Facility Management Services - LumpSum Based - Guest House; Housekeeping, Caretaking; Consumables t
Marketing Division
ERNAKULAM, KERALA
Posted:
23 December 2025
Closed:
6 January 2026
GEM
Open Local Administration NPROCURE
Vadodara Tender for Housekeeping Staff 8-Hrs Including Uniform & Chemicals
Progress
Issue22-Jan-2026, 10:30 am
AwardPending
Tender Type
Open
Sector
Local Administration
Tender Fee
₹4,000
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This Vadodara government tender offers an excellent opportunity for experienced service providers to supply housekeeping staff at Pandit Dindayal Upadhaya Townhall. The project, managed by Vadodara Mahanagar Seva Sadan, involves providing trained personnel, uniforms, chemicals, and machinery for municipal cleaning services over a 12-month period. Bidders must meet specific eligibility criteria, submit detailed technical and financial proposals, and adhere to the outlined bidding process. The tender emphasizes transparency, quality standards, and timely delivery, making it ideal for companies specializing in facility management and sanitation services seeking to work with government agencies in Gujarat. The project offers a competitive budget of approximately INR 25.48 lakhs, with clear evaluation and award procedures designed to ensure fair competition and high-quality service delivery.
Scope Of Work
• Provide trained housekeeping staff for 8-hour shifts at Pandit Dindayal Upadhaya Townhall.
• Staff must wear specified uniforms and carry identification badges.
• Supply and use approved chemicals, cleaning agents, and consumables as per the tender guidelines.
• Operate and maintain cleaning machinery and equipment provided by the department.
• Ensure daily cleaning, waste disposal, and sanitation of the premises.
• Comply with safety, health, and environmental regulations.
The process includes:
- Submission of technical bid, EMD, and tender fee before the deadline.
- Evaluation of bids based on technical and financial criteria.
- Opening of price bids for qualified bidders.
- Final selection based on evaluation scores.
| Item | Specification |
|---|---|
| Staff Hours | 8 hours per shift |
| Uniform | As per department guidelines |
| Chemicals | Approved by Vadodara Municipal Corporation |
| Machinery | Mechanical cleaning equipment |
| Completion Period | 12 months |
• Bidders must ensure all deliverables meet the specified standards and submit all required documentation as per tender rules.
Technical Specifications
| Parameter | Specification |
|---|---|
| Staff Qualification | Minimum 10th standard pass |
| Uniform | Department-approved uniform |
| Chemicals | Approved by Gujarat State Pollution Control Board |
| Machinery | Mechanical sweepers, vacuum cleaners |
| Cleaning Schedule | Daily cleaning, waste disposal, sanitation |
Process:
- Submit technical bid with supporting documents.
- Demonstrate compliance with safety and quality standards.
- Undergo technical evaluation.
- Successful bidders proceed to financial bid opening.
Financial Requirements
The estimated project cost is INR 25,477,700, with a bid validity of 120 days. Payment will be made in installments based on milestones and monthly invoices. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Staff wages | 15,000 per staff per month |
| Chemicals & Consumables | Fixed annual budget |
| Machinery | One-time procurement cost |
| Miscellaneous | Contingency and safety measures |
Payment terms include:
- 30% advance upon contract signing.
- Monthly payments based on verified work completion.
- Final payment after project completion and acceptance.
Bidders must ensure transparent pricing and adherence to the budget limits.
Documents 2
Technical bid along EMD and Tender fee must be sealed and superscribed and shall be submitted..pdf
TENDER_DOCUMENT
Houhekeeping Tender Rules and Regulation.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for providing housekeeping services.
✓ Proven experience of at least 3 years in government or municipal cleaning projects.
✓ Must possess necessary certifications and quality standards.
✓ Financial stability with annual turnover of at least INR 50 lakhs in the last 3 years.
✓ Submit EMD and tender fee as specified.
| Criterion | Requirement |
|---|---|
| Experience | Minimum 3 years in similar projects |
| Financial Turnover | INR 50 lakhs in last 3 years |
| Certifications | ISO or equivalent quality standards |
| Registration | Valid business registration |
| Past Performance | Successful completion of similar contracts |
Note: Bidders must provide all relevant documents for verification during submission.
Bidding Process
Process Timeline
1. premilinary stage
12-02-2026 16:00
2. commercial stage
12-02-2026 17:00
Required Forms
premilinary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
Bids must be submitted electronically via the nProcure portal by 10th February 2026 at 16:30 hours. Late submissions will not be accepted. It is advisable to submit well before the deadline to avoid last-minute issues.
What are the eligibility criteria for bidders?
Bidders must have at least 3 years of experience in similar government or municipal cleaning projects, a minimum annual turnover of INR 50 lakhs, valid registration, and necessary certifications such as ISO. They must also submit valid EMD and tender fees as specified in the tender documents.
What documents are required to participate?
Participants need to submit:
- Technical bid with supporting documents
- EMD proof
- Tender fee receipt
- Certificates of experience and certifications
- Financial statements
All documents must be uploaded electronically on the nProcure portal as per the instructions.
How is the selection process conducted?
The evaluation involves technical and financial assessments. Bids are first screened for compliance and quality standards. The highest-scoring technically qualified bidders are invited for price bid opening. The final award is based on score-based evaluation considering experience, quality, and cost-effectiveness.
Who can I contact for clarifications or training?
For assistance, contact the nProcure Support Team at (n)code solutions, GNFC Ltd., Ahmedabad. Phone: +91-79-40007517, 40007514, 40007515. Email: [email protected]. Regular training sessions are held every Saturday at the support center to guide bidders through the online process.
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Documents 2
Technical bid along EMD and Tender fee must be sealed and superscribed and shall be submitted..pdf
TENDER_DOCUMENT
Houhekeeping Tender Rules and Regulation.pdf
TENDER_DOCUMENT