Labour Department Maharashtra Scanner (V3) Tender Mumbai 400002 3-Year On Site Warranty 2026

Tender Overview

The Labour Department, Maharashtra invites bids for a Scanner (V3) system to be deployed at Mumbai, Maharashtra 400002. Estimated value is not disclosed; however, the project requires an EMD of ₹60,000. The procurement targets a modern scanner with ADF, duplex colour scanning, and document handling capabilities. Bidders must ensure OEM support in India for imported products and provide a detailed data sheet for verification. Delivery location is Kamgar Bhavan, Bandra East, Mumbai, with potential quantity adjustments up to 25% during or after contract awards. The tender emphasizes qualifying with real-time after-sales service, and non-obsolescence with a minimum 3-year residual market life. A data sheet mismatch can lead to bid rejection, and End User Certificates may be requested in buyer’s format. This tender presents a structured path for suppliers to participate in a government procurement process.

Technical Specifications & Requirements

• Scanner Type: Generic category; Document Handling supports Duplex Scanning and ADF Tray Capacity at 75 GSM.
• Scanning Technology: Generic; supports Maximum Optical Resolution relevant to V3 scanners (exact DPI not specified).
• Daily Duty Cycle: Document handling requirement; exact pages per day not disclosed.
• Connectivity: On-site required installation at Kamgar Bhavan, Mumbai; OS compatibility and Scan File Formats to be confirmed.
• Warranty: On Site Warranty (in Years); specifics not disclosed.
• OS Compatibility & Formats: Must align with government data formats; data sheet to be uploaded.
• Compliance: OEM/Authorized Seller for imported products must have a registered Indian office for after-sales support; data sheet must match offered specs.
• Delivery Window: Delivery schedule to be negotiated; option clause allows 25% quantity variation at contract rates.
• End-User Considerations: End User Certificate may be required in buyer format; GST to be calculated by bidder with possible reimbursement as per rates.

Terms, Conditions & Eligibility

• EMD: ₹60,000 (as security deposit) to be submitted with bid.
• Experience: Bidder or OEM must have supplied similar scanner systems to Central/State Govt or PSUs for at least 3 years.
• Delivery & Installation: On-site delivery and commissioning at Kamgar Bhavan, Bandra East, Mumbai; installation & commissioning if scope includes it.
• Obsolescence: Offered products must have at least 3 years residual market life; not end-of-life before that period.
• GST: Bidder to determine applicable GST; reimbursement subject to actuals or applicable rates, capped at quoted GST percentage.
• Documentation: Upload product data sheet; ensure parameter alignment to bid specs; End User Certificate may be requested.
• Data Integrity: Any mismatch between data sheet and offered specs can lead to bid rejection.
• Option Clause: Purchaser may increase/decrease quantity by up to 25%; delivery time adjusts accordingly with minimum 30 days basis.
• Warranty & After-Sales: On-site warranty terms to be clearly defined by bidder; OEM after-sales support must be in India.