Indian Army File/Folder & Examination Paper Procurement Sonitpur Assam 2026 IS 5195 IS 1848 V3 V4

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for multiple stationery categories in Sonitpur, Assam 784001, encompassing File/Folder with binding mechanisms, Examination Answer Books conforming to IS 5195, Binding Covers, Writing and Printing Paper conforming to IS 1848 (Part 2), Writing Pens, Markers and Highlighters, Registers, and Self Adhesive Flags (V3) (Q4). The scope includes standard file/ folder components, cover design, binding and page counts, paper grammage (minimum 60 g/m2), various GSM/grammage specs, and color/size variations. The procurement emphasizes IS 5195 and IS 1848 compliance, with standard packing and unit-type delivery. Notable differentiation rests on exact standard conformance and diverse accessory sets (pens, flags, markers).

Technical Specifications & Requirements

• Product categories: File/Folder with binding, Examination Answer Books, Binding Covers, Writing/Printing Paper (IS 1848 Part 2), Writing Pens, Markers & Highlighters, Registers, Self Adhesive Flags (V3).
• Standards & paper: IS 5195 conformity for answer books and IS 1848 (Part 1/2) for inner paper; minimum GSM for paper 60 g/m2; binding type and cover thickness as per standards.
• Specifications details: File/Folder size compatibility, number of pockets, color, cover design; binding spine width, dimensional tolerances, laminate/board usage; flag pad dimensions, total colors, and flag count per color.
• Quality & packaging: Type of paper, paper color, binding/cover type, binding covers material, total sheets per unit, and unit packing.
• Documentation data: Submit Data Sheet with bid; OEM authorization if applicable; NDA and Manufacturer Authorization required.
• Delivery scope: Ensure compliance with IS standards and packaging requirements; GST assessment by bidder; data sheet cross-check with product specs.

Terms, Conditions & Eligibility

• EMD: Not specified in tender data; bidders should verify and prepare accordingly.
• Delivery terms: Option clause allows ±25% quantity adjustment at contract rates; delivery timing extends from last date of original or extended order with minimum 30 days, subject to realigned timeline.
• Financial standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking.
• GST & payments: GST applicability to be checked by bidder; reimbursement as per actuals or quoted rate (whichever is lower).
• Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet; NDA; OEM authorization if applicable; vendor code creation documents.
• Compliance: Data Sheet must match technical parameters; non-disclosure and anti-subcontracting conditions apply; no assignment without consent.
• Other: Provide manufacturer authorization where needed; ensure GST compliance and proper bid packaging.