GEM

Office Of Dg (Ns & M) Servers Tender DRDO - 2025 - 1-Year Warranty, 40,000 ₹ EMD, On-Site Installation

Bid Publish Date

19-Dec-2025, 12:22 pm

Bid End Date

30-Dec-2025, 10:00 am

EMD

₹40,000

Location

ERNAKULAM , KERALA

Progress

Issue19-Dec-2025, 12:22 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

IT EQUIPMENT

Tender Overview

The Office Of Dg (Ns & M) under the Department Of Defence Research & Development has issued a tender for Servers (V2) with an EMD of ₹40,000. The Scope includes Supply, Installation, Testing and Commissioning of server goods. A Data Sheet must accompany the bid, and bidders should ensure alignment with product specifications to avoid rejection. Mandatory certificates and a functional service center within the state are required, with ownership of a toll-free service line and an escalation matrix. The location is not specified, making delivery planning essential for bidders. Bidder’s ability to establish, or prove existence of, a service center within 30 days of award is crucial for payment release; the bid must demonstrate hardware integrity and software non-malicious code. A 1-year OEM warranty is required from final acceptance, with warranty documentation to be supplied at delivery. Unique policy notes include non-return of faulty disks per security policy and the need for malware-free certification to protect equipment and data integrity.

Technical Specifications & Requirements

  • Product category: Servers (V2)
  • EMD: ₹40,000
  • Scope of supply: Supply, Installation, Testing and Commissioning
  • Data Sheet: Must be uploaded and must match offered specifications
  • Malicious code certificate: Required for hardware and software
  • Service centers: Functional in the state of each consignee or establish within 30 days of award
  • Support: Dedicated toll-free service number and escalation matrix
  • Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery
  • Delivery/Installation/Testing: Included in scope; post-installation training implied
  • All certificates to be uploaded with bid; non-submittal leads to rejection

Terms, Conditions & Eligibility

  • Data Sheet alignment: Bid must match product specs; mismatches may cause rejection
  • Non-return of hard disks: As per security policy for faulty disks
  • Malicious code certificate: Required; breach could trigger contract termination
  • Warranty: 1 year from final acceptance; OEM certificates must be submitted at delivery
  • Service support: Functional service center within bidder’s delivery state or establishment within 30 days; toll-free line and escalation matrix required
  • Payment terms: Not detailed; payment release contingent on service center evidence and successful delivery
  • Submission: All specified certificates/documents must be uploaded with bid; missing items lead to rejection

Key Specifications

  • Product: Servers (V2)

  • EMD: ₹40,000

  • Scope: Supply, Installation, Testing and Commissioning

  • Data Sheet: Upload and match with bid

  • Malicious Code Certificate: Required

  • Service Center: Functional in consignee state or established within 30 days

  • Support: Dedicated Toll-Free number and Escalation Matrix

  • Warranty: 1 year from final acceptance, OEM certificates at delivery

Terms & Conditions

  • Key: Data Sheet alignment with technical specs in bid

  • Key: Non-return of faulty disks as per security policy

  • Key: Malware-free certification for hardware and software

Important Clauses

Payment Terms

Payment release contingent on establishment of functional service center and completion of delivery, with OEM warranty certificates submitted at delivery.

Delivery Schedule

Scope includes Supply, Installation, Testing and Commissioning; delivery timeline not explicitly stated, but service center readiness within 30 days is required.

Penalties/Liquidated Damages

Not explicitly specified in the available terms; potential risk of contract breach for data sheet mismatch or malware certificate non-compliance.

Bidder Eligibility

  • Functional service center in the consignee state or clear plan to establish within 30 days

  • Submission of Data Sheet with bid matching offered specifications

  • Submission of Malicious Code certificate and OEM warranty certificates

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Required Documents

1

GST certificate

2

PAN card

3

Data Sheet of the offered product(s)

4

Certificate of Malicious Code certificate

5

OEM authorization (if applicable)

6

Service Center establishment proof or plan

7

Toll-free service number and escalation matrix

8

Warranty certificates from OEM

9

Detailed installation, testing and commissioning plan

10

EMD document for ₹40,000

11

Technical bid documents and any supplementary certificates

Frequently Asked Questions

How to bid in the Office Of Dg Ns M servers tender 2025 location unspecified

Bidders should prepare a Data Sheet aligning with offered servers and upload it with the bid. Ensure the Malicious Code certificate is included, the EMD of ₹40,000 is submitted, and OEM warranty documents accompany delivery. Establish a service center within 30 days if not already present to enable payment release.

What documents are required for DRDO server procurement bid 2025

Submit GST and PAN, Data Sheet, Malicious Code certificate, OEM authorization (if any), service center proof or plan, toll-free support details, OEM warranty certificates, installation/testing plan, and ₹40,000 EMD receipt; ensure all certificates match bid specifications.

What are the technical specifications for DRDO servers V2 tender

The tender requires Servers (V2) with a scope of supply including Supply, Installation, Testing and Commissioning. Upload a Data Sheet that exactly matches the product. Include a Malicious Code certificate and OEM warranty documentation; exact hardware specs are not disclosed in available data.

When is the delivery and service center requirement for this bid

A functional Service Center must exist in the consignee state or be established within 30 days of contract award. Payment will be released after documentary evidence of the center’s establishment is submitted and verified by the procuring authority.

What are the EMD and warranty conditions for DRDO server bid

EMD is ₹40,000. Warranty term is 1 year from final acceptance or after installation; OEM warranty certificates must be provided at delivery. Faulty disks per security policy are not returned; ensure all warranty terms are clearly documented with the bid.

How to ensure data sheet alignment with bid for DRDO servers

Carefully compare every parameter in the Data Sheet with the offered servers. Any mismatch may lead to rejection. Include exact model numbers, capacities, warranty terms, and testing procedures; upload a cross-referenced sheet showing conformity to each parameter.

What is required for malware-free certification in this procurement

Bidder must certify that hardware and software do not contain embedded malicious code capable of compromising function or data. The certificate must accompany the bid, and any breach or IP infringement could constitute contract termination and liability.

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