East Coast Railway Handloom Cotton Bed Sheets Tender in Odisha/West Bengal BAS IS 745 V2 2025

Tender Overview

The opportunity is issued by East Coast Railway (an Indian Railways unit) for the procurement of Handloom Cotton Bed Sheets (V2) as per IS 745 (Q2). The contract scope specifies supply of goods only, with an estimated value not disclosed and an EMD of ₹2,000,000. The procurement favors handloom-origin suppliers connected to KVIC or Handloom Clusters, SHGs, JLGs, Producer Companies, and cooperative formations, aligning with government inclusive sourcing. Location details are not explicitly stated, but the tender is positioned within the government procurement framework for rail amenities, emphasizing BIS-standard bed sheets, mass per square meter specification, and brand/totem markings. A key differentiator is mandatory advance sample approval, with a 10-day window for submission and a 5-day turnaround for modification feedback, ensuring conformance to contract drawings. Pre-dispatch inspection by RITES (buyer’s nominated agency) and post-receipt inspection at the consignee site are specified, shaping quality control and acceptance. The absence of a BOQ implies itemized handloom sheets by BIS IS 745 standards, with conformity testing and NABL/ILAC or Central Government Lab reports as applicable. This tender emphasizes local handloom origin, traceability marks (logo/totem, screen-printed marks, Handloom Mark), and robust documentation to unlock supply opportunities within East Coast Railway infrastructure. Key terms include supply-only scope, advance-sample procedure, and acceptance procedures tied to quality and conformity, creating a transparent, audit-friendly procurement process.

Technical Specifications & Requirements

• Product category: Handloom cotton bed sheets (V2) as per IS 745 (Q2).
• Technical spec focus: Mass per square meter (BIS specification) and bed sheet size (Length x Width in cm).
• Certification: BIS Certification is mandatory; NABL/ILAC or Central Government Lab test reports may be requested to prove conformity.
• Branding/markings: Logo/Totem Marking, longitudinal screen-printed markings, and Handloom Mark to be present on the product.
• Color/hemming: Colour specification and hemming depth (mm) on transverse ends (minimum).
• Advance samples: Submit 5 samples within 10 days of award; buyer to approve or request modifications within 5 days; bulk supply to follow approved sample.
• Inspection regime: Pre-dispatch inspection by selected agency (RITES) and post-receipt inspection at consignee site.
• Test & availability: Provide NABL/ILAC or Central Govt lab test reports on demand; advance samples supplied free of testing costs unless otherwise noted.
• Delivery/Scope: Scope of supply is strictly goods-only; no additional services included.
• ATC eligibility note: Procurement should prioritize items of handloom origin from KVIC or affiliated clusters/SHGs/JLGs/Producer Companies with demonstrated prior performance in similar bedsheet orders.

Terms, Conditions & Eligibility

• EMD: ₹2,000,000 (amount expected; payment modality per ATC not specified).
• Eligibility focus: Preference for handloom-origin suppliers aligned with KVIC or related cooperative/group structures; proven past performance in similar bedsheet orders is required (minimum 20% of bid quantity in at least one of the last 3 financial years).
• Delivery terms: Bulk supply timeline tied to advance sample approval; if buyer delays approval, delivery period may be reframed without liquidated damages.
• Inspection: Pre-dispatch at seller premises (if selected) by RITES; post-receipt inspection by consignee.
• Samples: Advance samples, 5 units, to be approved before bulk manufacturing; samples supplied free unless otherwise stated in the contract.
• Documentation: Failure to upload required certificates/documents may lead to rejection; ensure BIS, NABL/ILAC, and government-lab reports are readily available.
• Scope nuance: Only supply of goods; no installation or services; emphasis on product conformity to BIS IS 745 and CVU markings.
• Branding compliance: Ensure logo/totem, longitudinal strips, and Handloom Mark are correctly affixed; display color and hemming details per specification.
• ATC clauses: Eligibility reserved for handloom-origin vendors; utilize KVIC channels for equitable bidding across clusters.