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Border Roads Organisation Washer, Hose & Fuel Filter Procurement Tender 2025 – BRo Def Resp Automotive Parts

Bid Publish Date

06-Jan-2026, 12:35 pm

Bid End Date

16-Jan-2026, 1:00 pm

Location

SONITPUR , ASSAM

Progress

Issue06-Jan-2026, 12:35 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

261

Categories 56

AGITATORS PRINTING SERVICES ANGLE GLUCOMETER AXLE ALTERNATOR HYDRAULIC HOSE HYDRO FLUID RING PNEUMATIC AUTOMOTIVE WIRE GASKETS AND SEALS WIRING HARNESS AIRCRAFT SLIP RING ASSEMBLIES BELLOW AIR COOLED ENGINE DESERT COOLER BACK PLATE VALVE PROCESS INDICATOR FILTER RETAINERS OFFSET PRINTING SPRAYER HYDRAULIC PART TURBINE PUMPS WIPER ARM BLADE EXHAUST SYSTEM FLUORESCENT LAMP CORDLESS KETTLE BRAKE BRAKE VALVE RUBBER GASKET HEAD LAMP HYDRAULIC SYSTEM CABLE FIRE BREATHING APPARATUS STARTER AIRCRAFT WINDSHIELD WIPERS GAS PIPELINE FILTERS BATTERY VALVE PARTS AND ACCESSORIES SOLID ROCKET MOTORS WATER COOLED ENGINE INDICATING AND RECORDING INSTRUMENTS HOSE FITTING AUTOMOTIVE CABLE NOZZLE ENGINE SOCKET HYDRAULIC SEALING RING WATER PUMP FAN PAPER AND PRINTING SERVICES BLASTING MACHINE HYDRAULIC BRAKE

Tender Overview

Border Roads Organisation invites bids for an automotive parts procurement covering a wide range of components such as WASHER items, HOSE, FUEL PRE FILTER ELEMENT, THROTTLE CABLE, WATER PUMP ASSY, and related fixtures. The BoQ lists 66 items with miscellaneous hardware like HEXAGON SCREW, NUT, CLAMPS, and wiring harness components. Estimated value is not disclosed; quantity flexibility exists under the option clause. Location details are not provided in the tender text; bidders should assume nationwide BRo deployment. A key differentiator is the OEM/Manufacturer Authorization requirement and non-disclosure commitments. The tender emphasizes supply of non-obsolete items with at least a multi-year life from the OEM. Unique clauses include a 50% quantity flexibility during contract and extended delivery time calculations. This is a government procurement by BRo under the Department of Defence.

Technical Specifications & Requirements

  • Product categories: washers, hoses, fuel hoses, fuel pre-filter elements, throttle cables, hydraulic hoses, water pump assemblies, sprinklers, filters, gaskets, clamps, screws, nuts, and wiring harnesses.
  • Delivery scope: 66 items across automotive components; no explicit performance standards in the text; bidders should rely on OEM part numbers and typical tolerance ranges.
  • Documentation expectations: OEM authorization, PAN, GSTIN, EFT mandate, NDA, and non-disclosure compliance.
  • Commercial terms: GST handling per bidder’s applicable rate; option clause allowing up to 50% quantity variation; procurement requires non-obsolescence assurances with at least 2 years residual market life.
  • Compliance: Manufacturer authorization required for authorized distributors; bid must include proper vendor code creation documents.

Terms, Conditions & Eligibility

  • Option clause: Purchaser may increase/decrease quantity up to 50% during contract; extended delivery time calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
  • Obsolescence clause: Bidders must offer products with at least 2 years residual market life; no end-of-life items from OEMs.
  • GST: Bidder to self-assess GST; reimbursement as per actuals or applicable rate, subject to the quoted GST ceiling.
  • Submission documents: PAN card, GSTIN, Cancelled cheque, EFT mandate; NDA, and Manufacturer Authorization required.
  • Authorizations: OEM/Authorised distributor authorization form/certificate mandatory with bid.
  • Liability: Supplier remains jointly and severally liable; restrictions on subcontracting and assignment require purchaser consent.

Key Specifications

  • 66 automotive item categories including washers, hoses, fuel pre-filter elements, throttle cables, water pump assemblies, spray nozzles, gaskets, seals, clamps, nuts and wiring harnesses

  • No explicit technical standards listed in tender text; bidders must rely on OEM part numbers and standard factory tolerances

  • OEM authorization required for all non-original equipment sources; authorized distributors must provide authorization details

  • Bidder to provide GSTIN, PAN and EFT mandate; GST payable as per actuals or applicable rate

  • Option quantity rights up to 50% of bid quantity; extended delivery time proportional to quantity change with minimum 30 days

Terms & Conditions

  • Option Clause allowing +/- 50% quantity change during contract

  • 2+ years residual market life requirement for offered products

  • Mandatory OEM authorization and NDA for bid submission

Important Clauses

Payment Terms

GST handling by bidder; reimbursement at actuals or applicable rate; quoted GST% subject to maximum limits

Delivery Schedule

Delivery period extends from the last date of original delivery order; extended delivery time adjustments apply per option clause

Penalties/Liquidated Damages

Not explicitly defined in provided text; standard government penalties may apply per contract terms

Bidder Eligibility

  • Must provide OEM authorization for each item category or authorized distributor certification

  • Must demonstrate non-obsolescence assurance with minimum 2 years market life

  • Must submit PAN, GSTIN and EFT Mandate; NDA and vendor code creation documents

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Bill of Quantities (BOQ) 66 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1210106,WASHER 1210106,WASHER 12 nos lpoffr.ebw 30
2 00231355,WASHER 00231355,WASHER 7 nos lpoffr.ebw 30
3 W2.12,WASHER SPRING W2.12,WASHER SPRING 10 nos lpoffr.ebw 30
4 SPY.2026.001,FUEL PRE FILTER ELEMENT SPY.2026.001,FUEL PRE FILTER ELEMENT 1 nos lpoffr.ebw 30
5 00350516A,HOSE 00350516A,HOSE 1 nos lpoffr.ebw 30
6 922552,OIL EYE PLUG 922552,OIL EYE PLUG 1 nos lpoffr.ebw 30
7 C7401931,FUEL HOSE C7401931,FUEL HOSE 1 nos lpoffr.ebw 30
8 00452300B,STOP CABLE 00452300B,STOP CABLE 1 nos lpoffr.ebw 30
9 7401781,C7401781,THROTTLE CABLE 7401781,C7401781,THROTTLE CABLE 1 nos lpoffr.ebw 30
10 C7401236,AIR CLEANER HOSE C7401236,AIR CLEANER HOSE 1 nos lpoffr.ebw 30
11 36-C-3-011,EXPANSION BELLOW 36-C-3-011,EXPANSION BELLOW 1 nos lpoffr.ebw 30
12 00272426,GASKET 00272426,GASKET 1 nos lpoffr.ebw 30
13 00214051,HEXAGON SCREW 00214051,HEXAGON SCREW 3 nos lpoffr.ebw 30
14 00353647,SAFETY NUT 00353647,SAFETY NUT 3 nos lpoffr.ebw 30
15 0608902000,U CLAMP FOR SILENCER 0608902000,U CLAMP FOR SILENCER 1 nos lpoffr.ebw 30
16 36C2011A,SCRAPPER MOUNTING PLATE - Z TYPE 36C2011A,SCRAPPER MOUNTING PLATE - Z TYPE 4 nos lpoffr.ebw 30
17 01212745,HEXAGON SCREW 01212745,HEXAGON SCREW 5 nos lpoffr.ebw 30
18 00216712,SPRING RING 00216712,SPRING RING 8 nos lpoffr.ebw 30
19 00442194,FLAT STEEL 00442194,FLAT STEEL 6 nos lpoffr.ebw 30
20 00211869,HEXAGON SCREW 00211869,HEXAGON SCREW 28 nos lpoffr.ebw 30
21 00216453,HEXAGON NUT 00216453,HEXAGON NUT 28 nos lpoffr.ebw 30
22 00460087, C83646008700,SCRAPPER RUBBER 00460087, C83646008700,SCRAPPER RUBBER 4 nos lpoffr.ebw 30
23 01409832A,SPRINKLER PIPE 01409832A,SPRINKLER PIPE 1 nos lpoffr.ebw 30
24 00225665A,ANGLE 00225665A,ANGLE 2 nos lpoffr.ebw 30
25 00225789,HOSE CLAMP 00225789,HOSE CLAMP 1 nos lpoffr.ebw 30
26 00260894,SCREW SOCKET 00260894,SCREW SOCKET 4 nos lpoffr.ebw 30
27 00107441,HOSE - 5.5MTR 00107441,HOSE - 5.5MTR 1 nos lpoffr.ebw 30
28 00274097, C83627409700,WASHER FILTER 00274097, C83627409700,WASHER FILTER 1 nos lpoffr.ebw 30
29 C7402422,WATER PUMP ASSY C7402422,WATER PUMP ASSY 1 nos lpoffr.ebw 30
30 00394297,SPRINKLE NOZZLE 00394297,SPRINKLE NOZZLE 16 nos lpoffr.ebw 30
31 W1.08,PLAIN WASHER W1.08,PLAIN WASHER 40 nos lpoffr.ebw 30
32 C836C2002000,WATER LEVEL INDICATOR HOSE C836C2002000,WATER LEVEL INDICATOR HOSE 1 nos lpoffr.ebw 30
33 00200433A,VENT CAP 00200433A,VENT CAP 2 nos lpoffr.ebw 30
34 333956,HOSE 333956,HOSE 1 nos lpoffr.ebw 30
35 PP11159,PP11159000,HYD FILTER PP11159,PP11159000,HYD FILTER 1 nos lpoffr.ebw 30
36 233327A,AIR BREATHER 233327A,AIR BREATHER 1 nos lpoffr.ebw 30
37 350486,HOSE 350486,HOSE 1 nos lpoffr.ebw 30
38 350478,HOSE 350478,HOSE 1 nos lpoffr.ebw 30
39 PP11108,PARKING BRAKE VALVE PP11108,PARKING BRAKE VALVE 1 nos lpoffr.ebw 30
40 3103100,HYDRAULIC HOSE 3103100,HYDRAULIC HOSE 1 nos lpoffr.ebw 30
41 00216143,HEXAGON NUT 00216143,HEXAGON NUT 4 nos lpoffr.ebw 30
42 01217410,HEXAGON SCREW 01217410,HEXAGON SCREW 4 nos lpoffr.ebw 30
43 C9100777,HEAD LAMP ASSY C9100777,HEAD LAMP ASSY 2 nos lpoffr.ebw 30
44 C7605225,3 CHAMBER LIGHT RH C7605225,3 CHAMBER LIGHT RH 1 nos lpoffr.ebw 30
45 C7405843,WORK LIGHT SQUARE C7405843,WORK LIGHT SQUARE 2 nos lpoffr.ebw 30
46 7602772,SINGLE HORN 7602772,SINGLE HORN 2 nos lpoffr.ebw 30
47 C9100024,MULTI FUNCTION C9100024,MULTI FUNCTION 1 nos lpoffr.ebw 30
48 C9100498,HEXAGON SOCKET HEAD CAP C9100498,HEXAGON SOCKET HEAD CAP 2 nos lpoffr.ebw 30
49 PP11048,INDICATOR LAMP RED 12 PP11048,INDICATOR LAMP RED 12 2 nos lpoffr.ebw 30
50 C819B5023000,IGNITION KEY C819B5023000,IGNITION KEY 1 nos lpoffr.ebw 30
51 C9100451,SCREW M6X15 C9100451,SCREW M6X15 4 nos lpoffr.ebw 30
52 C9100342,HEXAGON NUT 6-8 C9100342,HEXAGON NUT 6-8 4 nos lpoffr.ebw 30
53 C9100134,HEXAGON HEAD SCREW M5X15.8 C9100134,HEXAGON HEAD SCREW M5X15.8 4 nos lpoffr.ebw 30
54 C7405254,WIRING HARNESS DASHBOARD C7405254,WIRING HARNESS DASHBOARD 1 nos lpoffr.ebw 30
55 C7404502,WIRING HARNESS REAR LIGHT C7404502,WIRING HARNESS REAR LIGHT 1 nos lpoffr.ebw 30
56 C7404506,WIRING HARNESS REAR WORK LIGHT C7404506,WIRING HARNESS REAR WORK LIGHT 1 nos lpoffr.ebw 30
57 8F004731100,CABLE BINDING 8F004731100,CABLE BINDING 2 nos lpoffr.ebw 30
58 C7405253,WIRING HARNESS ENGINE BSIII C7405253,WIRING HARNESS ENGINE BSIII 1 nos lpoffr.ebw 30
59 V12.01.001.1,FAN V12.01.001.1,FAN 1 nos lpoffr.ebw 30
60 D10651930,SWITCH OIL PRESSURE D10651930,SWITCH OIL PRESSURE 1 nos lpoffr.ebw 30
61 542497,BLADE FUSE 10AMP 542497,BLADE FUSE 10AMP 10 nos lpoffr.ebw 30
62 PP11279,WIPER MOTOR PP11279,WIPER MOTOR 1 nos lpoffr.ebw 30
63 PP11882,WIPER BLADE PP11882,WIPER BLADE 1 nos lpoffr.ebw 30
64 7600932,WIPER ARM 7600932,WIPER ARM 1 nos lpoffr.ebw 30
65 V.19.43.035.0,HEAD LIGHT SWITCH V.19.43.035.0,HEAD LIGHT SWITCH 1 nos lpoffr.ebw 30
66 C7402197,CABLE STARTER TO BATTERY C7402197,CABLE STARTER TO BATTERY 1 nos lpoffr.ebw 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Non-Disclosure Declaration (bidder on letterhead)

6

Manufacturer Authorization / OEM authorization form

7

Vendor Code Creation documents as requested

8

Any other technical/commercial certificates as applicable

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for BRo washer and hose procurement in 2025?

Bidders must submit OEM authorization, PAN, GSTIN, EFT mandate, and NDA with the bid. Ensure items are not end-of-life per OEM and provide 2+ years residual market life. The option clause allows up to 50% quantity variation, with delivery time adjusted accordingly.

What documents are required for BRo automotive parts tender submission?

Submit PAN card, GSTIN, cancelled cheque, EFT mandate, NDA on bidder letterhead, and Manufacturer Authorization forms for all supplied items. Include OEM authorization for distributors and vendor code creation documents as per terms.

What is the scope of items in BRo 66 automotive components?

The scope covers washers, hoses (including fuel hoses), fuel pre-filter elements, throttle cables, water pump assemblies, gaskets, screws, nuts, clamps, wiring harnesses, and related hardware like sprinkles and indicators; no explicit performance standards in the text.

What are the delivery and quantity terms for BRo BRo tender?

The purchase may increase or decrease quantity up to 50% during contract; extended delivery time is calculated using the formula (additional/original quantity) × original delivery period, minimum 30 days.

What standards or certifications are required for BRo supplier bids?

The tender requires OEM authorization for all items; there are no specific IS/ISO codes listed in the data, but ensure part numbers are OEM-approved and not end-of-life by the manufacturers.

How is GST treated in BRo tender submissions?

GST will be reimbursed based on actuals or applicable rates, whichever is lower, and is contingent on the bidder’s declared GST percentage; bid should reflect valid GSTIN and GST compliance.

What is required for non-disclosure and vendor code creation in BRo bids?

Submit a Non-Disclosure Declaration on your letterhead and provide GSTIN, PAN, and EFT details; manufacturer authorization is essential for line items to avoid disqualification.

When can bidders expect delivery commitments under BRo terms?

Delivery periods start from the last date of the original delivery order; if option clauses extend quantities, additional time is computed, with a guaranteed minimum extension of 30 days.

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