Indian Army Mirror Lights and Related Items Tender Coimbatore Tamil Nadu 2026 - Basic Bid Terms and 25% Quantity Option

Tender Overview

The Indian Army, Department of Military Affairs, invites bids from qualified suppliers for a diverse category of items including Mirror Lights, small mirror lights, Focus Lights, Wall Hanging Bulbs, Vinyl printing with lamination, Bar boards with stands, Institute Boards, and dinnerware such as Corelle Plates and Quarter Plates, to be supplied at COIMBATORE, Tamil Nadu 641001. The tender covers a 9-item catalog with an estimated procurement quantity and a base contract framework allowing the Purchaser to adjust orders by up to 25% of the bid quantity, at contracted rates, across the contract lifecycle. The terms include GST considerations and anti-obsolescence commitments tied to the OEM lifecycle, with mandatory security and NDAs. Unique elements include a Malicious Code Certificate requirement and a Bidder NDA, ensuring product integrity and confidentiality. This opportunity targets suppliers with experience in government procurement and ability to meet varied product specifications under a single contract.

Technical Specifications & Requirements

• Category scope includes: Mirror Lights, Small Mirror Lights, Focus Lights, Wall Hanging Bulbs, Vinyl printing with lamination, Bar boards with stand, Institute Board, Corelle Plate, Quarter Plate.
• No explicit technical specifications provided in the data; bidders should prepare to align with standard government procurement expectations, ensure non-obsolescence (minimum 2 years residual life), and meet OEM lifecycle compatibility.
• Mandatory compliance items: Malicious Code Certificate and Non-Disclosure Declaration; PAN, GSTIN, cancelled cheque, and EFT mandate copies are required for vendor code creation. The bid must address GST applicability and alignment with applicable GST rates.
• The BOQ lists 9 total items; detailed unit quantities are not disclosed, suggesting a need for precise itemization in the bid response and potential quantity variation per option clause. Bidder should anticipate delivery and installation considerations per item scope and government delivery norms.

Terms, Conditions & Eligibility

• EMD details not provided; bidders must infer from standard government practice and submit as per tender risk assessment and vendor registration requirements.
• GST applicability to be determined by bidder; reimbursement to follow actual or lower of quoted rate.
• Bid must include PAN, GSTIN, cancelled cheque, and EFT mandate (bank-certified).
• Mandatory certifications: Malicious Code Certificate and Non-Disclosure Declaration on bidder letterhead.
• Obsolescence clause: products must have at least 2 years residual market life and should not be marked end-of-life by OEM before the period.
• Delivery terms include a flexible quantity option up to 25% during contract execution. Delivery period adjustments are calculated using the specified formula, with a minimum of 30 days.
• Section reminds bidders to comply with all general and buyer-specific terms; non-compliance may lead to disqualification or contract termination.