Indian Army Security Equipment Tender Tiruvallur Tamil Nadu 2026 - Service Centre, Inspection & Sample Clauses

Tender Overview

The opportunity is issued by the Indian Army (Department of Military Affairs) for security equipment under five OrdItem categories, located in TIRUVALLUR, TAMIL NADU. The bid includes an EMD of ₹357,231 and requires bidders to demonstrate a functional State-wise service centre presence or establish one within 30 days of award. The procurement contemplates an advance sample process and inspection regimes managed by an approved agency, with pre- or post-dispatch inspection options. The BOQ lists five items, though specific quantities are not disclosed. Bidders must provide audited turnover evidence for the last three years. Unique evaluation factors include supplier readiness for on-site or carry-in warranties and strict sample approval timelines.

Technical Specifications & Requirements

• Service Centre: Must have a functional service centre in the state of each consignee's location; if absent, establish within 30 days of award. Payment contingent on documentary evidence of such centre.
• Inspection: Pre-dispatch or post-receipt inspection conducted by a nominated agency; pre-dispatch option applicable only if ATC selects it.
• Advance Sample: Submit samples within 5 days of award; buyer to approve or request modifications within 7 days; bulk supply must match approved sample; delays due to buyer may refix delivery without LD.
• Sample Cost: Samples required for testing to be provided free of cost by the contractor; any preliminary production costs borne by seller if samples rejected.
• Turnover: Bidder must show minimum average annual turnover for last 3 years as required by bid document, supported by audited statements or CA certificate.

Terms, Conditions & Eligibility

• EMD: ₹357,231 to be submitted as per tender terms.
• Turnover: Minimum average annual turnover of the last three years, as specified in the bid document, with audited balance sheets or CA certificate.
• Service Centre: Establish or demonstrate functional service centres in the state of each consignee location; on-site warranty may alter requirements.
• Delivery & Payment: Terms linked to completion of sample approval and confirmation of service capabilities; payment terms aligned with contract milestones and documentary evidence.
• Documentation: Bidders must prepare standard compliance and experience records, including CA certificates and service capability proofs, to support eligibility.