Ice Lined Refrigerator
Indian Army
GURDASPUR, PUNJAB
Posted:
23 June 2025
Closed:
25 June 2025
GEM
GEM
Bihar State Police Ice Lined Refrigerator Tender Bhagalpur Bihar ISO 9001 2024
Progress
Issue02-Jul-2026, 1:31 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • 25% quantity variation permissible during and within contract currency
- • SITC scope: Supply, Installation, Testing and Commissioning
- • GOVERNMENT procurement location: Bhagalpur, Bihar
- • Mandatory itemized price list submission with bid
- • Extensive pre-qualification documentation (PAN, GSTIN, ITR, financials, certificates)
- • Non-blacklist declaration required on ₹100 stamp paper
- • No EMD exemptions; ATC Acceptance required
Tender Overview
The Bihar State Police – A Voyage Of Excellence invites bids for an Ice Lined Refrigerator (Q3) under Home Department Bihar, located in Bhagalpur 812001. The scope includes supply, installation, testing and commissioning of ice-lined refrigerators with construction-grade body materials and minimum vaccine storage capacity as the core requirement. The buyer specifies quantity flexibility up to 25% during contract and currency, with delivery timelines adjusted from the last delivery order date. ISO 9001 certification is mandatory for bidders or OEMs, signaling formal quality management expectations. The tender emphasizes ATC compliance, itemized price lists, and performance under a non-discretionary supplyContract framework. Unique aspects include a comprehensive bid submission package, including affordability, performance history in similar deployments, and robust financial disclosures. This tender targets vendors capable of meeting rigid documentation, certification, and post-sale service expectations in a government procurement context.
Technical Specifications & Requirements
- Product: Ice Lined Refrigerator with minimum vaccine storage capacity and a body constructed from specified construction materials.
- Standards/Certifications: ISO 9001 certified bidder or OEM; vendor must provide supporting documentation; warranty expectations to be clarified in terms.
- Scope: Supply, Installation, Testing and Commissioning (SITC) of the units; delivery terms may allow quantity variation up to 25% of bid quantity; delivery calculation uses extended duration formula with a minimum 30 days.
- Documentation: Item list with prices at bid submission; experience certificates;PAN, GSTIN (Bihar); financials for last 3 years; ITRs; GSTR-3B (6 months); MSME/ZED/CVC certificates; character certificate; ATC acceptance; non-blacklist declaration; EMD mandatory.
Terms, Conditions & Eligibility
- EMD: Mandatory (no exemptions); amount not disclosed in data; payment terms and penalties unspecified here.
- Experience & Turnover: Past performance in similar organizations/products; proof of relevant experience required; financial statements for last 3 years (audited with UDIN).
- Delivery: Delivery period aligned with original order; option to extend delivery up to calculated durations; minimum 30 days for added time.
- Documentation: Complete set of mandatory documents as listed in ATC; OEM authorizations; escalation matrix; No EMD exemptions.
- Compliance: Bidder must accept ATC terms; supply shall adhere to SOW; IS0 9001 requirement is explicit; non-compliance risks disqualification.
Key Specifications
-
- Product/service name: Ice Lined Refrigerator with vaccine storage capability
-
- Quantity/Scope: SITC including installation and commissioning; quantity may vary by up to 25%
-
- Standards/Certifications: ISO 9001 certification required for bidder or OEM
-
- Delivery & Warranty: Delivery terms tied to original order; warranty unspecified in data
-
- Documentation: Full itemized price list, financials (last 3 years), GST/ITR, PAN, MSME/ZED/CVC certificates, ATC acceptance
Terms & Conditions
-
Mandatory EMD with no MSME/NSIC exemptions
-
25% quantity variation rights during contract and currency
-
ISO 9001 certification required for bidder or OEM
Important Clauses
Payment Terms
Not specified in data; standard government terms likely apply post SITC acceptance
Delivery Schedule
Delivery period begins from last date of original delivery order; extended time proportional to (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalty provisions not detailed; typical government tender practice applies for late delivery and performance shortfalls
Bidder Eligibility
-
Demonstrated experience in supplying vaccine storage refrigeration units or similar equipment
-
ISC/ISO 9001 compliant quality management system
-
Financial stability evidenced by 3-year audited financial statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Ice Lined Refrigerator (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
853204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hariom Kumar | 853204,SP Office, Naugachia, Bhagalpur. | Katihar | Bihar | 853204 | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9548728.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Construction | Material of Construction of body | Prepainted Galvanised Steel |
| Construction | Net Vaccine Storage Capacity (minimum) | 250.0 - 500.0 Or higher |
| Warranty | Warranty | 2.0 |
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Required Documents
1
Item list with prices submitted at bid
2
Past performance evidence in similar organization/product
3
Experience certificates and proof of relevant experience
4
PAN Card (self-attested, signed & stamped)
5
GSTIN certificate (Bihar) with GST number visible
6
Financial statements for last 3 financial years (audited with UDIN)
7
ITR copies for last 3 financial years
8
GSTR 3B for last 6 months
9
MSME/ZED/CVC certificates (self-attested)
10
Valid Character Certificate issued by SP
11
Escalations matrix for OEM and Bidder
12
Non-Blacklist declaration on ₹100 stamp paper
13
ATC Acceptance Letter (mandatory)
14
No EMD exemption documentation
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Ice Lined Refrigerator tender in Bhagalpur Bihar 2026
Bidders must submit an itemized price list with all components, provide ISO 9001 certification proof, and attach last 3 years’ financials. Include PAN, GSTIN, ITR, GSTR-3B, MSME/ZED/CVC certificates, and ATC Acceptance. Ensure SITC scope is clearly defined and quantity variance is acknowledged.
What documents are required for Bihar police refrigerator procurement
Prepare item list with prices, experience certificates, PAN, Bihar GSTIN with visible number, 3-year audited financials, ITRs, GSTR-3B, MSME/ZED/CVC certificates, SP character certificate, escalation matrix, and ATC Acceptance Letter; EMD is mandatory.
What are the technical standards for vaccine storage refrigerators in this tender
The bidder must be ISO 9001 certified, with the OEM or bidder meeting the standard; product must support vaccine storage requirements and construction materials per specified category; warranty details to be confirmed with SOW; ISI or IS 550 standards are not specified.
When is delivery expected after order for this Bihar procurement
Delivery timing follows the original delivery order; if quantities increase by up to 25%, extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is required for EMD in this Bihar tender
EMD is mandatory with no exemptions; the exact amount is not disclosed; bidders should prepare as per standard EMD procedures and ensure payment per the tender ATC, along with ATC Acceptance.
What are the eligibility criteria for this ice lined refrigerator tender
Eligible bidders must show past performance in similar deployments, demonstrate financial stability via 3-year audited statements, provide PAN and Bihar GSTIN, and have ISO 9001 certification for bidder or OEM; non-blacklist declaration and ATC acceptance are also required.
What documents prove eligibility for Bihar police SITC equipment
Submit experience certificates for relevant prior work, supporting documents for eligibility, PAN, GSTIN with number visible, 3-year financial statements, ITRs, GSTR-3B, MSME/ZED/CVC certificates, SP character certificate, and the ATC Acceptance Letter.
What is the scope of supply in this refrigerator tender
Scope includes Supply, Installation, Testing and Commissioning of the ice lined refrigerators; the bid price must incorporate all cost components; delivery can be scaled within a 25% quantity variation while maintaining contracted rates.
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Documents 5
GeM-Bidding-9548728.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS