Open Power and Energy NPROCURE

Tender for Annual Maintenance Contract of Borsad Division Offices - Power & Energy Sector

Q: What is the scope of work for this tender?

The scope includes **routine maintenance, preventive repairs, minor civil works**, and **timely procurement of spare parts** for offices under Borsad Division. Key activities involve electrical, civil, plumbing, and general repairs to ensure smooth office operations.

Q: What are the eligibility criteria for bidders?

Bidders must have **minimum 3 years of experience**, an **annual turnover of at least INR 10 lakh**, valid licenses, and a proven track record in maintenance works. All mandatory documents must be submitted as per tender guidelines, including **digital signatures** for online bidding.

Q: How is the bid evaluation conducted?

Evaluation is based on **technical competence (40%)**, **financial bid (40%)**, and **past experience (20%)**. Bidders must meet **minimum technical scores** and submit competitive financial proposals to qualify for contract award.

Q: What are the key dates and deadlines?

Bid submission opens on **19-06-2026 at 20:00** and closes on **10-07-2026 at 15:00**. Tender evaluation occurs on **13-07-2026** and **14-07-2026**. The contract is expected to be awarded shortly after evaluation completion.

Q: How can I get assistance or clarifications?

Support is available from **Hasmukh Bhalsod** at the Madhya Gujarat Vij Company Limited. Contact him at **9925208377** or via email at **nprocure@ncode.in**. Additionally, free vendor training sessions are organized weekly at Ahmedabad for new bidders.

Bid Publish Date

19-Jun-2026, 8:00 pm

Bid End Date

10-Jul-2026, 3:00 pm

Value

₹25,00,000

Location

ANAND , GUJARAT

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Progress

Issue19-Jun-2026, 8:00 pm

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,475

Contract Form

Works

Completion Period

12 Months

Currency Type

Single

Categories 2

MISCELLANEOUS WATER LEVEL RECORDER

This government tender offers an opportunity for experienced contractors to secure an Annual Rate Contract for general maintenance of offices under the Borsad Division of Madhya Gujarat Vij Company Limited. The project encompasses civil, electrical, plumbing, and miscellaneous works to ensure the smooth functioning of government offices in Gujarat. With a total estimated value of INR 25,01,822, the contract spans 12 months, providing a steady revenue stream for qualified maintenance service providers. The tender process involves online submission, with evaluation based on technical expertise and competitive pricing. Bidders must meet specific eligibility criteria, submit all required documents, and adhere to the detailed terms and conditions outlined in the tender documents. This is a prime opportunity for companies specializing in facility maintenance, civil and electrical works, seeking to collaborate with a leading government power utility in Gujarat. The tender emphasizes transparency, quality, and timely execution, making it an ideal project for reputable contractors in the sector.

Scope Of Work

The scope of work for this tender includes:

Routine maintenance and repairs of office infrastructure, electrical systems, plumbing, and civil works.
Preventive maintenance to ensure minimal downtime.
Minor civil works such as painting, carpentry, and flooring repairs.
Timely procurement and management of spare parts and consumables.

Key deliverables:

Regular inspection reports
Maintenance logs
Timely completion of repair works

Process flow:

Initial assessment of office facilities.
Preparation of maintenance schedules.
Execution of maintenance tasks as per schedule.
Reporting and documentation of all activities.

Specification	Details
Contract Duration	12 months
Estimated Cost	INR 25,01,822
Location	Borsad Division, Gujarat
Work Category	Miscellaneous Works

Important requirements:

Adherence to tender terms and conditions.
Compliance with safety and quality standards.
Submission of all required documents before deadlines.

Technical Specifications

The technical specifications include:

Parameter	Requirement
Electrical Systems	Must comply with IS standards for wiring and safety
Civil Works	Use of approved materials conforming to BIS standards
Plumbing	Leak-proof fittings and compliance with local codes
Maintenance Tools	Use of certified tools and equipment
Documentation	Maintain detailed logs and inspection reports

Sequential process:

Conduct initial site inspection.
Prepare maintenance plan.
Execute repair and preventive tasks.
Record and report activities.

All works must meet the standards specified in the Technical Specification document linked in the tender.

Financial Requirements

The estimated contract value is INR 25,01,822, with a bid offer validity of 120 days. The financial proposal must include:

Cost Component	Amount (INR)
Basic Maintenance Charges	To be quoted by bidder
GST	As applicable
Total Estimated Cost	INR 25,01,822

Payment terms:

Payments will be made monthly based on work completion certificates.
10% of the contract value as security deposit.
Final settlement after project completion and approval.

Bidders are advised to submit competitive rates and ensure compliance with all financial documentation requirements.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹25,00,000

Bid To RA

Item Category

Miscellaneous Works

Authority & Contact

Officer Inviting Bids

Hasmukh Bhalsod

Bid Opening Authority

Hasmukh Lakhabhai Bhalsod

Address

Borsad Division, Borsad

Contact Details

9925208377

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Documents 4

Tender Notice.pdf

TENDER_DOCUMENT

Sch-B ARC Borsad.pdf

TENDER_DOCUMENT

Tender Terms Conditions.pdf

TENDER_DOCUMENT

Technical Specification.pdf

Closed: 23 June 2023

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

✓ Must have experience in executing maintenance works of similar scope.
✓ Must possess valid licenses and certifications as per government norms.
✓ Should have a proven track record in civil, electrical, and plumbing maintenance.
✓ Financial stability with annual turnover of at least INR 10 lakh in the last three years.
✓ Submission of all mandatory documents including:
- Preliminary documents as per tender terms.
- Commercial documents including financial statements.
✓ Must have valid Digital Signature Certificate (DSC) for online bidding.

Qualification Parameter	Minimum Requirement
Experience	At least 3 years in maintenance works
Annual Turnover	INR 10 lakh
Certifications	Valid licenses for civil, electrical, plumbing
Document Submission	Complete as per tender guidelines

Note: Non-compliance with eligibility criteria may result in disqualification.

Bidding Process

Process Timeline

1. PRELIMINARY

13-07-2026 11:00

2. COMMERCIAL

14-07-2026 11:00

Required Forms

PRELIMINARY

Tender fee and Emd Details

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

GST

User Defined Template-Standard

Required

Percentage Rate

Library-Secured

Required