Repair and Overhauling Service - Uninterruptible power supply (UPS); HYKON; Yes; Buyer Premises
Indian Air Force
BANGALORE, KARNATAKA
Posted:
6 August 2025
Closed:
9 August 2025
GEM
GEM
Indian Air Force UPS Repair & Overhaul HYKON Tender Buyer Premises 2026
Bid Publish Date
29-Jun-2026, 12:09 pm
Bid End Date
11-Jul-2026, 1:00 pm
Progress
Issue29-Jun-2026, 12:09 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Critical equipment: HYKON UPS units requiring repair and overhauling services
- • Delivery model: On-site maintenance at IAF Buyer Premises with potential scope expansion up to 25%
- • ATC condition: Mandatory attachment and signing of buyer-specific terms
- • No BOQ items published; readiness for flexible scope and rapid deployment
- • Security/compliance: Defense procurement environment requires adherence to internal policies
- • No explicit standards published; bidders should demonstrate UPS maintenance capabilities and certifications as applicable
- • Potential for lumpsum service contract with scope increase upon consent
- • Vendor readiness for on-site service and immediate response to operational needs
Categories
4
Tender Overview
The Indian Air Force (IAF) invites a repair and overhauling service for HYKON uninterruptible power supply (UPS) units at Buyer Premises. The tender emphasizes a flexible scope via a 25% quantity or duration amendment option, applicable to lumpsum service contracts with provider consent. Although the BOQ shows zero items and no explicit estimated value, the procurement centers on maintaining UPS reliability within defense facilities, demanding capability to perform on-site service and potential scope expansion as required by operational demand. The ATC clause requires mandatory signing and attachment, signaling strict compliance and formal bidder authentication. This opportunity targets suppliers with proven UPS maintenance expertise and readiness to operate within IAF security environments.
Technical Specifications & Requirements
- Organization: Indian Air Force; Category: Repair and Overhauling Service - UPS (HYKON); Location: Buyer Premises; Service scope: On-site repair/overhaul of UPS units.
- BOQ: 0 items; no explicit quantity or unit rates published.
- Contract flexibility: Option to increase contract scope by up to 25% for quantity or duration; requires consent for lumpsum services.
- ATC: Mandatory signing of ATC; additional tender terms may accompany the ATC document.
- Standards: Not published; bidders should align with general UPS maintenance best practices.
Terms, Conditions & Eligibility
- EMD/Performance terms: Not explicitly specified in data; bidders should anticipate standard EMD and performance security practices.
- Delivery/Execution: On-site repair/overhaul at Buyer Premises; schedule and response times will be defined in contract.
- Documentation: ATC document must be attached; additional bidder documents to be submitted per T&C.
- Award variance: Quantity/duration may be adjusted by up to 25% with buyer consent; bidders must accommodate scope changes.
- Compliance: Mandatory signing of bidder terms; adherence to security and procurement policies for defense-related work.
Key Specifications
-
Product/service: UPS repair and overhauling for HYKON units
-
Service location: IAF Buyer Premises
-
Scope: On-site maintenance, potential scope expansion up to 25%
-
Tender specifics: No BOQ items identified; ATC to be signed
-
Standards/certifications: Not explicitly stated; applicants to provide relevant UPS maintenance credentials
Terms & Conditions
-
25% scope/duration variation allowed for contract quantity or time
-
Mandatory signing and attachment of ATC terms
-
On-site UPS repair/overhaul at IAF Buyer Premises
-
Defense procurement context implies strict compliance and security clearances
-
No published BOQ; bidders must anticipate flexible work orders and rapid deployment
-
Lumpsum contracts may permit scope increase with provider consent
Important Clauses
Payment Terms
Not explicitly specified; anticipate standard defense procurement terms including possible milestone payments following service acceptance
Delivery Schedule
On-site maintenance at Buyer Premises; exact timelines to be defined in contract and ATC
Penalties/Liquidated Damages
Not stated; bidders should seek clarification on LD provisions in ATC and contract documents
Bidder Eligibility
-
Experience in UPS repair/overhaul for HYKON or similar brands
-
Capability to perform on-site maintenance at defense premises
-
Compliance with security requirements for government procurements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair and Overhauling Service - Uninterruptible power supply (UPS); HYKON; Yes; Buyer Premises
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE
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Documents 6
GeM-Bidding-9289332.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Repair and Overhauling Service - Uninterruptible power supply (UPS); UPS 10 KVA; Yes; Buyer Premise
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BUDGAM, JAMMU & KASHMIR
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Closed:
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GEM
Tender Results
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for UPS maintenance projects
4
Financial statements showing turnover and solvency
5
EMD submission proof (as applicable by tender terms)
6
Technical bid/technical compliance documents
7
OEM authorizations or service provider credentials for HYKON UPS
8
Any security clearance or defense procurement documents required by IAF
Frequently Asked Questions
How to bid for UPS repair tender in India Air Force 2026?
Bidders should prepare OEM credentials, UPS maintenance experience, GSTIN, PAN, financial documents, and ATC-compliant bidder terms. The IAF requires on-site HYKON UPS repair at Buyer Premises and may allow a 25% scope increase; ensure security clearances and sign the ATC attached to the tender.
What documents are required for UPS service tender in IAF?
Required documents include GST certificate, PAN, experience certificates for UPS maintenance, financial statements, EMD proof, technical bid, OEM authorizations for HYKON, and any defense-specific security clearances; ATC must be signed and attached.
What is the scope variation allowed in the UPS tender for IAF?
The buyer may increase contract quantity or duration by up to 25%; for lumpsum-based services, the scope of work and contract value can increase by up to 25% with the service provider's consent.
Are there any explicit standards for HYKON UPS maintenance in this tender?
No explicit standards are published in the data; bidders should demonstrate relevant UPS maintenance credentials and align with general industry best practices for UPS repair and overhaul at defense facilities.
When will the on-site UPS repair work start at IAF Buyer Premises?
Delivery schedule is not specified in the data; contractors should await contract award. On-site repair is expected to occur at IAF Buyer Premises following acceptance of terms and ATC compliance.
What are the payment terms for the IAF UPS service contract?
Exact payment terms are not stated; bidders should anticipate standard defense procurement terms with milestone payments upon service acceptance and completion, subject to ATC and contract clauses.
Which documents confirm eligibility for UPS maintenance bids in IAF?
Eligibility is confirmed by prior UPS maintenance experience, OEM authorizations for HYKON units, security clearances, GST/PAN, and demonstrated financial capability; ensure ATC signing for full participation.
How to obtain the ATC document for this IAF tender?
The ATC document is uploaded by the buyer; bidders must view and sign the ATC, ensuring attachment with the bid submission to comply with buyer-specific terms and conditions.
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Documents 6
GeM-Bidding-9289332.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS