Contract Bidding Open For Tender for work of displaying Hoarding advertisement Board in PUNE, MAHARASHTRA
Directorate General Defence Estates
PUNE, MAHARASHTRA
Posted:
1 July 2025
Closed:
22 July 2025
EPROCURE
Open Urban Development NPROCURE
Tender for Placing Hoardings in Karjan Municipality for 5 Years - Urban Development
Progress
Issue04-Jun-2026, 12:00 pm
AwardPending
Tender Type
Open
Sector
Urban Development
Tender Fee
₹500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for advertising and signage companies to place hoardings in open areas of Karjan Municipality, Vadodara, Gujarat, for a period of 5 years. The project aims to enhance municipal advertising infrastructure, promote local initiatives, and improve outdoor visibility. Bidders must meet eligibility criteria, submit necessary documents, and adhere to strict deadlines. The tender process involves multiple stages, including technical evaluation and financial bidding, with transparent assessment criteria. The project is part of Gujarat's urban development efforts, emphasizing sustainable and durable outdoor advertising solutions. Participating companies should have proven experience, valid licenses, and financial stability. The tender provides detailed specifications, evaluation parameters, and support for online bidding, ensuring a fair and competitive process. Don't miss this chance to contribute to urban beautification and municipal communication in Gujarat.
Scope Of Work
The selected contractor will be responsible for the following:
- Placement of hoardings of various sizes in designated open areas within Karjan Municipality.
- Installation and maintenance of hoardings for a period of 5 years.
- Compliance with municipal and safety standards as specified in the tender document.
- Removal or replacement of hoardings as required.
The process involves:
- Site survey and assessment to determine suitable locations.
- Design approval of hoarding layouts.
- Installation of hoardings following approved designs.
- Regular maintenance to ensure visibility and safety.
- Periodic inspections by municipal authorities.
| Specification | Details |
|---|---|
| Hoarding Sizes | Various (as per tender document) |
| Material | Weather-resistant, durable signage |
| Duration | 5 years |
| Maintenance | Regular cleaning and repairs |
The contractor must ensure all installations are compliant with safety and municipal regulations and provide detailed reports during the contract period.
Technical Specifications
The hoardings must be constructed using weather-resistant materials such as high-grade vinyl, metal frames, and protective coatings. The technical parameters include:
| Parameter | Specification |
|---|---|
| Material | Vinyl, Aluminum |
| Wind Resistance | Up to 100 km/h |
| Size Variants | As per detailed drawings in tender |
| Installation Height | Minimum 2 meters from ground level |
| Maintenance | Bi-monthly cleaning and inspection |
Sequential procedures include site assessment, design approval, installation, and ongoing maintenance. Bidders must ensure all technical standards are met to ensure durability and visibility throughout the project duration.
Financial Requirements
The estimated budget for this project ranges from ₹10 lakh to ₹20 lakh, covering installation, maintenance, and removal costs over 5 years. The financial breakdown includes:
| Cost Element | Estimated Cost |
|---|---|
| Hoarding Materials | ₹5 lakh |
| Installation & Setup | ₹3 lakh |
| Maintenance & Repairs | ₹2 lakh |
| Contingency | ₹1 lakh |
Payments will be made in installments based on project milestones, with an initial advance and subsequent payments after completion of specified phases. Bidders must submit a detailed financial proposal along with their bid, adhering to the prescribed format.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
The Chief Officer, Karjan Municipality, Karjan
Bid Opening Authority
The Chief Officer, Karjan Municipality, Karjan
Address
KARJAN NAGARPALIKA, TALUKA- KARJAN DISTRICT- VADODARA
Contact Details
9979898275
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 1
Hordings Tender - 2.pdf
TENDER_DOCUMENT
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EPROCURE
Tender Results
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Eligibility Criteria
- ✓ Must have valid registration and licensing for outdoor advertising and signage installation.
- ✓ Proven experience in executing outdoor hoarding projects in Gujarat.
- ✓ Submission of all required documents for preliminary verification.
- ✓ Must submit an EMD amount as specified in the tender.
- ✓ Financial stability as demonstrated through recent financial statements.
| Qualification Criteria | Details |
|---|---|
| Registration | Valid municipal and trade licenses |
| Experience | Minimum 3 years in outdoor advertising |
| Financials | Turnover of at least ₹10 lakh in the last fiscal year |
| Documentation | Submission of all required documents as per tender guidelines |
Important: Bidders must meet all eligibility conditions to qualify for further evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
24-06-2026 12:00
2. Commercial Stage
24-06-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Other Documents
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select a qualified contractor to place and maintain hoardings of various sizes in open areas of Karjan Municipality for a period of 5 years, enhancing outdoor advertising and municipal visibility.
Who can participate in this tender?
Eligible bidders include advertising agencies, signage companies, and contractors with experience in outdoor advertising projects, possessing valid licenses, and meeting the specified eligibility criteria outlined in the tender document.
What are the key dates for bid submission?
Bid submissions open on 04-06-2026 at 12:00 PM and close on 17-06-2026 at 6:00 PM. The bid opening will be conducted publicly on 24-06-2026 at 12:00 PM at Karjan Municipality office.
What technical standards must the hoardings meet?
Hoardings must be made from weather-resistant materials like vinyl and aluminum, with specifications including wind resistance up to 100 km/h, appropriate sizes, and installation heights of at least 2 meters, ensuring durability and visibility.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (40%), experience (30%), financial offer (20%), and compliance with specifications (10%). Minimum qualifying score is 60%, with the highest-scoring compliant bid winning the contract.
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Documents 1
Hordings Tender - 2.pdf
TENDER_DOCUMENT