Mahanadi Coalfields Limited AMC/CMC for Pre-owned Air Conditioners Indcool Jharsuguda Odisha 2026

Tender Overview

Organization: Mahanadi Coalfields Limited (MCL), under Coal India Limited, invites bids for Customized AMC/CMC for Pre-owned Air Conditioners (Indcool) in Jharsuguda, Odisha 768201. Estimated value ₹549,944.28 with an EMD ₹6,900, targeting service providers for comprehensive maintenance of pre-owned units. The scope emphasizes alternate, cost-effective maintenance for existing air conditioning assets. No BOQ items are listed, signaling a service-led procurement focused on upkeep rather than new installations. The tender incorporates an Option Clause up to 25% for quantity or duration adjustments, preserving flexibility for scope changes. A key differentiator is the inclusion of MSE purchase preference, aligning with the Public Procurement Policy for Micro and Small Enterprises. An escalation matrix for service support and compliance expectations are mandated, with emphasis on timely payroll and statutory documentation. The procurement location is Jharsuguda in Odisha, with service-scope oriented around pre-owned equipment.

Technical Specifications & Requirements

• Product/Service: Customized AMC/CMC for pre-owned Indcool air conditioners
• Location: Jharsuguda, Odisha 768201
• Estimated Value: ₹549,944.28; EMD: ₹6,900; no BOQ items available
• Key Clauses: 25% scope variation; service escalation matrix; salary/wage payment terms; supplier must retain liability for subcontractors; MSE purchase preference eligibility with documentary evidence
• Payload: Service contract for maintenance of pre-owned air conditioning units, no new equipment specified
• Requirements: Sub-contracting restrictions; joint and several liability retained by vendor; emphasis on compliance with bid terms

Terms, Conditions & Eligibility

• EMD: ₹6,900; payment terms aligned with contract execution; EMD/PBG forms permissible via DD as per bids
• Variation Clause: Up to 25% increase/decrease in quantity or duration at contract issue and post-issuance
• MSE Preference: Eligible bidders must be manufacturers of offered services/products; documentation to be uploaded
• Payment to Staff: Salaries paid by the service provider first, with statutory documents (PF/ESIC) and bank statements
• Procurement Terms: No assignment/sub-contracting without buyer consent; liability remains with seller
• Escalation & Support: Escalation matrix for service support must be provided
• Documentation: All certificates/documents sought in Bid document/ATC must be uploaded