Providing Housekeeping staff at Deep Bhavan Office on Work Contract basis,Providing cleaning materi
Directorate General Of Lighthouses And Lightships
CHENNAI, TAMIL NADU
Posted:
29 May 2025
Closed:
19 June 2025
GEM
Open Local Administration NPROCURE
Vadodara Tender for Housekeeping Staff at Sir Sayajirao Town Hall - 8-Hour Shifts
Progress
Issue22-Jan-2026, 10:30 am
AwardPending
Tender Type
Open
Sector
Local Administration
Tender Fee
₹4,000
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender from Vadodara offers an excellent opportunity for experienced housekeeping service providers to secure a 12-month contract at Sir Sayajirao Town Hall. The project involves deploying trained staff for 8-hour shifts, providing uniforms, cleaning materials, chemicals, and machinery to maintain the historic town hall's cleanliness and hygiene standards. Bidders must meet strict eligibility criteria, including proven experience in municipal cleaning services and financial stability. The tender process is conducted electronically via the nProcure portal, with detailed evaluation based on technical competence, financial proposals, and past performance. The project aims to support Vadodara's tourism and administrative functions by ensuring a clean, well-maintained public space. Key deadlines include bid submission by 10th February 2026, with evaluation and opening scheduled shortly thereafter. This opportunity is ideal for service providers specializing in government cleaning contracts seeking to expand their portfolio in municipal and public sector services.
Scope Of Work
The scope of work includes:
- Providing qualified housekeeping staff for 8-hour shifts at Sir Sayajirao Town Hall.
- Supplying uniforms, cleaning materials, chemicals, consumables, and machinery necessary for daily operations.
- Ensuring cleanliness, hygiene, and maintenance of the premises.
- Managing waste disposal and sanitization as per government standards.
The key deliverables are:
- Fully trained housekeeping personnel
- Adequate stock of cleaning supplies
- Regular maintenance reports
Process for service delivery:
- Deployment of staff as per schedule
- Daily supervision and quality checks
- Weekly reporting to the Tourist Department
- Immediate rectification of any issues
| Specification | Details |
|---|---|
| Shift Duration | 8 hours per day |
| Staff Count | To be determined based on site requirements |
| Equipment Provided | Uniforms, machinery, chemicals |
| Service Standards | As per tender guidelines |
Bidder must adhere to all safety and environmental regulations and ensure staff conduct aligns with government standards.
Technical Specifications
The service provider must ensure:
| Parameter | Specification |
|---|---|
| Staffing | Trained housekeeping staff with relevant certifications |
| Equipment | Modern cleaning machinery compliant with safety standards |
| Chemicals | Approved, eco-friendly cleaning agents |
| Uniforms | Standardized, government-approved uniforms |
| Service Hours | 8 hours per shift, daily |
| Reporting | Weekly maintenance and service quality reports |
Sequential process for technical compliance:
- Submission of technical documents
- On-site inspection and verification
- Staff training and orientation
- Regular quality audits
All technical provisions must meet the standards specified in the tender documents and applicable government regulations.
Financial Requirements
The total estimated cost for the 12-month contract is INR 25,477,700. The financial proposal should include:
| Cost Component | Amount (INR) |
|---|---|
| Staff wages | To be quoted |
| Equipment & materials | To be quoted |
| Miscellaneous expenses | To be quoted |
| Total | INR 25,477,700 |
Payment will be made in installments based on milestone achievements, with the final payment upon successful completion and approval of services. Bidders must submit a refundable EMD of INR 50,000 and tender fee of INR 4,000 along with their proposals. Payment terms and schedule are detailed in the tender documents.
Documents 2
Tender advertisement and tender details form.pdf
TENDER_DOCUMENT
Houhekeeping Tender Rules and Regulation.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licenses for providing housekeeping services.
- ✓ Proven experience in government or municipal cleaning contracts.
- ✓ Financial stability with a minimum turnover of INR 50 lakhs in the last financial year.
- ✓ Ability to supply trained and certified housekeeping staff.
- ✓ Must possess ISO or equivalent certifications for quality management.
- ✓ Compliance with health and safety regulations.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 3 years in similar services |
| Financial Turnover | INR 50 lakhs in last FY |
| Certifications | ISO 9001 or equivalent |
| Staff Qualification | Certified housekeeping personnel |
Bidders must submit relevant documents including registration certificates, experience proofs, and financial statements for validation.
Bidding Process
Process Timeline
1. premilinary stage
12-02-2026 16:00
2. commercial stage
12-02-2026 17:00
Required Forms
premilinary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The final date for bid submission is 10th February 2026 at 4:30 PM. Bidders must upload all required documents and proposals before this time via the nProcure portal. Late submissions will not be accepted under any circumstances.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid registration and licenses, proven experience in government or municipal cleaning contracts, a minimum turnover of INR 50 lakhs in the last financial year, and relevant ISO certifications. They should also demonstrate the ability to deploy trained housekeeping staff and comply with safety and environmental standards.
What documents are required to participate?
Bidders need to submit:
- Tender fee payment proof
- EMD deposit proof
- Company registration certificates
- Experience and performance certificates
- Financial statements
- Technical certifications
All documents should be uploaded electronically as per the instructions in the tender documents.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), financial proposal (30%), past performance (20%), and adherence to technical specifications (10%). The process includes technical review, financial assessment, and site inspections if necessary. Only bids meeting the minimum qualifying marks will proceed to final selection.
What are the key dates and stages of the bidding process?
Key dates include:
- Bid submission start: 22-01-2026
- Bid submission end: 10-02-2026
- Tender evaluation: 12-02-2026
- Tender opening: 12-02-2026 at 4:00 PM
Ensure all documents are submitted before deadlines. The process involves registration, document upload, evaluation, and announcement of results.
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Documents 2
Tender advertisement and tender details form.pdf
TENDER_DOCUMENT
Houhekeeping Tender Rules and Regulation.pdf
TENDER_DOCUMENT