Custom Bid for Services - CONTRACT ON 98% UPTIME BASIS FOR ROUTINE, PREVENTIVE AND BREAKDOWN MAINTE
Hindustan Aeronautics Limited (hal)
NASHIK, MAHARASHTRA
Posted:
16 September 2025
Closed:
7 October 2025
GEM
Open Power and Energy NPROCURE
Tender for Routine and Preventive Maintenance Works at Wanakbori Thermal Power Station
Progress
Issue08-Jan-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers a unique opportunity for experienced contractors to undertake routine, preventive, and breakdown maintenance at Wanakbori Thermal Power Station, Gujarat. The project involves comprehensive maintenance of electrical and mechanical systems in the power station's switch yards and transformer yards, ensuring uninterrupted power supply and operational efficiency. Bidders must meet stringent eligibility criteria, including experience in similar projects, technical qualifications, and registration on government portals. The tender process includes detailed evaluation stages, with submission deadlines set for 30th January 2026. The contract duration is 12 months, with scope covering daily maintenance, shutdown activities, and miscellaneous works. This procurement is ideal for companies specializing in power infrastructure maintenance, electrical engineering, and power plant services. Participation in this tender will contribute significantly to Gujarat’s power sector stability and reliability, making it a strategic opportunity for industry professionals committed to quality and safety standards.
Scope Of Work
The scope of work includes:
- Routine maintenance of power station equipment and systems.
- Preventive maintenance to avoid breakdowns.
- Conditioning monitoring of electrical assets.
- Scheduled and unscheduled shutdown activities.
- Miscellaneous electrical and mechanical works as required.
Key deliverables include:
- Regular inspection reports.
- Maintenance logs.
- Condition monitoring data.
- Timely completion of shutdown activities.
Sequential process:
- Initial assessment and planning.
- Scheduling of maintenance activities.
- Execution of routine and preventive tasks.
- Condition monitoring and reporting.
- Shutdown and breakdown repairs.
- Final reporting and documentation.
| Equipment/Task | Specifications |
|---|---|
| Switch Yard Maintenance | 400kV & 220kV AIS Switch Yard |
| Transformer Yard Works | Power transformers and associated systems |
| Monitoring Tools | As per tender specifications |
| Safety Standards | Compliant with government regulations |
All work must adhere to safety, quality, and environmental standards as specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Power Yard Equipment | Maintenance of 400kV & 220kV AIS Switch Yards |
| Transformers | Power transformers with specified ratings |
| Monitoring Tools | Condition monitoring devices conforming to standards |
| Safety Standards | ISO 45001, IEC standards |
| Technical Procedures | As per detailed tender documents |
Sequential steps for technical compliance:
- Review technical specifications.
- Prepare technical bid with relevant documents.
- Ensure tools and equipment meet standards.
- Submit technical bid along with supporting documents.
- Attend technical clarification if required.
- Comply with safety and environmental norms during execution.
Financial Requirements
The estimated budget for this project ranges between ₹X lakh and ₹Y lakh, with a total tender fee of ₹1770.00. The financial proposal must include detailed cost breakdowns for manpower, tools, materials, and overheads. Payment will be made based on milestones or monthly billing, as specified in the contract. Bidders should submit financial bids in the prescribed format, ensuring transparency and compliance with tender guidelines.
| Cost Component | Estimated Cost |
|---|---|
| Manpower | ₹X lakh |
| Tools & Tackles | ₹Y lakh |
| Materials | ₹Z lakh |
| Overheads | ₹A lakh |
| Total | Sum of above |
Payment terms:
- 10% advance upon contract signing.
- Monthly payments based on work completion.
- Final payment after project completion and acceptance.
All financial proposals must be valid for 180 days from the bid submission date.
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Eligibility Criteria
✓ Must have prior experience in power station maintenance projects, specifically involving 400kV and 220kV switch yards.
✓ Must submit experience certificates and copies of past orders executed for similar work.
✓ Must meet financial qualification criteria as detailed in the tender document.
✓ Must possess valid GST registration, PAN, and I.T. registration.
✓ Must provide details of PF Code No. and group insurance for contract labor.
✓ Must be registered on the GUVNL VMS portal.
✓ Must submit all required technical and financial documents, including bid security and integrity pact.
| Qualification Criteria | Details |
|---|---|
| Experience in similar work | Minimum 3 years with at least 2 completed projects |
| Financial Turnover | Minimum annual turnover of ₹X crore for the last 3 years |
| Technical Capability | Adequate tools, tackles, and skilled manpower |
| Certification | Valid GST, PAN, I.T. registration |
| Registration | GUVNL VMS portal registration |
| Documentation | Complete technical and financial bid submissions |
All bidders must meet these criteria to qualify for participation.
Bidding Process
Process Timeline
1. Preliminary stage
31-01-2026 15:00
2. Technical Stage
31-01-2026 15:30
3. Commercial Stage
Required Forms
Preliminary
Tender fee details –WTPS
User Defined Template-Standard
EMD details works-WTPS
User Defined Template-Standard
Technical
Technical Bid
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary stage
1
Attach Scanned copy of Tender fee and EMD details.
RequiredStage - Technical Stage
1
Experience certificate of similar work & copy of past orders executed for similar type of work.(as mentioned in tender document)
Required 2
Must be submit financial qualification criteria (As mentioned in tender document).
Required 3
Details of PF Code No.
Required 4
Copy of GST Registration No., I.T. No. & PAN Card No.
Required 5
List of tools & tackles (as mentioned in tender document)
6
Attach scanned copy of technical bid with all relevants documents.
Required 7
Authentication of veracity of documents submitted in support of Meeting the Qualifying Requirements. (As mentioned in tender document).
Required 8
Form for Declaration for Conflict of Interest among BIDDERS/AGENTS. (As mentioned in tender document).
Required 9
Form for Declaration for Relationship of BIDDER With Employee (As mentioned in tender document).
Required 10
Bidder must be registered in GUVNL VMS portal. (As mentioned in tender document).
Required 11
Bidder must be submit form no.1 to 3 including integrity pact with duly sign & stamp.
Required 12
Assurance for the un-conditional tender
Required 13
Group insurance of all the contract labor duly engaged throughout the contract period.(as mentioned in tender document)
Required 14
Copy of the contract labors license from the appropriate authorities duly obtained and for renewed for the entire contract period.(as mentioned in tender document)
Required 15
Bidder must be registered in GUVNL VMS portal. (As mentioned in tender document).
RequiredForm - Technical Bid
1
Attach scan copy of Tender documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30-01-2026 at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this time, as late submissions will not be accepted.
What are the eligibility criteria for bidders?
Bidders must have experience in similar power station maintenance projects, submit relevant experience certificates, meet financial qualification criteria, and be registered on the GUVNL VMS portal. Additionally, they must provide GST, PAN, I.T. registration, and other supporting documents as specified.
What is included in the scope of work?
The scope includes routine, preventive, and breakdown maintenance of electrical and mechanical systems, conditioning monitoring, shutdown activities, and miscellaneous works at Wanakbori Power Station's switch yards and transformer yards, on a daily or as-needed basis.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), financial stability (30%), and eligibility compliance (20%). Minimum technical qualifying marks are 70%. The highest scoring bidders will be shortlisted for award.
What support is available for bidders during the process?
Bidders can attend free training sessions organized every Saturday at (n)code solutions, Ahmedabad. For clarifications, contact the provided email or phone number. Detailed tender documents and guidelines are available for download from the official portal.
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Documents 1
RFQ 74243 EMD-5.pdf
TENDER_DOCUMENT