X ray baggage inspection system as per MHA QR (V3)
Indian Air Force
ALLAHABAD, UTTAR PRADESH
Posted:
20 May 2026
Closed:
10 June 2026
GEM
GEM
Prisons Administration Uttar Pradesh X-ray Baggage Inspection System Tender Lucknow UP - MHA QR V3 Compliance 2026
Bid Publish Date
11-Jul-2026, 4:55 pm
Bid End Date
21-Jul-2026, 5:00 pm
EMD
₹48,000
Location
Progress
Issue11-Jul-2026, 4:55 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The procurement is led by the Prisons Administration And Reforms Department, Uttar Pradesh, for an X-ray baggage inspection system aligned with MHA QR (V3) standards. The location is Lucknow, Uttar Pradesh and the estimated value is not disclosed. The bid covers supply, installation, testing and commissioning, with the objective of enabling secure baggage screening at a district jail in Uttar Pradesh. A key differentiator is the explicit requirement for a compliant, turn-key solution including post-installation service support and a flexible delivery window tied to contract quantities.
Technical Specifications & Requirements
- System Size, Minimum Tunnel Width, and Minimum Tunnel Height to accommodate standard luggage and baggage throughput
- Minimum Conveyor Capacity (in kg) and Minimum Throughput Count (bags per hour)
- Minimum Thickness of Steel Penetration for the scanner housing
- Conformity to technical requirements and compliance with MHA QR (V3) where specified
- Delivery destination: District Jail, Mahoba, Uttar Pradesh, with on-site deployment and integration suitable for prison security environments
- Scope includes Supply, Installation, Testing and Commissioning; service center presence within the state is required for carry-in warranty or establishment within 30 days if not existing at bid stage
- EMD: ₹48,000 via DD or fixed deposit receipt; payment terms to be clarified in bid documents
Terms, Conditions & Eligibility
- Optional quantity variation up to 25% of bid quantity during contract and extended period with proportional delivery time adjustments (minimum 30 days)
- Service support: dedicated/toll-free number and escalation matrix; functional service center in the consignee state or establishment within 30 days of award
- EMD submission options include DD in favor of DG PRISONS, Lucknow or FDR pledged to DG PRISONS, Lucknow
- Delivery, testing, commissioning and associated documentation are part of the bid scope; payment contingent on documentary evidence of service center availability
- Destination: District Jail, Mahoba, Uttar Pradesh; all terms to be confirmed in ATC and tender documents
Key Specifications
-
- System Size and Minimum Tunnel Width/Height as per MHA QR V3 alignment
-
- Minimum Conveyor Capacity (kg) and Minimum Throughput (bags/hour)
-
- Minimum Thickness of Steel Penetration for scanner framework
-
- Conformity to listed technical requirements and MHA QR V3 compatibility
-
- Supply, Installation, Testing and Commissioning scope with integration at District Jail, Mahoba
-
- EMD: ₹48,000 via DD or Fixed Deposit Receipt
-
- Service Centre Requirement: presence in UP or establishment within 30 days of award
Terms & Conditions
-
Delivery quantity flexibility up to 25% with proportional time adjustments
-
Carry-in/onsite service centre requirements and escalation matrix
-
EMD submission options include DD or FDR; payment after evidence of service centre
Important Clauses
Payment Terms
EMD ₹48,000; payment on delivery milestones post-commissioning and service evidence
Delivery Schedule
Delivery period linked to original and extended orders with minimum 30 days; option to increase quantity by 25%
Penalties/Liquidated Damages
LD provisions are to be detailed in ATC; applicable to delayed installation and commissioning
Bidder Eligibility
-
Functional service centre presence or planned establishment in Uttar Pradesh within 30 days of award
-
Experience in supplying or installing X-ray baggage inspection systems (similar security equipment)
-
Financial capability to support supply, installation and commissioning with compliant EMD
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
X ray baggage inspection system as per MHA QR (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pankaj Kumar Pathak | 226006,Headquarter, Prisons Administration and Reform Services, Uttar Pradesh, Karagar Bhawan, Old Jail Road, Lucknow. | Lucknow | Uttar Pradesh | 226006 | 1 | 30 | - |
Authority Records
PRISONS ADMINISTRATION AND REFORMS DEPARTMENT
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GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9587397.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| CONFORMITY | Conformity to technical requirements | As per QR/specification for ' X-RAY BAGGAGE INSPECTION SYSTEM', approved by MHA vide letter No. F/No. W-42011(494)/QRs/CISF/ Tech/2008/MHA - Prov-I-1422 Dated 08th September, 2016. (Copy of QRs / TDs uploaded in GeM portal) |
| TECHNICAL SPECIFICATIONS | System Size | Small Size |
| TECHNICAL SPECIFICATIONS | Minimum Tunnel Width | 60 cm (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Tunnel Height | 40 cm (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Conveyor Capacity (in kg) | 160 kg (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Throughput Count (Bags per hour) | 200 |
| TECHNICAL SPECIFICATIONS | Minimum Thickness of Steel Penetration | 35 mm |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar X-ray baggage inspection systems
4
Financial statements or turnover documentation
5
EMD submission: DD or FDR as specified (₹48,000)
6
Technical compliance certificates or OEM authorizations (if applicable)
7
Proof of functional/established Service Centre in Uttar Pradesh or plan to establish within 30 days
8
bidder's escalation matrix and dedicated service contact details
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the X-ray baggage tender in Lucknow UP 2026?
Bidders must submit GST, PAN, experience certificates for security scanners, financial statements, and EMD ₹48,000 via a DD or FDR to DG PRISONS, Lucknow. Include OEM authorizations if applicable and evidence of a UP service center or a clear plan to establish within 30 days of award.
What documents are required for UP Prisons X-ray system tender?
Required documents include GST certificate, PAN, experience proofs of similar projects, financial statements, EMD submission (DD or FDR), and technical compliance certificates or OEM authorizations. Also provide service center details in Uttar Pradesh or establishment plan within 30 days.
What are the key technical specifications for the X-ray system?
System must meet MHA QR V3 compatibility, with defined system size, minimum tunnel width and height, conveyor capacity, and throughput in bags/hour, plus minimum steel penetration thickness. Conformity and installation at District Jail, Mahoba are mandatory.
When is the delivery window and quantity variation allowed?
Quantity may increase up to 25% during contract and extended period with delivery time adjusted by the formula, minimum 30 days for extra time; original delivery period governs if shorter.
What are the EMD submission options for this tender?
Submit EMD ₹48,000 via Account Payee Demand Draft in favor of DG PRISONS, Lucknow, or via Fixed Deposit Receipt pledged to DG PRISONS, Lucknow with bank certification of withdrawal conditions.
What ongoing service requirements are mandated for this project?
Bidder must provide a dedicated toll-free service line and escalation matrix; established or planned service centers in UP; delivery includes installation, testing and commissioning with post-installation support as per ATC.
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Documents 5
GeM-Bidding-9587397.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS