All in One PC (V2)
South East Central Railway
BILASPUR, CHHATTISGARH
Posted:
18 November 2025
Closed:
2 December 2025
GEM
GEM
Controller General Of Defence Accounts All in One PC (V2) Tender 2025 – 6750000 Estimated Value, EMD 200000
Bid Publish Date
26-Dec-2025, 10:32 pm
Bid End Date
12-Jan-2026, 9:00 am
EMD
₹2,00,000
Value
₹67,50,000
Latest Corrigendum Available
Progress
Issue26-Dec-2025, 10:32 pm
Corrigendum08-Jan-2026
AwardPending
Quantity
59
Bid Type
Two Packet Bid
Key Highlights
- • Supplier must be able to accommodate ±25% quantity variation under option clause
- • All in One PC (V2) with factory preloaded OS and certification
- • EMD amount ₹200,000; estimated contract value ₹6,750,000
- • No BOQ items listed; single-product family implies uniform specification
- • Delivery timelines calculated from last delivery order; extended timelines via formula
- • OEM authorization and OS licensing compliance required for bid
Tender Overview
The procurement entity is the Controller General Of Defence Accounts for an All in One PC (V2) under the Defence sector. Estimated value: ₹6,750,000 with an EMD of ₹2,00,000. The BOQ shows zero line items, indicating a single product family rather than multiple SKUs. Geographic location is not explicitly stated, but this falls under government procurement norms in India. The tender emphasizes factory preloaded OS and standards compliance, with a focus on core PC specifications such as RAM, storage, and display capabilities. The unique clause allows quantity adjustments up to ±25% during contract execution, with delivery timelines tied to the last delivery order. This creates a configurable procurement envelope and requires bidders to plan scalable supply and logistics.
Technical Specifications & Requirements
- Product category: All in One PC (V2)
- Key components to confirm: Processor Number, RAM Type and RAM Size (GB), Storage Type and Storage Capacity (GB), Display Size (inches), Number of Ports, Mouse/Keyboard Connectivity, and Display/Stand configuration
- Operating system must be preloaded with certification; verify OEM licensing terms
- Input devices connectivity and ergonomic stand requirements
- Provide details on factory preloaded software compliance and warranty
- Delivery terms aligned with the option clause; be prepared for volume fluctuations
Terms, Conditions & Eligibility
- EMD: ₹200,000; clause allows quantity variation up to ±25% and extended delivery time calculations
- Delivery schedule: as per contract; initial delivery period may be supplemented by option clause
- Documentation: ensure GST, PAN, experience/certificates, and OEM authorizations
- Payment terms: as per standard government procurement; confirm negotiated terms with CGDA
- Warranty/AMC: confirm standard warranty period and post-sales support
- Eligibility: demonstrate capability to supply All in One PCs meeting OS and certification standards, with OEM authorization if required
Key Specifications
-
Product: All in One PC (V2)
-
RAM: specify RAM Type and RAM Size (GB)
-
Storage: Type and Capacity (GB)
-
Display: Diagonal size (inches)
-
Ports: Number of ports
-
Input devices: Mouse/Keyboard connectivity
-
Display stand: integrated stand specifications
-
Operating System: factory preloaded with certification
Terms & Conditions
-
Quantity variation up to ±25% with extended delivery time formula
-
EMD ₹200,000; delivery terms aligned to last order date
-
Preloaded OS and required certifications with OEM authorization
Important Clauses
Payment Terms
Government procurement terms; confirm milestone payments against delivery and acceptance; follow CGDA policy
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time computed as (increased quantity/ original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
LD terms to be confirmed; ensure penalties align with contract delivery failures
Bidder Eligibility
-
Proven track record supplying government-grade all-in-one PCs
-
Adequate financial capacity to support ₹6.75 million contract
-
OEM authorization for OS preloading and hardware certifications
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar all-in-one PC supply
4
Financial statements showing turnover
5
EMD deposit proof
6
Technical bid documentation confirming OS preloading and certifications
7
OEM authorization letter (if applicable)
Corrigendum Updates
2 Updates
#1
08-Jan-2026 Update
Extended Deadline
12-Jan-2026, 9:00 am
Opening Date
12-Jan-2026, 9:30 am
#2
07-Jan-2026 Update
Extended Deadline
10-Jan-2026, 9:00 am
Opening Date
10-Jan-2026, 9:30 am
Frequently Asked Questions
How to bid for All in One PC tender in Defence Accounts 2025?
Bidders should prepare GST, PAN, experience certificates, financials, and EMD ₹2 Lakh. Ensure OEM authorization if required and confirm OS preloads with required certifications. Follow option clause for quantity variation and supply schedule; submit technical and financial bids per CGDA guidelines with delivery terms specified.
What documents are required for CGDA PC tender submission 2025?
Submit GST, PAN, company financial statements, experience certificates for similar PC supply, EMD ₹2 Lakh, technical bid detailing OS preloading and certifications, OEM authorization if applicable, and any warranty/AMC terms. Ensure factory preloaded OS certification is documented.
What standards or certifications are required for the PC tender?
The OS must be factory preloaded with certification; verify OEM certification, hardware compliance standards, and any ISI/IS standards specified by the CGDA. Include documentation showing conformity with these standards in the technical bid.
What is the minimum delivery timeline and option clause details?
Delivery period begins from the last date of the original delivery order. Option clause allows ±25% quantity adjustment; extra time calculated as (additional quantity/original quantity) × original period, minimum 30 days.
What is the EMD amount for this CGDA procurement?
The EMD for this All in One PC tender is ₹200,000. Submit via the prescribed method (online or DD) with bid submission; ensure validity for the bid period and any extensions per the option clause.
What payment terms are expected for CGDA PC supply contracts?
Payment terms follow government procurement norms; verify milestone payments on delivery/acceptance. Ensure acceptance criteria are defined and confirm any advance or post-delivery payment schedule in the bid submission.
How to verify OEM authorization for this PC tender 2025?
Check OEM authorization letters for hardware and OS preloading; ensure the bidder has rights to supply and preinstall the specified OS with proper licensing. Attach OEM authorization to the technical bid and confirm licensing terms in the offer.
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Historical Analysis
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Documents 4
GeM-Bidding-8724432.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS