Indian Army Department Of Military Affairs Bedding and Kitchen Equipment Tender 2026 - ISI/ISO-Inspired Specs and 25% Quantity Variation
Indian Army
RI BHOI, MEGHALAYA
Posted:
2 January 2026
Closed:
12 January 2026
GEM
GEM
Prasar Bharati NLE Rooms Relocation Tender Ground Floor Shifting 2026
Bid Publish Date
31-Jan-2026, 12:15 am
Bid End Date
21-Feb-2026, 6:00 pm
Location
Progress
Issue31-Jan-2026, 12:15 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Option Clause allows ±25% quantity variation during/after contract at contracted rates
- • Delivery period adjustments based on original vs extended delivery periods with minimum 30 days
- • Mandatory turnover and financial standing verification using audited balance sheets or CA certificate
- • 1+ year residual market life requirement; no end-of-life products
- • Dedicated toll-free service support and explicit escalation matrix required
- • Scope includes Supply, Installation, Testing and Commissioning (S+I+C)
- • GST handling: bidder responsible; reimbursement at actuals or quoted rate (whichever lower)
- • No BOQ items provided; procurement relates to relocation of NLE Rooms 4 & 5 in broadcasting complex
Tender Overview
The opportunity is issued by the Prasar Bharati Broadcasting Corporation of India under the Ministry of Information and Broadcasting for relocating existing NLE Rooms 4 and 5 to the ground floor. The procurement scope includes Supply, Installation, Testing and Commissioning of required works. The tender includes an option clause allowing quantity variation up to 25% during and after contract formation, with delivery timelines adjusted accordingly. Bidders must satisfy turnover and financial standing criteria and provide dedicated service support details. Location context centers on government broadcasting infrastructure upgrades, with emphasis on non-obsolescence of supplied items and long-term OEM support.
Technical Specifications & Requirements
- Scope: Supply, Installation, Testing and Commissioning of relocation works for NLE Rooms 4 and 5 to ground floor.
- Key terms: Option to increase/decrease quantity up to 25% at contract rates; delivery extension rules based on extended/original delivery periods; minimum 30 days extension, or equal to original delivery period if less than 30 days.
- Financials: Minimum average annual turnover requirement over last 3 years; audited balance sheets or CA certificate to be uploaded; GST handling to be clarified by bidder.
- Serviceability: Dedicated toll-free service support; escalation matrix for service support; OEM/ bidder must have ongoing support capabilities.
- Scope of supply: Price to include all cost components for supply + installation + testing + commissioning.
- Compliance: Bidders must ensure products are not obsolete and have at least 1 year residual market life; GST will be applied per rates (actuals or quoted rate, whichever is lower).
Terms, Conditions & Eligibility
- EMD/ Security: Not explicitly specified; bidders must adhere to standard bid security practices.
- Financial eligibility: Minimum turnover criteria as per bid document; provide audited financials or CA certificate indicating turnover.
- Compliance: Ensure products are not end-of-life; maintain support contact details and escalation matrix.
- Delivery: Delivery timelines governed by option clause; take into account last delivery order date and extended period rules.
- Documentation: GST details, PAN, company turnover certificates, and service support documentation to be provided.
- Warranty/Support: Dedicated support line and escalation procedures to be provided by bidder or OEM.
Key Specifications
-
Product/Service: Relocation of NLE Rooms 4 & 5 to ground floor including associated supply, installation, testing & commissioning
-
Quantity/Scope: Not specified in BOQ; contract allows +/-25% quantity variation
-
Standards/Compliance: Not explicitly specified in tender data; ensure non-obsolete status and ongoing OEM support
-
Warranty/Support: Required dedicated service support with escalation matrix
-
Delivery: Extended delivery period rules apply; minimum 30 days extension if needed
-
Financial: Minimum average turnover as per bid; audited statements or CA certificate
Terms & Conditions
-
Option clause permits ±25% quantity variation at contract rates during and within currency of contract
-
Delivery periods adjusted per original/extended delivery calculations with 30-day minimum
-
Bidder must demonstrate financial stability via turnover and provide GST compliance details
Important Clauses
Payment Terms
GST handling as per actuals or applicable rates; reimbursement policy to be clarified; no explicit payment schedule provided
Delivery Schedule
Delivery timeline tied to last date of original delivery order; extended delivery period follows option clause calculations
Penalties/Liquidated Damages
Not explicitly detailed in provided terms; standard bid terms likely apply for delays
Bidder Eligibility
-
Demonstrated turnover: minimum average annual turnover over last 3 years as per bid document
-
No liquidation, bankruptcy, or court receivership; must upload undated undertaking
-
Products must not be end-of-life within the next 1 year; OEM support available
Documents 3
GeM-Bidding-8908615.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited financial statements / CA certificate showing turnover for last 3 years
4
Experience certificates showing similar relocation/installation projects
5
OEM authorizations or authorized distributor certificates
6
Technical bid documents and compliance statements
7
Proof of dedicated service support (toll-free number, escalation matrix)
8
Any prior performance or completion certificates related to government procurements
Frequently Asked Questions
Key insights about TRIPURA tender market
How to bid for Prasar Bharati relocation tender in 2026?
Bidders should submit GST, PAN, turnover proofs, and experience certificates; provide OEM authorizations if applicable. Ensure non-obsolescence and availability of 1 year residual life. Include dedicated service support details and escalation matrix; comply with option clause for quantity variation and delivery timelines.
What documents are required for the Prasar Bharati relocation bid?
Submit GST certificate, PAN, audited financials or CA turnover certificate for last 3 years, experience certificates for similar relocation projects, OEM authorizations, technical bid, and service support details with toll-free number and escalation matrix.
What are the delivery timeline rules for quantity variation?
Delivery periods begin from the last date of the original delivery order. If quantity increases up to 25%, extended time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
What standards or life-span requirements apply to bidders?
Bidders must ensure products have at least 1 year residual market life and are not end-of-life by the OEM. Non-obsolescence certification or declaration may be required, along with OEM support commitments.
What is the scope of supply for this tender?
Scope includes Supply, Installation, Testing and Commissioning of relocation works for NLE Rooms 4 and 5 to the ground floor, with all costs included in the bid price.
What are the payment and GST arrangements for this bid?
GST will be reimbursed per actuals or at the quoted rate, whichever is lower. Bidder must handle GST implications; no explicit payment schedule is provided in the terms.
What is required to prove financial stability for eligibility?
Provide certified audited balance sheets or CA certificate showing turnover for the last 3 years; if the company is under 3 years old, use completed years turnover post-incorporation for assessment.
What organization is issuing this relocation tender for NLE rooms?
The tender is issued by Prasar Bharati Broadcasting Corporation of India, under the Ministry of Information and Broadcasting, for relocating NLE Rooms 4 and 5 within the government broadcasting infrastructure.
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Documents 3
GeM-Bidding-8908615.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS