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Rourkela Steel Plant Crushed Stone Ballast Tender 40-60MM Odisha 2026

Bid Publish Date

10-Jan-2026, 5:53 pm

Bid End Date

31-Jan-2026, 1:00 pm

Location

SUNDARGARH , ODISHA

Progress

Issue10-Jan-2026, 5:53 pm
AwardPending
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Quantity

3000

Bid Type

Two Packet Bid

Key Highlights

  • • Material type: machine crushed ballast 40-60MM, clean/angular/durable
  • • On-site trapezoidal stacking inside RSP premises; Engg-in-Charge to identify location
  • • Volume measurement: cubic meters, without deducting voids; joint verification
  • • 25% quantity option during/after contract at contracted rates; minimum 30 days extension
  • • GST handling: bidder liable for GST; GST invoice and payment confirmation required
  • • Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Inspection regime: joint Dept. representative with Manager (Inspection); rejection incurs no payment
  • • No BOQ items; emphasis on delivery, conformity, and stacking within RSP premises

Tender Overview

Organization: Rourkela Steel Plant (SAIL) under the Steel Authority of India Limited, located in SUNDERGARH, ODISHA - 769001. Tender for M/C CRUSHED STONE BALLAST, SIZE 40-60MM (machine crushed) to be stacked in a trapezoidal shape inside RSP premises. Estimated value and EMD not disclosed in the data. Scope includes delivery, on-site stacking verified by Engineering-in-Charge, and adherence to angular, hard, durable ballast standards. Unique aspect: on-site inspection and joint volumetric measurement without void deduction. Unique clause: option to increase quantity by up to 25% during/after contract at contracted rates.

Technical Specifications & Requirements

  • Material: Machine crushed ballast sized 40-60MM; must be clean, angular, hard and durable.
  • Placement: Stack material in trapezoidal shape at site inside RSP premises; identified by Engg-in-Charge.
  • Measurement: Volume measured jointly by Engg-in-Charge and authorized agency rep in cubic meters without deducting voids.
  • Inspection: Joint inspection by departmental representative with Manager (Inspection) at site after receipt; non-conforming material rejected; no payment for rejected stock.
  • Quality control: Rejected material results in no payment; conformity mandatory for release.
  • Delivery/Compliance: Supplier to comply with the above; delivery period governed by option clause and original delivery period.
  • GST & Invoicing: GST payable by bidder; GST invoice and portal screenshots must be uploaded per GeM processes; invoice in consignees name with consignee GSTIN.
  • Documents for Vendor Code: PAN, GSTIN, cancelled cheque, EFT mandate (certified by bank).
  • Other: Inspection and acceptance to be conducted at site; no payment for non-conforming stock.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity; additional time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.
  • GST: Bidder to assess GST; reimbursement per actuals or applicable rates (whichever is lower) up to quoted GST percentage.
  • GST Invoice: Must upload GST invoice copy and GST portal payment confirmation in GeM.
  • Invoicing: Invoice must be in the name of the consignee with their GSTIN.
  • Vendor Code Docs: Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid.
  • Inspection: Joint site inspection by department and inspection manager; non-conforming stock rejected; no payment for rejected material.
  • BOQ: No BOQ items available; summary scope focuses on material quality and on-site stacking within RSP premises.

Key Specifications

  • Product/service: machine crushed ballast 40-60MM

  • Quantity/scale: not disclosed; 25% quantity option at contract rates

  • Estimated value: not disclosed

  • Experience: not specified

  • Quality/compliance: clean, angular, hard, durable ballast; on-site trapezoidal stacking

  • Standards: not specified; must meet site acceptance criteria

  • Delivery/installation: within period defined by option clause; on-site stacking

  • Warranty/after-sales: not specified

Terms & Conditions

  • Option clause allows +/-25% quantity with extended delivery period minimum 30 days

  • GST obligations on bidder; GST invoice and payment proof required

  • On-site, joint inspection and volumetric measurement with no void deductions

  • Material rejection results in no payment; strict conformity required

Important Clauses

Payment Terms

GST handling with actuals or lower applicable rate; invoice in consignee name with consignee GSTIN; no payment for rejected material

Delivery Schedule

Delivery period adjusted per option clause; minimum 30 days extension for increased quantity; baseline delivery period defined by contract

Penalties/Liquidated Damages

Non-conforming material rejected; no payment for rejected stock; penalties implied by rejection and non-conformity

Bidder Eligibility

  • GST registered bidder with valid GSTIN

  • PAN card provided; EFT mandate in bank-certified form

  • Ability to supply machine crushed ballast 40-60MM and stack on-site per site engineer’s directions

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Required Documents

1

GSTIN certificate

2

Permanent Account Number (PAN) card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Technical bid documents showing compliance with ballast spec 40-60MM

6

OEM authorization (if applicable)

7

Experience certificates for similar ballast supply (if any)

8

Any prior inspection reports or quality affidavits

9

GST portal payment confirmation screenshot

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for ballast tender in Sundergarh Odisha 2026?

Bidders must submit GSTIN, PAN, cancelled cheque, EFT mandate, and technical ballast specification documents. Ensure on-site trapezoidal stacking compliance and joint inspection readiness. The tender allows up to 25% quantity variation; ensure pricing accounts for potential extensions and delivery timelines.

What documents are required for ballast procurement in Odisha RSP tender?

Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, and proof of ballast supply capability. Provide inspection readiness documents and any OEM authorizations if applicable. Invoices must be raised in the consignee's name with their GSTIN.

What specifications define 40-60MM ballast for this tender?

Ballast must be machine crushed, clean, angular, hard, and durable, sized 40-60MM. It must be stacked in a trapezoidal shape at the site and measured volumetrically without deducting voids, verified jointly by Engg-in-Charge and agency representative.

What is the delivery extension option for ballast supply?

The purchaser may increase quantity up to 25% and extend the delivery period. Extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days, and can extend up to the original delivery period.

What are the payment terms and GST considerations for ballast tender?

GST is reimbursable at actuals or applicable lower rate up to the quoted GST percentage. Invoices must be uploaded with GST payment confirmation; payment is contingent on conformity and inspection acceptance.

How will ballast quality be inspected at RSP site?

Inspection is joint between departmental representatives and the Manager (Inspection) at the site after receipt. Non-conforming material is rejected and no payment will be made for rejected stock; acceptance requires compliance with 40-60MM ballast standards.

What are the vendor code submission requirements for this tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid. Ensure GST invoice and payment confirmation are uploaded in GeM portal; ensure consignee name and GSTIN on invoice.

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