Madhya Pradesh State Planning Commission Laptop & MFP Printer Tender Bhopal 2026 - IS 550, RoHS, Energy Star Compliant

Tender Overview

The Madhya Pradesh State Planning Commission in BHOPAL, MADHYA PRADESH invites bids for an integrated load of IT hardware comprising Entry and Mid Level Laptop units and A4/Legal Size Multifunction Printer (MFP) devices. The procurement scope includes laptops with factory pre-loaded OS, specified RAM, display, and storage, plus MFPs with duplex printing, document feeders, and multiple paper trays. The estimated value and exact quantity are not disclosed, but the contract anticipates a bulk, government-grade rollout with on-site warranty and extended support. A key differentiator is the OEM-led compliance requirement, including preloaded Windows, and verified BOM declarations on OEM letterheads. The bid also embeds an option clause permitting quantity adjustments up to 25%, with delivery timing linked to orders and extended periods. This tender emphasizes compliance with performance and certification standards and requires top-tier OEMs as per ATC clauses.

Technical Specifications & Requirements

• Product categories: Laptop (entry/mid level) and MFP printers (A4/Legal size).
• Key laptop specs: processor type/number, RAM size, display diagonal measurement, storage capacity, factory pre-loaded OS, on-site warranty and extended warranty.
• Printer specs: printing technology, duplex printing, original document feeder, main paper trays, connectivity, fax availability, ISO/IEC 24734 speed metrics for mono/color, and MFP performance benchmarks.
• Certifications/standards: RoHS, Energy Star, UL, CE, FCC, TCO for displays; IS 550/ISO/compliance considerations implied via OEM declarations.
• Delivery & service: on-site service matrix, OEM driver support, and regional MP service coverage.
• ATC/OEM requirements: OEM letterhead bid specs, BOM declaration, and top-3 IDC ranking evidence.
• Other terms: general option clause for quantity variation; pre-approved delivery schedules and extended timelines.

Terms, Conditions & Eligibility

• EMD/secure bid: not disclosed; bidders must comply with overall ATC terms.
• Delivery terms: delivery period linked to last delivery order date, with minimum 30 days for extended time calculations.
• Payment terms: processor not specified; ATC requires compliance with OEM-driven invoicing.
• Documents to submit: OEM declarations, BOM, driver/support matrices, RoHS/Energy Star/UL/CE/FCC/TCO certificates, GSTR 3B, and on-site service commitments for MP.
• Eligibility criteria: OEM must be in the top 3 IDC ranking in the last year and not blacklisted by Govt/Semi-Gov bodies in 5 years.
• Warranty: On-site warranty and extended warranty terms to be detailed by OEM.
• Penalties: LDs or penalties not explicitly described; ATC implies compliance with delivery and performance deviations.
• Other: Bid-specific MAF, OEM preloaded Windows confirmation, and service matrix for MP region.