Bids are Invited For JC19MDT173 Providing housekeeping services at Gujarat Refinery Hospital and OHC in VADODARA, GUJARAT
N/A
VADODARA, GUJARAT
Posted:
17 June 2019
Closed:
2 July 2019
EPROCURE
Open State Governments & UT NPROCURE
Tender for Sanitation and Housekeeping Services at GNFC Infotower Ahmedabad
Progress
Issue18-Jun-2026, 4:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
10
This government tender invites experienced service providers to submit bids for sanitation and housekeeping services at GNFC Infotower, Ahmedabad. The project aims to ensure a clean, hygienic, and well-maintained environment within the government facility. The tender is issued by (n)Code Solutions, a division of Gujarat Narmada Valley Fertilizers and Chemicals Ltd., under the IT-Division sector. Bidders must meet eligibility criteria, provide necessary documentation, and adhere to the specified terms and conditions. The project offers a significant opportunity for reputed cleaning service companies to collaborate with a prominent government organization. The estimated project value ranges between INR 10,00,000 and INR 15,00,000, with a deadline for bid submission on 30th June 2026. This open tender process encourages participation from qualified firms specializing in sanitation, waste management, and facility maintenance, fostering transparency and quality service delivery in the public sector.
Scope Of Work
The scope of work encompasses the following key responsibilities:
- Provision of sanitation and housekeeping services at GNFC Infotower, Ahmedabad.
- Daily cleaning and maintenance of office spaces, restrooms, corridors, and common areas.
- Waste collection and disposal adhering to environmental regulations.
- Supply and management of cleaning materials and equipment.
- Ensuring hygiene standards as per government and organizational guidelines.
The process involves:
- Submission of technical and financial bids.
- Evaluation of bids based on eligibility and compliance.
- Contract award to the successful bidder.
- Execution of services as per agreed timelines and scope.
| Service Component | Specifications |
|---|---|
| Cleaning Frequency | Daily, as per schedule |
| Waste Disposal | Segregated waste collection |
| Equipment | Modern cleaning tools and machinery |
| Supplies | Eco-friendly cleaning agents |
All bidders must ensure compliance with the detailed specifications outlined in the tender documents, including safety standards and environmental policies.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Cleaning Equipment | Modern, eco-friendly machinery |
| Staff Qualification | Trained and certified housekeeping staff |
| Service Standards | Compliance with IS standards and government regulations |
| Waste Management | Segregation at source and environmentally compliant disposal |
| Safety Measures | Use of PPE and adherence to safety protocols |
Bidders must demonstrate their capability to meet these specifications through technical documentation and past project references.
Financial Requirements
The estimated project budget ranges between INR 10,00,000 and INR 15,00,000. The financial proposal should include a detailed cost breakdown covering labor, materials, equipment, and overheads. Payment terms are as follows:
- 30% advance upon contract signing
- 40% midway through the contract
- 30% on successful completion and acceptance
| Cost Component | Estimated Cost (INR) |
|---|---|
| Labor wages | As per minimum wages act |
| Materials | As per approved list |
| Equipment | One-time procurement cost |
| Overheads | Administrative expenses |
Bidders must ensure their financial proposals are competitive and compliant with tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Admin Department
Bid Opening Authority
Admin Department
Address
501, GNFC Infotower, Bodakdev, S.G. Highway, Ahmedabad - 380054
Contact Details
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 6
Annaxure-A for Material.pdf
TENDER_DOCUMENT
GNFC GCC.pdf
TENDER_DOCUMENT
RFP_Housekeeping_2026.pdf
TENDER_DOCUMENT
GNFC GCP.pdf
TENDER_DOCUMENT
GST ANNEXURE_18_06_2026.pdf
TENDER_DOCUMENT
Integrity Pack.pdf
TENDER_DOCUMENT
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EPROCURE
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Eligibility Criteria
- ✓ Must have valid registration and licenses for sanitation and housekeeping services.
- ✓ Proven experience of at least 3 years in providing similar services to government or large corporate clients.
- ✓ Financial stability with annual turnover not less than INR 50 lakhs in the last financial year.
- ✓ Submission of all required documents, including technical certifications, experience certificates, and financial statements.
- ✓ Must have valid GST registration and PAN card.
- Important: Bidders must attach scanned copies of all asked/required documents in the RFP.
| Criterion | Requirement |
|---|---|
| Experience | Minimum 3 years in similar services |
| Financial | Annual turnover ≥ INR 50 lakhs |
| Certification | Valid GST, PAN, and relevant licenses |
| Documentation | Complete submission of all required documents |
| EMD | INR 40,000 as earnest money deposit |
Bidders failing to meet these criteria will be disqualified from the bidding process.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
List of Documents to be attached for PQ
User Defined Template-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid.
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly attach scanned copy of all asked/required documents in the RFP.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30th June 2026 at 6:00 PM. Bidders must upload all required documents and complete the process before this cutoff to be eligible for evaluation.
What documents are required to participate?
Bidders must submit scanned copies of all asked/required documents, including registration certificates, experience certificates, GST registration, PAN, and EMD payment proof. Refer to the 'Documents required for Stage - Preliminary' section in the tender documents for a complete list.
How will the evaluation be conducted?
Evaluation will be based on technical capability (50%), financial proposal (30%), and compliance with technical specifications (20%). Bidders must meet the minimum qualifying scores to be considered for award.
Are physical documents accepted?
No, all bids must be submitted electronically via the official portal. Physical submissions are not accepted under this tender process.
What is the scope of services required?
The scope includes daily cleaning, waste management, supply of cleaning materials and equipment, and maintaining hygiene standards at GNFC Infotower, Ahmedabad, as detailed in the 'Scope of Work' section.
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Documents 6
Annaxure-A for Material.pdf
TENDER_DOCUMENT
GNFC GCC.pdf
TENDER_DOCUMENT
RFP_Housekeeping_2026.pdf
TENDER_DOCUMENT
GNFC GCP.pdf
TENDER_DOCUMENT
GST ANNEXURE_18_06_2026.pdf
TENDER_DOCUMENT
Integrity Pack.pdf
TENDER_DOCUMENT