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Panchayati Raj Department Bihar High Mast Lighting Octagonal Tower for Small Area LED Flood Lighting System Tender 2026

Bid Publish Date

26-May-2026, 7:58 pm

Bid End Date

08-Jun-2026, 8:00 pm

Location

BEGUSARAI , BIHAR
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Progress

Issue26-May-2026, 7:58 pm
Corrigendum05-Jun-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The Panchayati Raj Department Bihar invites bids for the procurement and installation of High Mast Lighting Octagonal Towers for Small area with LED Flood Lighting System (V2) in BEGUSARAI, BIHAR. The scope includes installation, testing and demonstration across multiple locations per governing rules. Key scope determinants include the number of LED luminaires per carriage, lantern carriage diameter, octagonal pole height, base plate dimensions, wind load capacity, cable sizes, and LED wattage. Eligible bidders must supply with on-site warranty and comply with local government guidelines. A unique clause allows quantity variation up to 25% of bid quantity during contract. The offering must reflect exact technical parameters and localized delivery commitments. This tender emphasizes compliance with regional regulations and supplier capability to meet advanced lighting standards.

Technical Specifications & Requirements

  • Product: High Mast Lighting Octagonal Tower for Small area with LED Flood Light Luminaire (V2)
  • Key electrical/structural specs to be provided: Number of LED luminaires per carriage, lantern carriage diameter, octagonal pole height (m), octagonal pole sheet thickness, grades of high tensile steel, base plate width/thickness/length, wind withstand capacity (m/s), cable size (sq mm), and LED rating (W)
  • On-site warranty period: stated but not specified in text; supplier must confirm
  • Installation, testing and demonstration to follow State/Central Govt rules
  • Compliance with ISO 9001 and CE certifications required by terms
  • Local procurement requires bidder to be a local agency and meet eligibility criteria
  • Additional clauses include post-order quantity adjustments and delivery lead-time calculations
  • No BOQ items available; final quantities subject to contract terms

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders must verify during bid submission
  • Delivery terms: 25% quantity variation allowed; extended delivery period rules apply
  • Documentation: GST Registration, PAN Card, Adhaar, Cancelled Cheque; ISO and CE certificates required
  • Eligibility: Local agency/bidder status; technical documents must align with bid specs; mismatches lead to rejection
  • Compliance: All technical parameters must match bid specifications; no deviations accepted
  • Installation charges included; processing per procurement policy; single-time document verification
  • Warranty/AMC: On-site warranty and post-installation support implied; specifics to be confirmed in bid document
  • Penalties: Not explicitly stated; performance-based terms to be included in final contract

Key Specifications

  • Product/service names: High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

  • Quantities/capacities: Not specified; vendor to confirm during bid

  • EMD/Estimated value: Not specified in data

  • Experience: Local agency eligibility; prior installation of LED high mast systems preferred

  • Quality/standards: ISO 9001:2015, ISO 14001:2015, ISO 18001:2007, ISO/IEC 20000-1:2018, ISO/IEC 27001:2022, ISO 45001:2018, ISO 50001:2018; CE certificate

  • Delivery/installation: Installation, testing and demonstration as per State/Central Govt rules; on-site warranty

  • Special terms: 25% quantity variation; delivery period adjustments; price inclusive of all accessories

Terms & Conditions

  • Quantity may increase up to 25% during contract; prices fixed for contracted quantity

  • Local bidder eligibility required; GST, PAN, Adhaar, cancelled cheque mandatory

  • Strict compliance with specified technical parameters; no deviation allowed

Important Clauses

Payment Terms

Not explicitly stated; payment terms to be defined in final contract with compliance to government procurement norms

Delivery Schedule

Delivery period formula applies; increased quantity time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified; will be defined in contract for delays or non-compliance to specifications

Bidder Eligibility

  • Local agency/bidder status required

  • GST registration and PAN

  • Technical capability to install LED high mast lighting per Govt rules

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)

Authority Records

PANCHAYAT RAJ DEPARTMENTPANCHAYATI RAJ DEPARTMENT
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Documents 3

GeM-Bidding-9379386.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) No
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 4
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 1, 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 7.0
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355)
Base Plate Width of Base Plate 200, 250, 275, 300 Or higher
Base Plate Thickness of Base Plate 12, 16 Or higher
Base Plate Length of Base Plate 200, 250, 275, 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 1.5, 2.5, 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 100

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Adhaar Card

4

Cancelled Cheque

5

Evidence of local agency status

6

Technical Clarifications within two days

7

ISO certifications (ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO/IEC 27001:2022, ISO 50001:2018, CE certificate)

8

Experience certificates for similar LED high mast lighting deployments

9

Financial statements and proof of turnover (if required by terms)

10

OEM authorization (if applicable)

Corrigendum Updates

1 Update
#1

Update

05-Jun-2026

Extended Deadline

08-Jun-2026, 8:00 pm

Opening Date

08-Jun-2026, 8:30 pm

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for high mast lighting tender in Begusarai Bihar 2026

Bidders must meet local eligibility, provide GST, PAN, Adhaar, cancelled cheque, and ISO/CE certifications. Submit OEM authorizations if applicable, and demonstrate prior LED high mast deployments. Ensure on-site installation per Govt guidelines and include installation charges. Final bid requires technical and financial bids per department rules.

What documents are required for Panchayati Raj lighting tender in Bihar

Required documents include GST certificate, PAN, Adhaar, cancelled cheque, local agency proof, and ISO 9001:2015 plus CE certificates. Also provide experience certificates for similar projects, financial statements, and OEM authorizations where necessary. No new documents allowed during clarification per policy.

What are the technical specifications for LED flood light towers in this tender

Specifications include octagonal pole height, pole sheet thickness, high tensile steel grades, base plate dimensions (width, thickness, length), wind load in m/s, cable size in sq mm, and LED wattage rating. Compliance with IS/IEC CE standards is required; exact lumen output and wattage to be confirmed in BOQ.

What is the allowable quantity variation for this procurement

The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery time scales adjust proportionally, with a minimum added period of 30 days; extension rules apply as described in the option clause.

When will installation and testing be performed for the Bihar tender

Installation, testing and demonstration must follow State/Central Government rules. On-site warranty is required, and vendors must perform within the delivery window defined in the contract. Clarifications are limited to historical documents; no new documents post submission.

What certifications are required for bidder eligibility in this Bihar tender

Bidder must possess ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO/IEC 27001:2022, ISO 50001:2018, CE certificate; OEM authorizations may be required for specific luminaires and poles; ensure all technical parameters meet bid specifications exactly.

What is the scope of warranty and post-installation support

On-site warranty terms are expected to be defined in the final contract. Vendors should provide ongoing maintenance/AMC coverage as per Govt norms; ensure spare parts availability and service response timelines are specified in the bid documents.

How to verify compliance with wind load and material specifications

Verify wind load rating in m/s, pole height, base plate dimensions and steel grade as specified in the tender. Cross-check with IS/IEC standards and supplier datasheets; mismatches lead to bid rejection. Ensure testing reports are provided during submission.

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