Higher Education Department Jammu & Kashmir Sofa (V3) Tender 2025 – ISO 9001 Certified, 2-Year Warranty, IS0 & OEM Support
N/a
SRINAGAR, JAMMU & KASHMIR
Posted:
27 December 2025
Closed:
6 January 2026
GEM
GEM
Hospitality And Protocol Department Jammu & Kashmir Sofa Set Tender 2026 - V3 Q2 Upholstery Standards & 25% Quantity Clause
Bid Publish Date
13-Jun-2026, 4:12 pm
Bid End Date
23-Jun-2026, 5:00 pm
Location
Progress
Issue13-Jun-2026, 4:12 pm
AwardPending
Quantity
3
Category
Sofa (V3)
Bid Type
Two Packet Bid
Key Highlights
- • 25% quantity variation allowed during contract and currency
- • Delivery extension formula: (Additional quantity / Original quantity) × Original delivery period with minimum 30 days
- • Chaise inclusion with Sofa Set; dual upholstery material requirements for primary and secondary units
- • V3 category sofa set with Q2 specification; physical-parameter based evaluation
- • No BOQ items listed; expect alignment with primary/secondary/chaise and upholstery parameters
- • Delivery terms tied to last date of original delivery order; option clause governs extended periods
- • ATC/ATD terms imply adherence to Buyer Added Terms for quantity and delivery flexibility
Categories
1
Tender Overview
The Hospitality And Protocol Department, Jammu & Kashmir invites proposals for a Sofa Set (V3) Q2 under the Physical Parameters category. The tender specifies sofa configurations with primary unit seats, secondary units, and chaise components, including upholstery materials for both primary and secondary units. A key commercial feature is an option to increase or reduce bid quantities by up to 25% with corresponding adjustments at contracted rates. Delivery timelines reference the last date of the original delivery order, with a minimum practical extension of 30 days. The opportunity targets suppliers capable of delivering complete sofa sets for government hospitality spaces in Jammu & Kashmir.
Technical Specifications & Requirements
- Product: Sofa Set (V3) Q2 under Physical Parameters of Sofa Set
- Configuration attributes to be defined: Count of Seats in Primary Unit, Count of Secondary Unit(s), Count of Chaise Units
- Upholstery details: Primary Unit upholstery material and Secondary Unit upholstery material
- Chaise: Chaise included with Sofa Set
- Verification will rely on BOQ/tender documents; ensure conformity to listed physical-parameter categories
- No BOQ items are listed; bidders should anticipate specification alignment with the three primary parameter blocks and confirm material/assembly standards post-award
- Commercial nuance: 25% quantity variation rights and extended delivery calculations linked to original and extended delivery periods
- Delivery readiness contingent on successful evaluation and contract formation
Terms, Conditions & Eligibility
- Quantity variation: purchaser may increase/decrease up to 25% of bid quantity at contract award and during contract currency
- Delivery time calculations: extended time = (Additional quantity / Original quantity) × Original delivery period, minimum of 30 days
- If original delivery is under 30 days, extended time equals the original period; extension can be exercised up to the original delivery window
- Bidders must comply with option clause terms and deliver per contracted rates
- Documentation and eligibility specifics require alignment with procurement rules for government sofas seating contracts
Key Specifications
-
Product name and category: Sofa Set (V3) Q2
-
Key physical-parameter categories: Count of Seats in Primary Unit, Count of Secondary Units, Count of Chaise Units
-
Upholstery materials: Primary Unit material, Secondary Unit material
-
Chaise: Included with Sofa Set
-
Delivery and quantity variation: 25% option clause with specific delivery-time calculations
-
BOQ absence implies reliance on tender documentation for exact material/spec alignment
Terms & Conditions
-
Quantity may vary by up to 25% during contract, with rates unchanged
-
Delivery period adjustments follow the specified formula and minimum 30 days
-
Sofa Set must include chaise and specify upholstery materials for all units
Important Clauses
Delivery Schedule
Delivery period assessed from last date of original delivery order; extended time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Option Clause
Purchaser may modify quantity up to 25% at contracted rates; additional time as above may apply during extended delivery period
EMD & Payment
EMD requirements and payment terms will be specified in terms and conditions; ensure compliance with government procurement norms
Bidder Eligibility
-
Experience in supplying government-grade sofa sets or similar furniture for hospitality or protocol departments
-
Demonstrated capability to meet upholstery specification and configuration requirements
-
Financial stability with requisite turnover or balance sheet strength per tender norms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sofa (V3) (Q2)
Authority Records
HOSPITALITY AND PROTOCOL DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 6
GeM-Bidding-9465512.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PHYSICAL PARAMETERS OF SOFA SET | Count of Seats in Primary Unit of Sofa Set | 2 - seater, 3 - seater |
| PHYSICAL PARAMETERS OF SOFA SET | Count of Secondary Unit(s) in Sofa Set | No Secondary unit, One Single Seater Unit, Two Single-Seater Units, One Double-Seater Unit |
| PHYSICAL PARAMETERS OF SOFA SET | Count of Chaise Units | No Chaise Unit, 1 |
| PHYSICAL PARAMETERS OF SOFA SET | Upholstery Material of Primary Unit in Sofa Set | Fabric, Synthetic Leather / Leatherette, Leather, Polyester |
| PHYSICAL PARAMETERS OF SOFA SET | Upholstery Material of Each Secondary Unit(s) in Sofa Set | Fabric, Synthetic Leather / Leatherette, Leather, Polyester, No Secondary Unit in Sofa Set |
| CHAISE PARAMETERS | Chaise included with Sofa Set | Yes, No |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar sofa-set procurement
4
Financial statements (as required by terms/conditions)
5
EMD/Security deposit proof (if applicable per terms)
6
Technical bid documents detailing upholstery materials and configurations
7
OEM authorization or dealer authorization for sofa-set models (if required)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the sofa set tender in Jammu & Kashmir 2026?
Bidders should submit GST registration, PAN, experience certificates, and financial statements, along with technical bid documents detailing upholstery materials and unit configurations. Ensure compliance with the 25% quantity variation clause and the delivery-time formula. Review bidder eligibility criteria and OEM authorizations if required by terms.
What documents are required for the sofa procurement tender in JK?
Required documents include GST certificate, PAN, experience certificates for similar furniture contracts, financial statements, EMD proof, and OEM/dealer authorizations if applicable. Also provide technical bids describing primary/secondary unit counts and upholstery materials per specification Blocks.
What are the key technical specs for the Sofa Set V3 Q2 in JK?
Key specs include counts for seats in the primary unit, secondary units, and chaise units; upholstery materials for primary and secondary units; and confirmation that a chaise is included. Standards or brand requirements may be specified in the tender documents for conformity.
What is the delivery extension rule for quantity variations in this tender?
Delivery extensions follow the formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. If the original period is under 30 days, the extension equals the original period, and may be adjusted up to the total contractual window.
What is the significance of the 25% option clause in JK sofa tender?
The buyer may increase or decrease the ordered quantity by up to 25% during contract placement or currency at contracted rates. This flexibility is intended to align with demand shifts and ensure timely fulfillment while maintaining pricing integrity.
Which furniture configuration details are mandatory for submission in this tender?
Submit explicit counts for seats in the primary unit, secondary units, and chaise units, plus upholstery materials for both primary and secondary units. Include confirmation that the chaise is included and any warranty or after-sales terms if specified.
What are the payment terms and EMD expectations for this sofa tender?
EMD requirements and payment terms will be defined in the terms and conditions. Bidders should be prepared to provide EMD as specified and align with government procurement payment cycles, typically post-delivery with compliance verification.
How to verify if OEM authorizations are required for JK sofa procurement?
Check the tender terms for OEM/dealer authorization requirements. If applicable, include manufacturer authorization letters and model-specific confirmations ensuring upholstery and framing meet the V3 Q2 sofa standards and any brand-specific certifications.
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Documents 6
GeM-Bidding-9465512.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS