Indian Army Pathankot Gear Box and Related Spare Parts Tender 2026 - IS 550/ISI Standards Compliance

Tender Overview

The Indian Army, Department of Military Affairs, Pathankot, Punjab (PIN 143534) invites bids for a broad category of mechanical spares including Gear Box Oil Seal, Oil Seal, Gear Box Repair Kit, Gear Clutch, Pipe, Front Hub Spindle, Chain Secondary, Carbonator, Clutch Plate, Clutch Pressure Plate, Fuel Tank Cap, Gasket, Accelerator Cable, Side Box, Center Stand Assembly, Sprocket Camp Chain Guide 25T, Shoe Comp Brake, Speedometer Assembly, and Ring. The BOQ indicates 19 total items but provides no explicit quantitative specs. An optional 25% quantity expansion is allowed at contract rates, with delivery timing calculated from the last delivery order date and minimum 30 days of additional time. GST considerations are on bidders’ scope, with actuals subject to applicable rates. A two-sample advance approval process is required post-award, with 5 days for initial approval or modification listing. Bid submission requires vendor code and supporting documents including PAN, GSTIN, cancelledCheque, and EFT mandate.

This procurement emphasizes market life and avoidance of obsolescence, requiring bidders to ensure supply aligns with contract specifications and OEM status. The wide-spread spares scope and sample-led approval route are differentiators in this tender.

Technical Specifications & Requirements

• 19 item categories in the BOQ (gear, seal, clutches, pipes, brackets, and related assemblies) with no explicit numerical performance or dimensional specs in the data provided.
• Mandatory advance sample submission: 2 samples within 5 days of contract award; approved or modification list provided within 5 days; bulk supply to follow the approved sample framework.
• Option clause permits up to 25% quantity variation during contract; delivery period adjusts proportionally with a minimum 30 days extension; original delivery period governs if extension exceeds 30 days.
• GST treatment rests with bidder; no responsibility assigned by the buyer for GST calculation; quoted GST % is capped to applicable rates.
• Eligibility requires non-obsolete supplies; products must have at least 1 year residual market life unless stated otherwise by OEM.
• Documents for bid submission include PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents are mandatory.
• No explicit EMD or estimated value disclosed in the data, but bid readiness hinges on receiving supplier documents and OEM alignment.

Terms & Eligibility

• Right to modify quantity up to 25% at bid and during currency; adjustments based on proportional delivery time and minimum 30 days buffer.
• Bidder must manage GST per applicable laws; GST reimbursement follows actuals or lower quoted rate.
• Products should not be end-of-life per OEM; minimum 1-year residual market life required.
• Financial health: bidders must declare no liquidation or bankruptcy; provide undertaking.
• Required submissions: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents.
• Advance sample approval required within 5 days of award; non-conformity may trigger modification or fresh samples; delay in buyer approval may extend delivery without LD.