Bid Publish Date
31-Jan-2026, 1:50 pm
Bid End Date
21-Feb-2026, 3:00 pm
EMD
₹33,75,000
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
The procurement is for the Sports Youth And Cultural Activities Department Gujarat to hire Event Management Services covering artist logistics and coordination during the Madhavpur Festival across multiple locations in Gujarat, with the main function at Madhavpur, Gandhinagar area. The project has an EMD of ₹3,375,000 and a flexible clause allowing quantity/duration adjustments up to 25% pre- and post-contract issuance. The scope is described as As Per Tender Scope with no BOQ items published, signaling a broad, festival-wide logistics and management requirement rather than a fixed-quantity supply.
Event management for Madhavpur Festival across multiple venues in Gujarat
EMD: ₹3,375,000
Quantity/duration adjustment up to 25%
Main function at Madhavpur; artist logistics and coordination
No published BOQ; rely on scope per tender terms
EMD amount and submission method required
25% quantity/duration adjustment permitted
Delivery timeline to be aligned with festival schedule
No explicit payment terms published; bidders should propose milestones linked to festival phases and post-event settlement
Mobilization plan must be phased to festival dates; main function at Madhavpur; multi-venue coordination
Not specified in tender; bidders should propose SLAs with performance-based penalties
Experience in large-scale national or state festival event management
Financial capacity to manage ₹3.375 million EMD and related costs
Ability to coordinate multi-site artist logistics and transportation
Main Document
OTHER
TECHNICAL
ATC
GEM_GENERAL_TERMS_AND_CONDITIONS
Uttar Pradesh Khadi And Village Industries Board (upkvib)
BIJNOR, UTTAR PRADESH
Uttar Pradesh Khadi And Village Industries Board (upkvib)
BIJNOR, UTTAR PRADESH
Uttar Pradesh Khadi And Village Industries Board (upkvib)
BIJNOR, UTTAR PRADESH
Directorate Of Industries And Enterprise Promotion
KANPUR NAGAR, UTTAR PRADESH
Kadi Sarva Vishwavidyalaya Gandhinagar
GANDHI NAGAR, GUJARAT
Tender Results
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GST registration certificate
PAN card
Experience certificates for festival/event management
Financial statements or turnover proof
EMD submission proof (₹3,375,000)
Technical bid detailing logistics plan, artist movement, multi-site coordination
Vendor authorization letters or OEM/agency partnerships (if any)
Any ATC/ATD compliance documents referenced in tender terms
Key insights about GUJARAT tender market
Bidders must submit GST, PAN, financials, and experience certificates along with a detailed event logistics plan. Ensure EMD of ₹3,375,000 is paid via online or DD. Include phased mobilization schedule, vendor ROIs, and risk mitigation tailored to Madhavpur Festival.
Required documents include GST certificate, PAN card, experience certificates in festival logistics, financial statements, EMD proof of ₹3,375,000, and a technical bid detailing artist movement, multi-site coordination, and compliance with ATC terms for 25% adjustments.
Deliverables are aligned with festival dates; propose phased mobilization for pre-event setup, during-event operations, and post-event wrap-up. Include on-site staff, transport, security, and artist liaison services across multiple venues with Madhavpur main function coordination.
No specific standards published; bidders should provide prior festival logistics certifications, vendor compliance papers, and proof of regulatory adherence for large event management. Include any state-level approvals or licenses required for crowd and artist handling.
The EMD amount is ₹3,375,000 and must be submitted with the bid. Ensure payment proof accompanies tender submission and that the EMD is valid through the bid evaluation period with refundable post-award as per terms.
The contract allows up to 25% increase or decrease in quantity or duration. Bidders must plan scalable resources, and changes will be confirmed at the contract issue stage, requiring acceptance of revised terms by the bidder.
Include a comprehensive logistics plan, artist movement details, vehicles, staff rosters, risk management, contingency plans, multi-site coordination strategy, and a clear cost breakdown. Demonstrate prior success handling national/state festivals with similar scale.
Penalties are not explicitly stated; bidders should propose SLAs covering on-time mobilization, service quality, and incident management. Include escalation matrix, response times, and agreed penalties or liquidated damages tied to milestones.
N/a
📍 LUCKNOW, UTTAR PRADESH
N/a
📍 VALSAD, GUJARAT
National Backward Classes Finance And Development Corporation
📍 SOUTH DELHI, DELHI
Khadi And Village Indutries Commission (kvic)
📍 VARANASI, UTTAR PRADESH
Chief Horticulture Officer Chamoli
📍 DEHRADUN, UTTARAKHAND
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Main Document
OTHER
TECHNICAL
ATC
GEM_GENERAL_TERMS_AND_CONDITIONS