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GEM

Southern Railway Glass Cleaner Liquid with Spray Device IS 8540 Q3 Tender 2026 India

Bid Publish Date

14-Jul-2026, 10:33 am

Bid End Date

24-Jul-2026, 11:00 am

Location

ERODE , TAMIL NADU
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Progress

Issue14-Jul-2026, 10:33 am
AwardPending
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Quantity

1500

Bid Type

Two Packet Bid

Key Highlights

  • • Brand and OEM requirement: specify make/model (Colin or similar) and ensure OEM/authorized seller has India presence for after-sales service
  • • Technical spec: IS 8540 (Q3) compliance for glass cleaner liquid with inbuilt spray
  • • Delivery SLA: 15 days from GeM contract; LD 0.5% per week up to 10% for delays
  • • Packaging: 500 ml packing; packing material and marking details per GEM contract
  • • Warranty: 24 months from date of supply; post-warranty support expectations noted
  • • Delivery location: Free door delivery to Electric Loco Shed, Kollampallayam, Erode 638002
  • • Documentation: GST 33AAAGM0289C1ZQ required in GeM contract; E-way bill for >₹50,000
  • • Procurement scope: supply of goods only; no manufacturing or installation scope
  • • Contact channels: explicit phone and email contacts for technical and stores queries

Categories 2

CLEANING CONSUMABLES CLEANING COMPOUNDS

Tender Overview

The Southern Railway (Indian Railways) invites bids for a 500 ml glass/window cleaner liquid with an inbuilt spray device, conforming to IS 8540 (Q3). The offering must be Brand: Colin or similar, with the exact packing: 500 ml and compliant packing materials. Scope is strictly supply-only, with optional freight to the destination. The contract requires a 24-month warranty from the supply date and specifies door delivery to the Electric Loco Shed, Kollampallayam, Erode 638002, including a valid GST registration 33AAAGM0289C1ZQ. The seller must state the make and model in the quote. Delivery is by rail/road with free door delivery to the consignee and payment terms linked to supply and invoicing. The tender emphasizes timely delivery and LD penalties for delays (0.5% per week, max 10%).

Technical Specifications & Requirements

  • Product: Glass/Window cleaner liquid with inbuilt spray device
  • Packing: 500 ml container; packing material details per GEM specification
  • Governing standard: IS 8540 (Q3)
  • Brand requirement: Colin or similar; specify exact make/model in offer
  • Warranty: 24 months from date of supply
  • Delivery terms: Free door delivery to ELS/ED; delivery within 15 days from GeM contract; unloading by supplier
  • Documentation: GST number to appear in GeM contract (33AAAGM0289C1ZQ); E-way bill if material value > ₹50,000
  • Logistics: Rail/Road, with packaging to ensure reusable or protective transit
  • Contact for queries: SSE/E5B2, 97 91127272; Stores: 9092768464; emails: [email protected]

Terms, Conditions & Eligibility

  • OEM/Imported: if imported, OEM or Authorized Seller must have Indian office for after-sales service
  • Scope: Bid price to include all costs; supply of goods only
  • Delivery: 15-day delivery from GeM contract; LD 0.5% per week, max 10%
  • Delivery amendments: extensions via GeM amendment and email to designated addresses
  • Invoicing: supply with TAX INVOICE and E-way bill as applicable
  • Warranty: 24 months from supply date; specify make/model in bid
  • GST: GST registration to be mentioned in GeM contract (33AAAGM0289C1ZQ)
  • Unloading/Delivery: firm must arrange unloading; free door delivery to specified location
  • Training/Packaging: reusable cages or specified packaging; railway parcel transport
  • Contacts: technical queries and stores related queries via listed phone numbers and emails

Key Specifications

  • Glass/Window cleaner liquid with inbuilt spray device

  • 500 ml pack size; packing material per packaging clause

  • IS 8540 (Q3) governing standard

  • Brand: Colin or equivalent; specify make/model

  • Warranty: 24 months from supply

  • Delivery: 15 days from GeM contract; door delivery to Erode region

  • GST: 33AAAGM0289C1ZQ; E-way bill if > ₹50,000

  • Unloading arranged by supplier; packing for Rail/Road transport

Terms & Conditions

  • Delivery within 15 days from GeM contract; LD 0.5% per week, max 10%

  • Warranty of 24 months from supply date; 500 ml packing with spray

  • Must specify exact make/model; OEM/Authorized seller with India presence

Important Clauses

Payment Terms

Payment tied to delivery and TAX INVOICE; E-way bill required if >₹50,000; standard GST compliance

Delivery Schedule

Delivery to ELS/ED Kollampallayam, Erode within 15 days; unloading by supplier; door delivery only

Penalties/Liquidated Damages

LD at 0.5% per week for delayed supply, capped at 10% of contract value

Bidder Eligibility

  • Proven experience in supplying glass cleaner or similar cleaning chemicals

  • Compliance with IS 8540 (Q3) or equivalent for liquid cleaners

  • Indian office/authorized service presence for imported OEMs

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Glass Cleaner, Liquid (V3) conforming to IS 8540 (Q3)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Erode

Delivery Pincodes

638002

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Indirani K638002,Office of the Senior Divisional Electrical Engineer, Electric Loco Shed Erode Pin- 638002ErodeTamil Nadu638002150015-

Authority Records

MINISTRY OF RAILWAYS

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Bid Preparation GeM Registration Document Filing

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Documents 5

GeM-Bidding-9503440.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Specification Governing Specification Conforming to IS 8540
Packing and Marking Packing material Plastic container
Packing and Marking Packing size 500 ml

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar glass cleaner supply

4

Financial statements (as required by terms)

5

EMD/Security deposit documents (if applicable by tender rules)

6

Technical bid documents confirming IS 8540 (Q3) compliance

7

OEM authorization or Authorized Seller certificate

8

Manufacture/make and model specification document

9

Tax invoices and delivery challans sample (as applicable)

Frequently Asked Questions

How to bid for glass cleaner tender in erode with IS 8540 Q3

Bidders must submit GST, PAN, experience certificates, and OEM authorization. Ensure IS 8540 (Q3) compliance, specify make/model (Colin or similar), and provide a 24-month warranty. Include 500 ml packing and door delivery to Erode location. EMD is not specified here; ensure GeM contract terms are met with proper invoicing.

What documents are required for Southern Railway glass cleaner procurement

Submit GST certificate, PAN, company financials, experience certificates for similar supply, OEM authorization, technical compliance with IS 8540 (Q3), and a confirmed make/model. Include TAX INVOICE samples and delivery challans. Ensure GST number 33AAAGM0289C1ZQ appears in the GeM contract.

What are the delivery terms for 500 ml glass cleaner supply

Delivery must be free door delivery to Electric Loco Shed, Kollampallayam, Erode 638002 within 15 days from GeM contract. Unloading is the supplier's responsibility; E-way bill required if material value exceeds ₹50,000, with proper invoicing.

What standards and warranty are required for this tender

Product must comply with IS 8540 (Q3) governing specification for glass cleaners. The supplier must offer a 24-month warranty from the date of supply, and specify the exact make/model in the bid to avoid rejection.

What are the penalty terms for late delivery in this tender

Liquidated damages apply at 0.5% per week, with a maximum cap of 10% of the contract value. Delivery delay beyond the GeM contract extension triggers these LD penalties; timely supply is mandatory.

Which brands are acceptable for glass cleaner with spray in this bid

Bidders must specify Colin or similar in their offer; failure to name the brand makes the bid liable for rejection. The spray device must be built-in and compatible with 500 ml packaging.

What is the required packing size and packaging material

Packing size is 500 ml per container. Acceptable packaging materials include reusable steel cages, wooden boxes, jute bags, carton boxes, or poly bags over 50 microns, aligned with rail transport packaging requirements for GeM shipments.

How to ensure GST compliance in GeM contract for this tender

Ensure your GeM contract lists 33AAAGM0289C1ZQ as the GST number. Submit proper GSTIN, tax invoices, and E-way bill (where applicable). The contract requires GST details to be visible on all documents and delivery challans.

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