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Nagar Panchayat Sahatwar Ballia Sanitary Napkins Vending Machines Tender Ballia Uttar Pradesh IS 550? Not specified 2026

Bid Publish Date

11-Jun-2026, 8:28 pm

Bid End Date

22-Jun-2026, 9:00 pm

EMD

₹23,000

Location

BALLIA , UTTAR PRADESH
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Progress

Issue11-Jun-2026, 8:28 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

SANITARY NAPKIN BASE EXCHANGE EQUIPMENT

Tender Overview

Organization: Nagar Panchayat Sahatwar Ballia, under the Uttar Pradesh Urban Development Department, inviting bids for Sanitary Napkins Vending Machines to serve Ballia, Uttar Pradesh (PIN 221701). EMD: ₹23,000. Bidders must meet Govt procurement norms, with an option to increase/decrease quantity by up to 25%; delivery timing aligns with order variations, minimum 30 days added if extended. The tender emphasizes use of approved drawings; final fabrication to follow Detailed Design Drawings approved within 5 days of award. The scope targets accessible, multi-coin vending machines with free loading and durable outer bodies.

Technical Specifications & Requirements

  • Type of machine and operating features specified under general category; requirement for Multiple coins accepted and Number of selection options.
  • Accessibility for free vending utility service and loading type; Maximum storage capacity (Nos) to be defined by bidder.
  • Outer body material; Built-in charger; Mode of function and Operating power source; Battery backup time (hrs) anticipated.
  • Dimensions: thickness of SS/MS sheet (mm) and FRP/Plastic sheet (mm).
  • Ensure compliance with general functional features and dimension metrics; connect to 3-year Govt supply baseline for prior experience.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity by up to 25% during/order and extended periods with pro-rated delivery; no LD for buyer-approved drawing delays.
  • Design Validation: Must submit Detailed Design Drawings within 5 days of award; approvals or modification lists provided within 5 days; delivery re-fixed if buyer delays approvals.
  • Financial Standing: Bidder must declare no liquidation/bankruptcy; submit undertaking.
  • Market Life: Offered product must have at least 1 year residual market life; not end-of-life by OEM.
  • GST: Tax as applicable; pass-through at actuals or capped by quoted GST.
  • Experience: At least 3 years manufacturing/supply to Central/State Govt bodies; provide copies of contracts.
  • End User Certainty: Ensure products are not obsolete at bidding time.

Key Specifications

    • Product category: Sanitary Napkins Vending Machines
    • EMD: ₹23,000
    • Experience: minimum 3 years with Govt organizations
    • Quantity flexibility: up to 25% during contract
    • Detailed Design Drawings: approval within 5 days of award
    • GST: as applicable (not guaranteed by Buyer)
    • Loading/Power features: multi-coin, free loading, built-in charger, battery backup
    • Materials: outer body must specify SS/MS or FRP/plastic sheet thickness

Terms & Conditions

  • Option to modify quantity by up to 25% with pro-rated delivery

  • Requirement to submit and get approval for Detailed Design Drawings within 5 days

  • 3 years Govt/Govt-auxiliary supply experience; non-liquidity declaration

Important Clauses

Payment Terms

GST as applicable; payment based on actuals or quoted GST; no explicit advance terms provided

Delivery Schedule

Delivery period adjusted via option clause; base delivery time not specified; additional time formula provided

Penalties/Liquidated Damages

Not explicitly stated; LD terms to be inferred from standard govt procurement norms or as per contract

Bidder Eligibility

  • 3+ years of regular manufacturing/supply to Govt bodies

  • Not in liquidation or bankruptcy; provide undertaking

  • Offered products must have at least 1 year residual life; not end-of-life

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Sanitary Napkins Vending Machines (Q3)

Authority Records

URBAN DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9457259.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL Type of machine Automatic, Semi-automatic, Manual
GENERAL Operating features Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending
GENERAL Multiple coins accepted Yes, No
GENERAL Number of selection options 1, 2, 3, 4, 5
GENERAL Accessibility for free vending utility service Pre-set Password, Biometrics, Token, NA
GENERAL Type of loading Spiral, Spiral less
GENERAL Maximum Storage Capacity (Nos)(Nos) 10-25, 25-50, 50-75, 75-100, 100-125, 125-150
FUNCTIONAL FEATURES Material of the outer body Stainless Steel(SS), Mild Steel(MS), FRP/Plastic
FUNCTIONAL FEATURES Built-in charger Yes, No
FUNCTIONAL FEATURES Mode of function Stand alone, Server based
FUNCTIONAL FEATURES Operating Power source Electronic, Solar powered, Electronic and Solar powered, NA
FUNCTIONAL FEATURES Battery Backup time (hrs) 1-5, 6-10, 11-15, 16-20, 20-24, NA
DIMENSIONS Thickness of SS/MS sheet (mm) 0.8, 0.9, 1.0, 1.1, 1.2, NA
DIMENSIONS Thickness of FRP/Plastic sheet (mm) 1-2, 2-4, 5 and above, NA

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for sanitary napkin vending tender in Ballia Uttar Pradesh 2026

Bidders must meet 3-year govt supply experience, provide GST, PAN, and EMD of ₹23,000. Submit Detailed Design Drawings within 5 days of award; ensure product has at least 1 year residual life. Include OEM authorizations and contractual copies with bids. Follow quantity option of 25% and delivery terms as specified.

What documents are required for Ballia vending machine procurement

Prepare GST registration certificate, PAN, experience certificates of govt projects for sanitary vending, financial statements, EMD receipt of ₹23,000, technical bid, OEM authorization, and contract copies showing prior govt work; ensure designs are approved within 5 days of award.

What are the technical standards for sanitary napkin vending machines

Machines must support multiple coins, have a built-in charger, battery backup, and an outer body of specified material. Loading type and dimensions include SS/MS or FRP/plastic sheets; ensure 1+ year service life and non-obsolescence as per OEM life.

When is delivery required for the Ballia vending machine tender

Delivery timelines start from the last date of the original delivery order; option clause allows up to 25% quantity change; extended time calculated as (increased quantity/ original quantity) × original delivery period, minimum 30 days.

What is the EMD amount for this Ballia procurement

The EMD or security deposit required is ₹23,000. Ensure payment method aligns with tender rules (DD/online as applicable). Include EMD submission with the bid package to participate in this Ballia UP procurement.

What experience is required to bid for the Ballia vending project

Bidder or OEM must have supplied similar products to Central/State Govt bodies for at least 3 years prior to bid opening; provide copies of relevant contracts showing annual quantities in each year.

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