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Northern Coalfields Limited Facility Management Services Tender LumpSum 2026 - EMD ₹19,300, Estimated ₹15,41,353 - 25% Quantity Flexibility

Bid Publish Date

01-Feb-2026, 1:50 pm

Bid End Date

11-Feb-2026, 2:00 pm

EMD

₹19,300

Value

₹15,41,353

Progress

Issue01-Feb-2026, 1:50 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • 25% quantity/duration adjustment: bid stage and post-issuance acceptance required
  • • EMD amount: ₹19,300; ensure submission with bid
  • • Salary/wage payment obligation: contractor pays staff first, with PF/ESIC documentation
  • • Consumables: to be provided by service provider and included in contract cost
  • • ATC/Corrigendum compliance: upload all required certificates/documents
  • • No BOQ items specified; scope primarily facility management and housekeeping
  • • Estimated contract value: ₹15,41,353.84; Lump Sum basis
  • • Organization: Northern Coalfields Limited under Coal India Limited

Categories 6

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT HOSPITALITY RELATED SERVICES REAL ESTATE SERVICE

Tender Overview

Organization: Northern Coalfields Limited (Coal India Limited) seeks Facility Management Services (Lump Sum) including housekeeping and provision of consumables by service provider. Estimated value: ₹15,41,353 with an EMD of ₹19,300. No explicit start/end dates available; location not specified. The contract allows a 25% increase/decrease in quantity or duration at bid/issuance, requiring bidders to accept revisions. Emphasis on proactive salary/wage payment by the service provider to deployed staff, with statutory documentation to accompany claims. The scope is governed by the buyer’s terms and any ATC/corrigendum.

Technical Specifications & Requirements

  • Category: Facility Management Services (Lump Sum); inclusive consumables
  • Deliverables: Housekeeping services at the buyer location; consumables supplied by contractor
  • Financials: Estimated value ₹15,41,353.84; EMD ₹19,300
  • Payment clause: Service provider to pay salaries/wages first, with reimbursement by buyer plus statutory filings (PF/ESIC) and bank statements
  • Quantity flexibility: Up to 25% increase/decrease permitted either at bid stage or post-issuance
  • Certificates/Documents: Upload required certificates/documents per Bid document, ATC, and corrigendum if any
  • BOQ: No items listed; no BOQ data available

Terms, Conditions & Eligibility

  • EMD: ₹19,300 to be submitted with bid
  • Salary payments: Service provider must disburse salaries before claiming from buyer
  • Certificates: Submission of all certificates/documents as per bid documentation and ATC/Corrigendum
  • ATC: Buyer-uploaded ATC governs bid terms
  • Clauses: 25% quantity/duration flex allowed; bidders must accept revisions
  • Documentation: Submit required statutory documents and financials as part of bid; ensure compliance with bid terms

Key Specifications

  • Facility Management Services (Lump Sum) including housekeeping

  • Consumables to be supplied by contractor (included in contract cost)

  • Estimated contract value: ₹15,41,353.84

  • EMD amount: ₹19,300

  • Delivery/engagement scope subject to 25% quantity/duration flex

  • Salary/wage payments by contractor to staff prior to claims from buyer with statutory documentation

Terms & Conditions

  • EMD submission of ₹19,300 and full certificate package as per ATC

  • Salary payments by contractor before reimbursement; provide PF/ESIC documentation

  • Contract quantity/duration may adjust up to 25% at issuance or post-issuance

Important Clauses

Payment Terms

Service provider pays salaries/wages first; claims reimbursement from buyer along with PF/ESIC and bank statements

Delivery Schedule

Contract quantity/duration can be revised by up to 25% at contract issuance or thereafter

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Submit all certificates/documents as per Bid/ATC/Corrigendum

  • Demonstrate capability to handle housekeeping and consumables in lump-sum arrangement

  • Adhere to salary payment and statutory compliance requirements (PF/ESIC)

Documents 5

GeM-Bidding-8915257.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Bidder must upload all certificates/documents sought in the Bid document, ATC and Corrigendum if any

2

EMD submission receipt or proof of deposit for ₹19,300

3

STATUTORY documents: PF/ESIC compliance evidence and related payroll records

4

Proof of prior facility management/housekeeping experience (if required by bid)

5

Company's GST registration certificate

6

PAN card copy of bidder

7

Financial statements demonstrating solvency (as applicable)

Frequently Asked Questions

What are the eligibility criteria for facility management tender in Jharkhand 2026?

Bidders must upload all required certificates per the Bid document and ATC, submit EMD of ₹19,300, demonstrate housekeeping capability, and comply with salary payment obligations including PF/ESIC documentation. Ensure GST and PAN details are provided, with financial statements if requested.

What documents are required to participate in the Northern Coalfields facility management bid 2026?

Required documents include all certificates in the Bid/ATC, EMD ₹19,300 proof, GST registration, PAN, payroll documentation demonstrating salary payments to staff, PF/ESIC compliance evidence, and any experience certificates for housekeeping or FM services.

How does the 25% quantity flexibility affect the facility management contract?

The contract allows a +/-25% change in quantity or duration at issuance or later, requiring bidders to accept revisions. Plan staffing and consumables accordingly to handle potential increases or decreases without compromising service levels.

What are the payment terms for salaries under this service contract?

The service provider must pay staff salaries first, then claim reimbursement from the buyer, accompanied by PF/ESIC documents and bank statements showing payments made to employees.

What is the estimated value and EMD for this tender in 2026?

Estimated value is ₹15,41,353.84, with an EMD of ₹19,300. Ensure submission of EMD along with all required bid documents and certificates to be considered.

What standards or certifications are required for this housekeeping tender?

While specific standards are not listed, bidders must upload all certificates per BID/Corrigendum; ensure compliance with statutory payroll obligations (PF/ESIC) and provide GST, PAN, and experience certificates as applicable.

When is the procurement opportunity for Northern Coalfields Limited facility management posted?

The tender indicates a start/no-end date in the available data; bidders should monitor the official portal for ATC updates and corrigenda that may modify start dates or terms.

What is included in the lump-sum facility management scope for this bid?

The scope includes housekeeping services at the designated site and consumables supplied by the contractor, with all such costs included in the lump-sum contract price.

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