Controller General Of Defence Accounts FAN BELT V RUBBED, FUEL FILTER & RELATED SPARES Tender Jalandhar Punjab 2026
Controller General Of Defence Accounts
JALANDHAR, PUNJAB
Posted:
12 January 2026
Closed:
22 January 2026
GEM
GEM
Indian Army Hyd Filter and Engine Parts Tender Gurdaspur Punjab 2026 IAF/Army Procurement
Progress
Issue05-Jun-2026, 7:55 pm
AwardPending
Quantity
26
Category
HYD FILTER
Bid Type
Two Packet Bid
Key Highlights
- • Exact brand/OEM requirements not specified
- • Advance sample approval process with 5-day turnaround and 9/11 sample submission timeline
- • 25% quantity increase/decrease option during contract and currency, with delivery extension formula
- • Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; performance and financial standing undertakings
- • Products span HYD FILTER, FILTER OIL, CARTRIDGE FUEL FILTER, PUMP WATER, AIR CLEANER, BEARING, ARM CYL SERVICE KIT, FAN BELT
- • GST applicability to be borne by bidder; reimbursement as actuals or cap equal to quoted GST%
- • Notable absence of published BOQ quantities; 8 items in total
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple vehicle and equipment consumables and spares in GURDASPUR, PUNJAB. Procuring categories include HYD FILTER, FILTER OIL, CARTRIDGE FUEL FILTER, PUMP WATER, AIR CLEANER, BEARING, ARM CYL SERVICE KIT, and FAN BELT. The BOQ lists 8 items, with no explicit quantities or estimated value published. Unique bid terms demand advance sample approval, with a 5-day window for 9/11 samples and potential bulk supply alignment to approved specifications. The option clause allows quantity adjustments up to 25% during and after contract formation. Bidders should prepare for bulk manufacturing and compliance with post-approval modifications if required.
Technical Specifications & Requirements
- Organization: Indian Army, Department Of Military Affairs, Gurdaspur, Punjab
- Categories: HYD FILTER, FILTER OIL, CARTRIDGE FUEL FILTER, PUMP WATER, AIR CLEANER, BEARING, ARM CYL SERVICE KIT, FAN BELT
- BOQ: 8 total items (no published itemized quantities)
- Delivery flexibility: 25% quantity variation at contract placement and during currency
- Sample process: advance sample approval required within 5 days of award; 9/11 samples; potential modifications communicated within 5 days; LD conditions apply for delays beyond buyer approvals
- GST/Tax: bidder bears GST; reimbursement as actuals or applicable rate, max quoted GST%
- Vendor code/documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; undertaking to avoid liquidation or bankruptcy; non-obsolescence requirement (minimum 5 years residual life)
- Delivery start: not specified; schedule to align with contract terms and extended periods if options exercised
Terms & Eligibility
- EMD/Security: Not published in data; bidders must examine bid terms for security deposit requirements
- Delivery terms: 25% quantity variation permitted; delivery period computed using formula (see clause) with minimum 30 days baseline
- Financial standing: bidder must not be in liquidation or equivalent; provide undertaking with bid
- Obsolescence: offer must represent products with at least 5 years remaining market life from bid date
- Documentation: submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; ensure GST applicability declaration
- Advance samples: approval process and potential sample-based adjustments prior to bulk production; non-conforming samples may trigger re-sampling
Key Specifications
-
Product categories: HYD FILTER, FILTER OIL, CARTRIDGE FUEL FILTER, PUMP WATER, AIR CLEANER, BEARING, ARM CYL SERVICE KIT, FAN BELT
-
Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
Advance sample approval: submit 9/11 samples within 5 days; buyer to approve or specify modifications within 5 days
-
GST handling: bidder bears GST; reimbursement limited to actuals or applicable rate (whichever is lower) up to quoted GST%
-
Eligibility: no liquidation or bankruptcy; non-obsolete products with ≥5 years residual market life
Terms & Conditions
-
Delivery quantity flexibility up to 25% during and after contract with calculated extension
-
Mandatory advance sample approval process with 5-day response window
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate required with bid
Important Clauses
Payment Terms
GST borne by bidder; reimbursement as actuals or applicable rate; no fixed GST multiplier beyond quoted rate
Delivery Schedule
Delivery period starts from last date of original delivery order; option clause extends period; minimum 30 days; formula-based extension for increased quantity
Penalties/Liquidated Damages
Not explicit; sample delays trigger delivery period redefinition; LD if bulk supply deviates from approved sample
Bidder Eligibility
-
Not under liquidation or court proceeding; provide undertaking
-
Products must have ≥5 years residual market life
-
GSTIN and PAN registered; EFT mandate provided
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HYD FILTER , FILTER OIL , CARTRIDGE FUEL FILTER , PUMP WATER , AIR CLEANER , BEARING , ARM CYL SERVICE KIT , FAN BELT
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9429567.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Indian Army Procurement: BoOM Seal, Fan Belt and Hydraulic Filters Tender 2026
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
#1
HYD FILTER
HYD FILTER
4 nos
Delivery: 21 days
#2
FILTER OIL
FILTER OIL
6 nos
Delivery: 21 days
#3
CARTRIDGE FUEL FILTER
CARTRIDGE FUEL FILTER
6 nos
Delivery: 21 days
#4
PUMP WATER
PUMP WATER
1 nos
Delivery: 21 days
#5
AIR CLEANER
AIR CLEANER
1 nos
Delivery: 21 days
#6
BEARING
BEARING
2 nos
Delivery: 21 days
#7
ARM CYL SERVICE KIT
ARM CYL SERVICE KIT
1 nos
Delivery: 21 days
#8
FAN BELT
FAN BELT
5 nos
Delivery: 21 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HYD FILTER | HYD FILTER | 4 | nos | buycon7.ina.madhopur | 21 | |
| 2 | FILTER OIL | FILTER OIL | 6 | nos | buycon7.ina.madhopur | 21 | |
| 3 | CARTRIDGE FUEL FILTER | CARTRIDGE FUEL FILTER | 6 | nos | buycon7.ina.madhopur | 21 | |
| 4 | PUMP WATER | PUMP WATER | 1 | nos | buycon7.ina.madhopur | 21 | |
| 5 | AIR CLEANER | AIR CLEANER | 1 | nos | buycon7.ina.madhopur | 21 | |
| 6 | BEARING | BEARING | 2 | nos | buycon7.ina.madhopur | 21 | |
| 7 | ARM CYL SERVICE KIT | ARM CYL SERVICE KIT | 1 | nos | buycon7.ina.madhopur | 21 | |
| 8 | FAN BELT | FAN BELT | 5 | nos | buycon7.ina.madhopur | 21 |
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Historical Data
Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate duly certified by Bank
5
Undertaking of non-liquidation/bankruptcy
6
Evidence of remaining market life (≥5 years) for offered products
7
Advance sample submission documents (if applicable) and approval records
8
Technical compliance certificates or OEM authorizations if required by terms
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Indian Army tender in Gurdaspur 2026
To bid, ensure your firm has PAN, GSTIN, cancelled cheque and EFT Mandate; confirm non-liquidation status; provide 5+ year product life; submit advance samples within 5 days of award and comply with 25% quantity variation terms during contract.
What documents are required for defence equipment tender in Punjab
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and an undertaking against liquidation; provide OEM authorizations if required; include evidence of 5-year residual life for offered parts and any technical compliance certificates.
What are the technical specifications for army HYD FILTER and related parts
The tender lists product categories HYD FILTER, FILTER OIL, CARTRIDGE FUEL FILTER, PUMP WATER, AIR CLEANER, BEARING, ARM CYL SERVICE KIT, FAN BELT; exact model specs not published, suppliers must rely on OEM data and ensure non-obsolete status with 5-year life.
When is the delivery deadline for the Gurdaspur tender
Delivery periods start from the last date of the original delivery order; additional time is calculated as (increased quantity/original quantity) × original period, with a minimum of 30 days; extensions may apply for extended orders.
What are the GST terms for defence procurement in this bid
Bidder bears GST; reimbursement either the actual GST or applicable rate, whichever is lower, capped at the quoted GST percentage; ensure GST compliance and timely filing.
What is required for advance sample approval in this army tender
Submit 9 or 11 advance samples within 5 days of award; buyer approves or requests modifications within 5 days; if approved, bulk supply must follow approval; delays may extend delivery without LD.
Which items are included under the army procurement categories for this bid
The procurement covers HYD FILTER, FILTER OIL, CARTRIDGE FUEL FILTER, PUMP WATER, AIR CLEANER, BEARING, ARM CYL SERVICE KIT, and FAN BELT; 8 BOQ items are listed, but explicit quantities are not published.
What are the eligibility criteria for ongoing defense material supply
Applicants must demonstrate financial health, avoid liquidation, provide EFT mandate, PAN, GSTIN, and non-obsolescence assurance; participate with OEM-authorized offers if required and prove minimum 5-year market life for components.
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Documents 4
GeM-Bidding-9429567.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS