Mahanadi Coalfields Limited Toner Cartridges Procurement Tender 2026 in India - ISI/ISO Standards Compliant Supply

Tender Overview

Mahanadi Coalfields Limited (Coal India Limited subsidiary) invites bids for the supply of toner cartridges / ink cartridges / printer consumables. Estimated value is ₹131,820 with a supply-only scope. The procurement emphasizes generic cartridge categories, including product class, printer brand compatibility, cartridge type, color, OEM model numbers, and minimum yield. The contract includes an option clause allowing up to 25% quantity variation, with delivery time adjustments computed from original/extended periods and a minimum 30-day lead. Warranty coverage is specified, and successful bidders must provide OEM warranties and after-sales support, with service centers documented. The tender signals single-sourcing flexibility for quantity changes and a structured post-award delivery cadence.

Technical Specifications & Requirements

• Product Class of Cartridge and Type of Cartridge/Consumable to be offered
• Compatibility with Printer/Multifunction Machines Brand and OEM model numbers for both printers and cartridges
• Color of Ink/Toner and Minimum Yield (pages) to be supplied per cartridge
• Repetition of generic fields indicates a broad scope across multiple cartridge variants
• No concrete model numbers or exact page yields are provided in the data, but the tender requires compliance with OEM specifications and standard cartridge performance
• Compliance expectations include standard recognition and compatibility with common office printers and MFPs
• Warranty/after-sales obligations reflect a 1-year warranty from final acceptance or installation complete date, with on-site service and maintenance support requirements
• Service network details must be uploaded, showing installation, commissioning, and troubleshooting capabilities in India

Terms, Conditions & Eligibility

• Option Clause permits a quantity increase/decrease up to 25% of bid/contract quantity, with delivery recalculated per extended period and a minimum 30-day extension rule
• Scope of Supply is limited to the supply of goods (no installation or commissioning in scope unless specified separately)
• Bidders must upload all required certificates/documents; failure to do so may lead to rejection
• Warranty: 1 year warranty from acceptance/installation completion; OEM warranty certificates must be provided at delivery; responsive after-sales service is mandatory with local service centers listed
• Payment/Performance: Online RTGS/Bank transfer options acceptable for performance security; DD in favor of MCL Balasore/Balinga or equivalent per the RTGS details; delivery and acceptance processes align with GeM terms
• All terms are subject to standard GeM conditions and any corrigenda issued; bidders must ensure full compliance and provide required documentation