Indian Air Force Photocopier Maintenance Tender 2026 India OEM Ricoh Authorized Service 2026

Tender Overview

The Indian Air Force (Department Of Military Affairs) invites bids for Annual Maintenance Service of Photocopier Machines (Ricoh, OEM Authorized Service Provider) in India. Estimated value is ₹370,150. The BOQ shows no items yet, implying a service contract scope based on existing fleet and corrective/ preventive maintenance. A notable differentiator is the contract flexibility: quantity or duration may be adjusted by up to 25% at contract issuance, and thereafter with supplier consent for lumpsum-based services. This tender targets qualified service providers capable of maintaining Ricoh photocopiers under OEM guidelines and timely repair, with emphasis on service availability and response. The opportunity requires aligning with government procurement processes and O.E.M. authorization, ensuring continuity of photocopier operations across Air Force premises.

Technical Specifications & Requirements

• Product/Service: Annual Maintenance Service for Photocopier Machines (Ricoh) with OEM Authorized support.
• Brand/OEM: Ricoh with OEM authorization for service provision.
• Scope: Preventive maintenance, corrective maintenance, and spares provisioning as per OEM guidelines.
• Value/Timeline: Estimated contract value ₹370,150; contract quantity/duration may be adjusted up to 25%.
• Standards/Compliance: Not specified in tender data; bidders should align with OEM service standards and government procurement norms.
• Delivery/Response: Timely service responses and on-site support as per service contract terms.
• ATC/ATC-linked terms: Buyer’s clause allows scope increase with consent; refer to uploaded ATC document for further obligations.

Terms, Conditions & Eligibility

• EMD: Not specified in tender data; bidders should verify at submission.
• Quantity/Duration Variation: Up to 25% increase/decrease allowed at contract issue; subsequent increases limited to 25% with consent.
• Delivery/Service Timeline: On-site maintenance and prompt response expected within contract terms.
• Documentation: OEM authorization proving Ricoh service capability; standard bid submission documents per government tenders.
• Payment Terms: Not detailed in data; standard government procurement terms to apply. Ensure readiness of financial statements and GST/PAN as applicable.
• Warranty/Penalties: Not specified; bidders should seek clarity in ATC document.
• BOQ: No items listed; bid should reflect service coverage for Ricoh photocopiers across facilities.