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Indian Army Department of Military Affairs A3 Size Multifunction Printer, Desktop Computer & Printer Tender Allahabad Uttar Pradesh 2026

Bid Publish Date

07-Jul-2026, 8:45 pm

Bid End Date

18-Jul-2026, 7:00 pm

EMD

₹61,000

Location

ALLAHABAD , UTTAR PRADESH
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Progress

Issue07-Jul-2026, 8:45 pm
AwardPending
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Quantity

25

Category

A3 Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: EMD ₹61,000 and 25% quantity variation during and after contract
  • • Standards: ISO/IEC 24734 based performance metrics; anti-malicious code certification
  • • Warranty: On-site OEM warranty with potential extended warranty; specify duration
  • • Security: Non-return of faulty hard disks; mandatory security certifications
  • • Delivery: Flexible delivery timeline with option-derived extensions (minimum 30 days)
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations as required
  • • Compatibility: A3 Size MFPs, desktop PCs (entry & mid), and computer printers in one procurement
  • • Platform: Vendor code creation and related submission requirements per ATC

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Indian Army Department of Military Affairs invites bids for A3 Size Multifunction Printer (MFP), Entry and Mid Level Desktop Computers, and Computer Printers in Allahabad, Uttar Pradesh. The tender references Q2 category items with an EMD of ₹61,000 and contracts may include a 25% quantity variation during and after award. Scope covers hardware specifications, connectivity, and warranty terms, aiming to equip Defence establishments with reliable, standards-compliant imaging and computing solutions. Unique aspects include mandatory on-site OEM warranty and anti-malicious code certification. This procurement requires verified financial standing and compliance with security policies. bidders should prepare for flexible delivery windows and robust service support.

Technical Specifications & Requirements

  • Product categories include: A3/MFP printers, desktop computers (entry & mid-level), and computer printers for government use
  • Printing performance metrics should align with ISO/IEC 24734: minimum speeds for A4 monochrome/colour (PPM/IPM) and A3 variants where applicable
  • Duplexing: Auto duplex printing/copying (2-sided) across devices
  • Document handling: Original Document Feeder type for scanning/copying; multiple main paper trays
  • Hardware and OS: RAM and storage requirements; SSD/HDD capacities; factory pre-loaded OS; processor details
  • Connectivity: Required interfaces and reliability standards; monitor availability and size if applicable
  • Warranty: On-site OEM warranty with extension options; terms must be specified in offer
  • Compliance & security: Mandatory anti-malicious code certificate; certificate confirming no embedded malware
  • BoQ absence: No items listed in BoQ; bidders to propose compliant configurations per device type
  • Delivery & service: Delivery timelines tied to option clause; escalation and service support details to be provided

Terms, Conditions & Eligibility

  • EMD: ₹61,000 required as bid security
  • Delivery terms: Option to increase quantity up to 25%; delivery period extends from final delivery order, with minimum 30 days and pro-rated adjustments
  • Financial standing: bidder must avoid liquidation or bankruptcy; upload undertaking
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; certificates as per bid documents
  • Compliance: Upload anti-malicious code certificate; ensure no embedded malicious software
  • Warranty: On-site OEM warranty; specify duration; include extended warranty details
  • Payment terms: Not explicitly stated in data; ensure bid documents capture standard govt terms
  • Penalties: LD or penalties not detailed here; ensure monitoring and contract clause alignment
  • Security policies: Non-return of faulty hard disks per policy; OEM authorization may be required
  • Platform: Vendor code creation and related term compliance as per buyer ATC

Key Specifications

  • A3 Size Multifunction Printer (MFP) with auto duplexing

  • Minimum RAM and storage as per device type; specify SSD/HDD capacities

  • ISD/IS codes not provided; reference ISO/IEC 24734 for performance metrics

  • On-site OEM warranty with extension option; duration to be specified

  • Original Document Feeder type suitable for scanning/copying

  • Number of main paper trays per device; connectivity options

  • Security: anti-malicious code certificate and malware-free guarantee

Terms & Conditions

  • EMD ₹61,000; 25% quantity variation rights

  • Delivery terms tied to final orders; minimum 30 days

  • On-site OEM warranty; potential extension; anti-malicious code requirement

Important Clauses

Payment Terms

Not explicitly stated; bidders should align with standard government terms and include traceable payment milestones in their proposal.

Delivery Schedule

Delivery period commences from the last date of the original delivery order; option-driven extensions possible with minimum 30 days.

Penalties/Liquidated Damages

Not detailed here; bidders should assume standard LD clauses and propose clear LD rates in their bid.

Bidder Eligibility

  • Not under liquidation or bankruptcy; eligible financial standing

  • Must provide PAN, GSTIN, and EFT mandate

  • OEM authorization for supplied hardware; anti-malicious code certificate

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2) , Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

36

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

ALLAHABAD

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-ALLAHABADALLAHABAD--315-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 6

GeM-Bidding-9466321.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 512, 1024, 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192, 1500 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card copy

3

Cancelled cheque copy

4

EFT mandate duly certified by bank

5

Certificate of incorporation/partnership (as applicable)

6

OEM authorization/authorisation letters for products

7

Anti-malicious code certification

8

Experience certificates and financial statements

9

Any other certificates as demanded in ATC/Corrigendum

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in Allahabad Army tender for A3 MFP and PCs 2026

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations. Include anti-malicious code certificate and experience/financial documents. Ensure EMD ₹61,000 and compliance with 25% quantity variation. Provide on-site OEM warranty details and delivery timeline aligned to final orders.

What documents are required for Army A3 MFP procurement in UP 2026

Submit GST, PAN, cancelled cheque, EFT mandate, and OEM authorizations. Provide experience certificates, financial statements, and anti-malicious code certification. Upload security-compliant documents per ATC and Corrigendum; ensure EMD is paid and bid security is maintained.

What are the technical specifications for army A3 MFP in Allahabad

Devices must support auto duplexing, have multiple paper trays, and offer A3 capability where specified. Printing performance should follow ISO/IEC 24734 metrics for A4/A3, with RAM/storage details and OS pre-loads as per OEM standards.

When is the delivery timeline for Allahabad procurement 2026

Delivery terms allow extension via option clause; initial delivery begins after last order date with a minimum 30-day adjustment. If quantity increases, delivery spans per calculated extension and could extend beyond original window as per contract.

What is the EMD amount and its purpose for this Army tender

EMD is ₹61,000; it acts as bid security to deter non-serious bids. It is typically retained until contract award and may be adjusted or returned per government procurement rules after bid evaluation.

What warranty requirements are specified for army computer devices

Tenders require on-site OEM warranty with potential extension. Bidders must specify duration and coverage details for hardware faults, service response times, and parts availability as part of the proposal.

How to ensure anti-malicious code certification for hardware offers

Include a certificate declaring no embedded malicious code present in hardware/firmware. The firm must ensure compliance with security policies, with penalties for breach or IPR issues if malware is activated.

What are the expected compliance standards for connectivity and security

Bidders should specify connectivity interfaces, security certifications, and anti-malicious code controls. Ensure devices meet government security requirements and provide documentation demonstrating compliance with related standards.

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