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Indian Army Computer Printer and Desktop Procurement Udhampur Jammu & Kashmir 2026 - On-site OEM Warranty, 25% Quantity Option

Bid Publish Date

19-Jun-2026, 6:59 pm

Bid End Date

29-Jun-2026, 7:00 pm

Location

UDHAMPUR , JAMMU AND KASHMIR
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Progress

Issue19-Jun-2026, 6:59 pm
AwardPending
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Quantity

8

Category

Computer Printer (V2)

Bid Type

Two Packet Bid

Tender Overview

The Indian Army (Department Of Military Affairs) in UDHAMPUR, JAMMU & KASHMIR - 182101 invites bids for Computer Printer (V2) and Entry and Mid Level Desktop Computer (Q2) categories. Tender scope includes multiple PC configurations with on-site OEM warranty and a flexible quantity option of up to 25%, to be exercised during contract performance. A critical clause requires delivery within 15 days of the supply order, with extension logic that may apply for additional quantities. This procurement targets standard, mid-range desktops and printers for military use, emphasizing compatibility with OEM operating systems and warranty commitments. The lack of a BOQ indicates a potentially broad specification set across multiple SKUs and configurations, with emphasis on meeting stringent military supply timelines and post-sales support.

Technical Specifications & Requirements

  • Hardware focus areas include: Processor category; Motherboard with Expansion Slots (PCIe x1, x4, x16) and M.2 SSD support; Graphics type and Factory pre-loaded OS by Desktop OEM.
  • RAM specifications: RAM size (GB), expandable capacity, total DIMM slots, and populated slots.
  • Storage: SSD capacity (GB) and HDD capacity (GB); internal bays of 2.5 inch; optical drive presence.
  • I/O & connectivity: USB Type A (2.0/3.2 Gen1), USB Type C, VGA/HDMI/DP ports; monitor details (display tech, resolution, size).
  • Cabinet: form factor, optical drive bays; monitor availability and input devices (mouse, keyboard) specifics; warranty: On Site OEM Warranty.
  • The specifications imply a mix of desktop CPU, motherboard, RAM, storage, display, and peripheral requirements suitable for standard government desktops and printers.

Terms, Conditions & Eligibility

  • Delivery: 15 days from the date of supply order; extended delivery windows may apply if quantities are increased by up to 25% during contract.
  • Quantity Flexibility: Purchaser reserves the right to increase/decrease quantity by up to 25% at contract rates.
  • Damaged goods: Items must be supplied in working condition as per specifications; failure leads to bid cancellation.
  • Warranty: On-site OEM warranty terms as specified by the vendor.
  • Payment & Compliance: Standard government terms; ensure OEM authorizations and technical compliance certificates are provided during bid submission.

Key Specifications

    • Processor category: specified but not enumerated; must meet mid-range desktop standards
    • Motherboard: Expansion Slots (PCIe x1), (PCIe x4), (PCIe x16), and M.2 slot for SSD
    • RAM: total capacity, expandable up to a defined limit, number of DIMM slots, number populated
    • Storage: SSD capacity (GB) and HDD capacity (GB); 2.5 inch bays
    • Graphics: dedicated graphics type
    • Operating System: Factory pre-loaded OS by Desktop OEM
    • Ports & Connectivity: USB 2.0/3.2 Gen1, USB-C, VGA, HDMI, DP; monitor availability and specs
    • Monitor: display technology, size (cm), max resolution, monitor port
    • Input devices: keyboard type and mouse connectivity
    • Cabinet & Bays: 2.5
    • Warranty: On Site OEM Warranty (years to be specified by OEM)

Terms & Conditions

  • 25% quantity fluctuation allowed during contract execution

  • 15-day delivery from supply order; potential extension for extended quantities

  • Damaged/ non-functional items rejected; supply strictly per specification and warranty

  • On-site OEM warranty to be provided; OEM authorization required

  • EMD amount not provided in tender data; bid must include standard EMD as per guidelines

Important Clauses

Delivery & Quantity Adjustment

Up to 25% more or fewer units may be ordered at contract rates; delivery starts from last date of original order; extended delivery time follows a calculated formula with a minimum of 30 days.

Warranty & Acceptance

Items must be delivered functioning and under warranty; damaged goods will not be accepted; acceptance contingent on conformance to technical specs.

Payment Terms

Standard government payment terms apply; specifics to be defined in the final supply order; ensure OEM authorizations and technical compliance certificates are included.

Bidder Eligibility

  • Experience in supplying mid-range desktop computers and peripherals to government/defense sectors

  • Compliance with OEM warranty requirements and authorized OEM certifications

  • Financial stability demonstrated by audited statements and GST registration

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Computer Printer (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 3

GeM-Bidding-9464910.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 2 Or higher
MOTHERBOARD Expansion Slots (PCIe x 4) 0, 1, 2 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 1, 2 Or higher
GRAPHICS Graphics Type Integrated
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
MEMORY (RAM) Memory Expandable Up To (in GB) 64, 128 Or higher
MEMORY (RAM) Total Numbers of DIMM Slots Available 2, 4 Or higher
MEMORY (RAM) Number of DIMM Slots Populated with Memory Card/Module 1
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@7200 RPM
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 1000, 2000 Or higher
BAYS AVAILABILITY Number of Internal Bays Available, Size 2 Point 5 Inch 1, 2 Or higher
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
CABINET Bays for Optical Drive 0, 1 Or higher
CABINET Optical Drive No Optical Drive
PORTS Number of USB Type A Port (Version 2 Point 0) 4 Or higher
PORTS Number of USB Type A Port (Version 3 point 2 Gen 1) 3, 4, 5, 6 Or higher
PORTS Number of USB Ports Type C 0, 1, 2 Or higher
PORTS Number of VGA Ports 1 Or higher
PORTS Number of HDMI Ports 1 Or higher
PORTS Number of DP Ports 1 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Display Technology LED Backlit LCD (Liquid Crystal Display)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA, Display Port
Monitor Speaker No
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD documents

6

Technical bid documents

7

OEM authorization/authorized dealership certificates

8

Any prior procurement performance records relevant to desktop systems or printers

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army desktop and printer tender in Udhampur 2026?

To bid, ensure your organization is GST registered, submit PAN, experience certificates, financial statements, and EMD along with OEM authorizations. Meet on-site OEM warranty requirements and provide technical compliance with specified RAM, storage, and I/O configurations. Adhere to 15-day delivery and 25% quantity flexibility as per terms.

What documents are required for the Indian Army procurement in Udhampur?

Submit GST certificate, PAN, company financials, experience certificates for similar procurements, EMD proof, technical bid, OEM authorization letters, and any prior performance certificates. Ensure all documents demonstrate compliance with on-site OEM warranty and OEM-specific configurations.

What delivery terms apply to the Udhampur desktop tender?

Delivery must occur within 15 days from the supply order date; if quantities increase up to 25%, extended delivery time applies using the prescribed formula with a 30-day minimum.

Which standards or certifications are required for the hardware tender?

Hardware must align with OEM operating systems and provide on-site OEM warranty. While specific standards aren’t enumerated, ensure compatibility with enterprise OS licensing, and include OEM authorization certificates and any required safety or regulatory certifications.

What is the role of the 25% quantity option in this tender?

The buyer may increase or decrease order quantities up to 25% during and after contract award, at contracted rates. Delivery timing adjusts based on the original terms, with a minimum 30-day extended period if exercised.

How to verify OEM warranty requirements for suppliers?

Provide OEM-issued warranty terms for on-site coverage, specify duration (years), and confirm service response times. Include OEM authorization and contact details to validate warranty support during the contract period.

What are the essential technical specs bidders must meet?

Bidders must specify processors, PCIe slot configuration (x1/x4/x16), M.2 SSD support, RAM capacity and slots, SSD/HDD capacity, USB ports, VGA/HDMI/DP, monitor specs, and on-site warranty details. Ensure OS pre-installation aligns with OEM configurations.

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