Indian Army OCR Legacy Records Digitization Tender Jammu Jammu & Kashmir ISO 9001 Compliant 2026

Tender Overview

The Indian Army (Department Of Military Affairs) in JAMMU, JAMMU & KASHMIR is seeking an OCR-based legacy records digitization solution under a project procurement framework. The scope centers on digitizing archival records with OCR-enabled workflows, leveraging an organization with ISO 9001 accreditation. The tender emphasizes flexibility on quantity with a potential ±25% variation and a delivery period linked to the original delivery timeline, starting after the last delivery order. The opportunity targets bidders capable of providing ISO-compliant digitization services and secure after-sales or ongoing support within India. Unspecified estimated value and EMD indicate a performance-based selection driven by technical and financial capability. The procurement highlights the need for formal compliance and supplier readiness to operate under Army-level project constraints.

Technical Specifications & Requirements

• Standards: ISO 9001 certification required for bidder or OEM; OEM should have a registered Indian office for after-sales support for imported products.
• Eligibility Metrics:
  • Net worth of the OEM must be positive (latest audited statement).
  • Minimum average annual turnover over the last 3 financial years as per bid document; if company is <3 years old, turnover is calculated from post-incorporation years.
• • OEM turnover criteria apply to the proposed product; documentation must include audited balance sheets or CA certificates.
• Tender terms permit quantity variation up to 25%, with extension logic tied to the original delivery period. Delivery calculations include a minimum 30-day baseline when calculating extended time.
• The clause mandates alignment with the bidder’s documentation and ATC/Corrigendum amendments, with emphasis on ISO 9001 certification and OEM/AOEM arrangements.

Terms, Conditions & Eligibility

• EMD/Funding: Not explicitly specified in available data; bidders must comply with standard T&Cs and documentation requirements.
• Delivery & Option Clause: Quantity may be increased/decreased by up to 25% of bid quantity at contract placement and during currency at contracted rates; extended time is calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
• Certificates: ISO 9001 certification required; imported products require an OEM with a registered Indian office for after-sales support.
• Financials: OEM must have positive net worth; bidder turnover to be demonstrated via audited statements; if <3 years old, turnover is calculated from post-incorporation years.
• Documentation: Bidders must upload all certificates and documents as per bid document, ATC, and corrigenda; non-submission risks rejection.