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue24-Nov-2025, 1:03 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Categories 2

SERVICES PASSENGER MOTOR VEHICLES

Tender Overview

Organization: North Eastern Railway (Indian Railways) seeks monthly sedan taxi hiring services in Lucknow, Uttar Pradesh. Scope covers 3,2500 km by road and 320 driving hours monthly, with outstation 24x7 availability. Estimated contract value is ₹3,640,800 and EMD ₹109,224. The bid requires a registered office in Lucknow, UP, and a vehicle fleet compliant with local RTO norms. Submissions must include ISO 9001:2015 certification and proof of prior government sector experience. This tender emphasizes regulatory compliance and reliable service delivery within a government fleet framework.

Technical Specifications & Requirements

  • Category: Non-AC SUV/ Sedan with driver & fuel for 03 vehicles covering 2500 KM / 12 HRS/day per vehicle.
  • Location requirement: bidder must maintain a registered office/branch in Lucknow with verifiable proof.
  • Vehicle criteria: commercial UP RTO registration; certificate uploaded; age not exceeding 3 years (registered 2023-2025); odometer approval up to 50,000 KM.
  • Experience: documented government sector work in last 5 years; prior similar work accepted.
  • Compliance: ISO 9001:2015 certificate uploaded prior to bid date; audited financials of last 3 years.
  • Documentation: pre-uploaded as part of ATC; all documents must be submitted before tender uploading deadline.

Terms, Conditions & Eligibility

  • EMD: ₹109,224; payment as per tender terms.
  • Quantity/Price flexibility: contract quantity or duration can vary up to 25% at issue; post-issuance, same limit applies.
  • Excess settlement: optional addition charges permitted up to a defined percentage; must declare applicability with supporting documents.
  • Vehicle/OD compliance: vehicles must be0 be within age limit and kms specified; driver fuel is included.
  • Government requirement: prior government sector experience in last 5 years; ISO 9001:2015 certification must be active and uploaded prior to bid date.
  • Documentation and undertaking: must be uploaded before tender document upload; late submissions not considered.

Key Specifications

  • Vehicle category: non-AC SUV/sedan with driver and fuel

  • Number of vehicles: 3

  • Monthly distance: 2500 KM per vehicle

  • Total monthly hours: 320 hours

  • Outstation support: 24x7

  • Vehicle age: not older than 3 years (registered 2023–2025)

  • Odometer limit: up to 50,000 KM

  • Standards: ISO 9001:2015

  • Location requirement: Lucknow, UP office/branch

  • Registration: UP RTO commercial vehicle registration

Terms & Conditions

  • EMD amount indicated and payment terms as per tender

  • Quantity/duration can vary by up to 25% at contract issue and post-issue

  • Mandatory ISO 9001:2015 certification and last 3 years' audited financials

  • UP RTO registration proof and Lucknow branch office requirement

  • 03 vehicles with driver and fuel for 2500 KM monthly; 12 hours/day

  • Pre-uploaded documents required; bid date prior submissions

Important Clauses

Payment Terms

Payment terms aligned to government tender norms; EMD ₹109,224; no advance without conditions; schedule to be defined in contract.

Delivery Schedule

3 vehicles to be available for consistent 24x7 service across 2500 KM monthly and 320 hours; service continuity to be maintained.

Penalties/Liquidated Damages

Penalties to be enforced for non-compliance with service levels; LD percentages to be specified in contract; adherence to schedule and vehicle readiness mandatory.

Bidder Eligibility

  • Registered office/branch in Lucknow, UP with verifiable proof

  • UP RTO commercial vehicle registration and certificate uploads

  • Vehicles not older than 3 years and <50,000 KM usage

  • ISO 9001:2015 certification uploaded before bid date

  • Last 5 years government sector experience with similar transport services

  • Audited financial statements for last 3 years

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years

4

ISO 9001:2015 certificate

5

Proof of registered office/branch in Lucknow, UP

6

RTO UP vehicle registrations and registration certificates

7

Proof of prior government sector experience (last 5 years)

8

Proof of 03 vehicles (driver and fuel included) with KM and age details

9

EMD payment receipt (₹109,224)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for cab hire tender in Lucknow with IS0 9001:2015

Bidders must provide IS0 9001:2015 certification, proof of Lucknow office, UP RTO registrations, and last 3 years audited financials. Include 3 vehicles with driver and fuel coverage, 2500 KM monthly, 320 hours, and 24x7 outstation support. EMD ₹109,224 to be paid as specified.

What documents are required for NE Railway taxi tender in UP

Submit GST, PAN, audited financials for 3 years, ISO 9001:2015 certificate, UP RTO registration certificates, proof of Lucknow office, prior government transport experience, and vehicle details (age ≤3 years, <50,000 KM). EMD submission proof must accompany bid.

What are the vehicle age and mileage requirements for this tender

Each vehicle must be registered within 2023–2025 and have mileage not exceeding 50,000 KM. Vehicles must hold UP RTO commercial registration and certificates uploaded prior to bid date; fleet size is 3 sedans/SUVs with driver and fuel included.

What is the EMD amount and its payment terms for this tender

The EMD is ₹109,224. Payment terms follow tender rules; ensure EMD is paid via approved method and proof is attached with the bid. No alternative EMD substitute unless permitted by the contract terms.

What is the scope of work for the NE Railway taxi service 24x7

Scope includes 3 non-AC sedans/SUVs with driver and fuel, covering 2500 KM monthly per vehicle and 320 driving hours, with 24x7 outstation support. Vehicles must be available consistently and meet ISO and government experience requirements.

What standards and certifications are mandatory for bidders

Mandatory ISO 9001:2015 certification, validity proven before bid date; government sector experience in last 5 years; audited financials for 3 years; UP RTO vehicle registrations; Lucknow office proof must be uploaded.

When is the bid submission deadline and delivery expectation

Bid submission deadline aligns with tender upload schedule; vehicles must be ready for service post-award, with 2500 KM monthly maintenance and 320 hours per vehicle; ensure 24x7 outstation readiness from contract start date as per ATC.

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