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Southern Circle Kollam Forest Dept Kerala Multifunction Machine MFM (V2) Procurement 2026

Bid Publish Date

03-Jan-2026, 12:47 pm

Bid End Date

13-Jan-2026, 1:00 pm

Value

₹80,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue03-Jan-2026, 12:47 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory 25% quantity variation right for the purchaser during contract execution
  • • Auto duplexing and 2-sided printing requirement for MFM (V2)
  • • Connectivity options to be specified (USB/Ethernet/Wi-Fi) for Kerala Forest procurement
  • • No BOQ items; emphasis on generic MFM feature set and ISO/IEC 24734 compatibility
  • • Delivery timeline adjustments based on last delivery order date and extended periods
  • • OEM authorization required to prove product provenance and support

Categories 1

MACHINE

Tender Overview

Organization: Southern Circle Kollam under the Forest And Wild Life Department Kerala. Product: Multifunction Machine MFM (V2). Estimated Value: ₹80,000.00. Location: Kerala, Kollam district. Scope covers procurement of a single or bundled multifunction printer with printing, scanning, and copying capabilities for government forest operations. The tender emphasizes standardised paper handling, connectivity, and duty cycle. Unique point: no BOQ items listed, but the specification set emphasizes ISO/IEC 24734 testing, auto duplexing, and network connectivity as core features.

Technical Specifications & Requirements

  • Print Technology: Generic printing capability; Type of Printing and Print Paper Size expectations to align with standard document printing.
  • Minimum Print Speed (A4 Mono/Color) per ISO/IEC 24734; apply both monochrome and color, for both A4 and A3 sizes.
  • Auto Duplexing: 2-sided printing/copying capability required.
  • Scanning: Maximum scan area not specified; ensure function supports standard flatbed/platen scanning.
  • Paper Handling: Original Document Feeder type, Feeder Capacity, Number of main paper trays, Total capacity at 75 GSM, Bypass Tray facility.
  • Connectivity: Networking options (USB/Ethernet/Wi-Fi) and compatibility with organizational IT policies.
  • Performance: Minimum duty cycle per month to meet routine government printing/scanning workloads.
  • Note: No quantities or detailed BOQ items are provided; adhere to generic MFM feature set and verify exact model compatibility during bid.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may alter quantity by up to 25% during contract and extended delivery periods, with delivery time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Delivery: Delivery schedule aligned with last delivery order date; extended time applicable if option clause exercised.
  • EMD/Financials: EMD amount not provided in tender data; bidders should verify with procuring entity.
  • Documents: Submit GST registration, PAN, experience certificates, financial statements, OEM authorizations, and technical bid documents as part of bid submission (per buyer terms).
  • Compliance: Bidders must comply with all terms and be prepared for quantity variations and extended delivery timelines.

Key Specifications

  • Product/service: Multifunction Printer / MFM (V2) with printing, scanning, copying

  • Categories: Printing, Scanning, Paper handling, Connectivity

  • Quantities: Not specified in BOQ; procurement scope unresolved

  • EMD/Value: ₹80,000 estimated value; EMD not specified in data

  • Experience: General government procurement knowledge implied; no explicit years

  • Quality/Compliance: ISO/IEC 24734 testing referenced for speed metrics

Terms & Conditions

  • 25% quantity variation right with contracted rates

  • Delivery period recalculation rules based on additional quantity

  • EMD amount not specified; confirm with buyer

Important Clauses

Payment Terms

Not specified in data; bidders should seek explicit payment schedule from purchaser

Delivery Schedule

Delivery period aligned to last delivery order date; extension possible per option clause

Penalties/Liquidated Damages

No LD details provided; verify LD terms during bid submission

Bidder Eligibility

  • Evidence of GST registration and PAN

  • Experience in supplying government or forest department equipment

  • OEM authorization showing product provenance and service support

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port
Performance Minimum Duty Cycle (Number of Prints/Month) 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar projects

4

Financial statements for the last financial year

5

EMD/Security deposit receipt (if applicable per terms)

6

Technical bid documents demonstrating MFM capabilities

7

OEM authorisation letter from the original equipment manufacturer

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for MFM V2 tender in Kerala forest department

Bidders should submit GST, PAN, experience certificates, financial statements, OEM authorization, and technical bid documents. Ensure compliance with ISO/IEC 24734 for speed tests and verify optional quantity variations up to 25%. Delivery terms align with last delivery order date; seek clarification on EMD if not specified.

What documents are required for Kerala forest MFM bid 2026

Required documents include GST certificate, PAN card, experience certificates on similar devices, financial statements, EMD/Security deposit proof, OEM authorization, and detailed technical bid demonstrating printing, scanning, and paper handling capabilities of the MFM (V2).

What are the technical specifications for MFM V2 in this tender

Specifications reference printing, scanning, paper handling, connectivity, and minimum duty cycle. Look for ISO/IEC 24734 speed testing for A4/A3 sizes (mono/color), auto duplexing, Original Document Feeder type, and total paper tray capacity; confirm exact model compatibility with Kerala Forest procurement.

When is delivery expected for Kerala MFM tender

Delivery terms are tied to the last date of the original delivery order; if the purchaser exercises the 25% quantity option, calculated delivery time increases per (increased/ original) × original period, with a minimum 30 days.

What are the payment terms for this Kerala procurement

Payment terms are not specified in the data; bidders should obtain explicit terms from the buyer, including any advance, milestone, or post-delivery payment schedule and applicable taxes.

What is the EMD amount for this MFM tender in Kollam

EMD amount is not provided in the tender data; bidders must confirm the exact value and mode of payment (DD/online) with the Forest Department Kerala before submission.

What eligibility criteria exist for government MFM suppliers in Kerala

Eligibility includes GST and PAN registration, demonstrable experience in similar government equipment supply, and OEM authorization showing product availability, service support, and compliance with the required technical standards as per Kerala procurement rules.

How to verify ISO/IEC 24734 compliance for bids

Ensure the equipment demonstrates test results per ISO/IEC 24734 for A4/A3 speeds (mono/color), verifies auto duplexing, and confirms paper handling capabilities among feeders, trays, and bypass options. Include test reports in the technical bid.

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