Mist Fan,Cooler,Water Dispenser,Refrigerator 184 Ltr,Pedestal Fan,Split AC 1 Ton with Stabilizer,Sp
Indian Army
GURDASPUR, PUNJAB
Posted:
12 December 2025
Closed:
22 December 2025
GEM
GEM
Indian Army Department Of Military Affairs Coolers, ACs & Deep Freezers Tender Patiala Punjab 3-Year OEM Warranty 2026
Progress
Issue07-Jul-2026, 7:52 pm
AwardPending
Quantity
11
Category
Air Conditioner
Bid Type
Two Packet Bid
Categories
19
ELECTRICAL CONDENSER RECHARGEABLE BATTERIES AIR CONDITIONER DESERT COOLER SWITCH YARD TRAFFIC BARRIER RIPENING ROOM DIRECT TRANSFORMER TRANSMISSION LINE POWER QUALITY MANAGEMENT ELECTRICAL SUBSTATION FREEZER TRANSFORMER SUPPLY VOLTAGE STABILISER AIR CURTAIN ENVELOPE SUBSTATION ELECTROPHORESIS SYSTEM POWER RECTIFIERS
Tender Overview
The procurement is issued by the Indian Army under the Department Of Military Affairs for multiple cooling and refrigeration products, including Coolers, Air Conditioners, Air Curtains, Deep Freezers, and Stabilizers in Patiala, Punjab 140506. The scope references five items in the BOQ with a mixed equipment mix, and the contract includes a 3-year OEM warranty, on-site maintenance, and required demonstrations. Key differentiators are mandatory product samples, onsite demonstration during technical evaluation, and a compulsory pre-bid meeting. The award will consider brand reputation, quality, and after-sales capability, with potential quantity variations up to 25% and extended delivery timelines per option clause.
Technical Specifications & Requirements
- Product categories: Coolers, Air Conditioners, Air Curtains, Deep Freezers, Stabilizers
- Requirements include: physical product samples, detailed technical specifications, and brand/Make/Authorization certificates uploaded with bid
- Warranty: 3 years from final acceptance or post-installation, with on-site service
- After-sales: established service centers in India; installation, commissioning, and training included; maintenance support for minimum 3 years on-site
- Demonstration: onsite EQPT demonstration during technical evaluation; pre-bid meeting mandatory
- Documentation: bidders must provide product specifications, model, brand, and OEM authorization with bid
Terms, Conditions & Eligibility
- Option Clause: quantity may increase/decrease by up to 25% during contract and currency; delivery extensions follow a calculated formula with minimum 30 days
- Warranty: 3-year coverage; OEM warranty certificates required at delivery; breakdown rectification guaranteed
- Demonstration/Samples: physical material samples required; onsite demonstration before technical bid opening
- Documentation: submit GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical bid documents
- Pre-bid meeting: compulsory; all hard copy documents must be submitted to consignee prior to technical evaluation
- Service: 3-year free on-site warranty and maintenance; service centers to be detailed in bid
Key Specifications
-
Product categories explicitly included: Coolers, Air Conditioners, Air Curtains, Deep Freezers, Stabilizers
-
Mandatory on-site warranty and maintenance: 3 years on-site; OEM warranty certificates required
-
Physical product samples and demonstrations required during technical evaluation
-
Brand/Make/Authorisation: upload brand, model, Make and Authorization certificates
-
Pre-bid meeting is compulsory; demonstration of equipment at site during evaluation
-
Service network: detailed installation, commissioning, and training plan with local service centers
Terms & Conditions
-
Option clause allows ±25% quantity variation with adjusted delivery timeline
-
3-year OEM warranty; on-site maintenance and service network required
-
Mandatory site demonstration, physical samples, and pre-bid meeting
Important Clauses
Payment Terms
Payment terms are not explicitly stated in the data; bidders should expect standard government terms including possible advance and milestone payments per contract.
Delivery Schedule
Delivery period as per order, with extended time calculated when options are exercised; minimum 30 days for added quantity delivery.
Penalties/Liquidated Damages
No explicit LD specified; implied penalties may apply for delayed delivery as per standard procurement terms.
Bidder Eligibility
-
Proven experience in supplying cooling and refrigeration equipment to government sectors
-
Demonstrated service network with on-site maintenance capabilities in India
-
Ability to provide OEM authorizations and ensure 3-year on-site warranty
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Coolers , Air Conditioner , Air Curtain , Deep Freezer , Stabilize
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
PATIALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PATIALA | PATIALA | - | - | 7 | 30 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9572602.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Indian Army Mist Fan, Cooler, Water Dispenser & AC Equipment Tender 2025 - ISI/ISO Standards, EMD ₹65,000, Value ₹13.45 Lakh
Indian Army
GURDASPUR, PUNJAB
Posted:
25 October 2025
Closed:
4 November 2025
GEM
Indian Army Fridge, Desert Cooler, Water Dispenser, AC, Deep Freezer Procurement Ludhiana Punjab 2026
Indian Army
LUDHIANA, PUNJAB
Posted:
22 January 2026
Closed:
2 February 2026
GEM
Refrigerator,Refrigerator,Deep Freezer,Water cooler,Water cooler,Water heater,Stabilizer,Stabilizer
Indian Army
DIBRUGARH, ASSAM
Posted:
2 January 2026
Closed:
13 January 2026
GEM
Desert Cooler,Split AC,Split AC,Water Cooler,Water Cooler,Voltage Stabilizer,Voltage Stabilizer,Dou
Indian Army
BHOPAL, MADHYA PRADESH
Posted:
21 May 2026
Closed:
1 June 2026
GEM
Tender Results
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Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Coolers
Evaporative Cooling Unit
7 nos
Delivery: 30 days
#2
Air Conditioner
Split Air Conditioning Unit
1 nos
Delivery: 30 days
#3
Air Curtain
Entrance Air Barrier System
1 nos
Delivery: 30 days
#4
Deep Freezer
Chest Type Freezing Unit
1 nos
Delivery: 30 days
#5
Stabilize
Automatic Voltage Regulation Unit
1 nos
Delivery: 30 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Coolers | Evaporative Cooling Unit | 7 | nos | buyer660 | 30 | |
| 2 | Air Conditioner | Split Air Conditioning Unit | 1 | nos | buyer660 | 30 | |
| 3 | Air Curtain | Entrance Air Barrier System | 1 | nos | buyer660 | 30 | |
| 4 | Deep Freezer | Chest Type Freezing Unit | 1 | nos | buyer660 | 30 | |
| 5 | Stabilize | Automatic Voltage Regulation Unit | 1 | nos | buyer660 | 30 |
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates showing relevant cooling/refrigeration equipment supply
4
Financial statements (audited, if available)
5
EMD/Security deposit documentation (amount not specified in data; submit as per bid terms)
6
Technical bid documents and product specifications
7
OEM authorization/certificates from the original equipment manufacturer
8
Details of service centers and after-sales network in India
9
Installation, commissioning and training plan (where applicable)
Frequently Asked Questions
Key insights about PUNJAB tender market
What documents are required for the Indian Army cooling equipment tender in Patiala?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid with product specifications, OEM authorization, and detailed service/installation plans. Ensure OEM certificates and brand/model details are uploaded; pre-bid meeting attendance is mandatory.
How is the 3-year warranty for cooling equipment specified in this tender?
The seller must provide a 3-year OEM warranty from final acceptance or after installation completion. Warranty covers rectification during the period with on-site maintenance; OEM warranty certificates must be included at delivery and installation verification is required.
What is the option clause for quantity variation in this Indian Army tender?
Up to 25% increase or decrease in bid quantity is allowed at contract placement and during currency at contracted rates; delivery extension uses a formula based on added quantity with a minimum of 30 days.
What are the mandatory demonstrations and pre-bid requirements for this tender?
Bidders must visit the site for equipment demonstration during technical evaluation and provide physical samples. A compulsory pre-bid meeting is required, and hard copy documents must be submitted to the consignee before technical evaluation begins.
What categories of equipment are included in this Patiala tender?
The tender covers Coolers, Air Conditioners, Air Curtains, Deep Freezers, and Stabilizers; distributors must provide model, brand, and OEM authorization details alongside the bid.
What after-sales support is expected in this procurement?
Bidders must demonstrate an established India-wide service network with installation, commissioning, training, troubleshooting, and maintenance; provide details of service centers near consignee locations and guarantee on-site support for at least 3 years.
What performance documentation is needed for technical evaluation?
Submit product specifications, model numbers, brand names, and OEM authorizations; include installation and commissioning plans, along with demonstration reports from the mandatory site visit.
How will delivery timelines be adjusted if quantities change?
Delivery timelines adapt to the option clause by proportionally increasing time using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30-day extension when original schedules allow.
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Documents 4
GeM-Bidding-9572602.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS