Uttar Pradesh Basic Education Department Bedding Products Tender 2026 – BIS ISI/IS 175 Q3 Bedsheets Quilts and Pillow Covers

Tender Overview

The Uttar Pradesh Basic Education Department invites bids for a consolidated bedding procurement including bedsheets, pillow covers, Khadi pillow covers, and quilts (Q3/Q4) under IS 175 standards. Estimated value is ₹5,580,000 with an EMD of ₹55,800. Scope requires BIS certification, ISI marking on body casing fabrics where applicable, and compliance with specified dimensions and color processes. Products must match departmental logo requirements and include advance sample submission prior to supply. Located in Uttar Pradesh, this procurement targets standardized, department-approved textiles for student housing and classrooms. A unique clause allows quantity variation up to 25% during contract execution, with delivery timelines linked to the original order and extended periods per the option clause. This tender emphasizes exact sizing tolerances and color processing to meet uniform standards across beds, quilts, and related textile items.

Technical Specifications & Requirements

• Product category: Bedsheets, Quilts (V2/V3), Pillow Covers, Khadi Pillow Covers; matching pillow cover required
• Standards & Certification: BIS certification, IS 175 (Q3/Q4) aligned textiles, ISI marking for body casing fabric (BIS marking) – mandatory
• Dimensions & Tolerances: Bedsheets width tolerance ±1 cm; length tolerance +2/-0 cm; size including length × width and flap overlap
• Colour & Fabric: Process of colouring defined; basic fabric color must align with departmental specifications
• Advance Sample: Supplier must provide advance sample(s) for buyer approval before supply
• Logo & Branding: Departmental logo marking on products as specified
• Other: Filler material GSM specification, body fabric pattern/design, and matching pillow cover alignment
• Delivery & Sample Review: Delivery to buyers after sample approval; option clause may extend delivery period with calculated time extension
• BOQ: No BOQ items listed; procurement focuses on compliance and supply of standard textile items

Terms, Conditions & Eligibility

• EMD: ₹55,800 (tender deposit as per terms)
• Quantity Flexibility: Purchaser may increase/decrease orders by up to 25% of bid quantity during contract and currency, with corresponding delivery adjustments
• Delivery Schedule: Delivery period to commence from the last date of the original delivery order; extension calculations apply, minimum extension 30 days
• Advance Sample: Must provide advance sample(s) for buyer approval prior to commencement
• Documentation: Must submit GST registration, PAN, experience certificates, financial statements, and technical compliance documents as part of bid submission
• Brand/Logo: Confirm logo type and placement as per departmental logo requirements
• Penalties: Not explicitly stated beyond delivery extensions; ensure compliance with extended delivery terms and sample approvals for non-conformance