Custom Bid for Services - Electrical Maintenance and other Misc works at Vijayawada Terminal
Hindustan Petroleum Corporation Ltd
KRISHNA, ANDHRA PRADESH
Posted:
11 December 2025
Closed:
22 December 2025
GEM
Open State Governments & UT NPROCURE
Government E-Tender for Labour Charges of Erection & Maintenance at Bavla-1
Progress
Issue20-Jan-2026, 12:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government e-tender offers an excellent opportunity for electrical and maintenance contractors to secure a contract with Uttar Gujarat Vij Company Limited. The tender involves labour charges for erection and maintenance work at Bavla-1 division, Gujarat. With a project value of approximately 44.44 lakh INR and a completion period of 12 months, bidders must meet specific eligibility criteria, including experience, financial stability, and valid licensing. The process involves online submission of technical and financial bids, with evaluation based on technical competence, cost, and compliance. The tender is managed by the Executive Engineer, UGVCL, and emphasizes transparency and adherence to government procurement policies. Bidders are encouraged to participate in free training sessions and review detailed documents available online. This opportunity is ideal for electrical contractors, maintenance firms, and infrastructure service providers seeking government contracts in Gujarat.
Scope Of Work
The scope of this tender includes:
- Labour charges for erection and maintenance works at Bavla-1 and other substations (Sdn) under UGVCL.
- Tasks involve installation, repair, and routine maintenance of electrical infrastructure.
- Key deliverables include:
- Erection of electrical equipment
- Routine inspections and preventive maintenance
- Repair works as required
- Ensuring compliance with safety standards
- The work must be completed within a 12-month period.
- The contractor shall provide all necessary manpower, tools, and materials unless specified otherwise.
- Sequential process:
- Submission of bid documents
- Technical evaluation
- Commercial negotiations
- Contract signing and project commencement
- The project must adhere to the specifications outlined in the tender documents, including safety, quality, and environmental standards.
| Specification | Details |
|---|---|
| Estimated Cost | 44,44,488 INR |
| Completion Period | 12 Months |
| Location | Bavla Division, Ahmedabad, Gujarat |
| Contract Type | Works |
- Bid submission must be done electronically through the official portal with all required documents attached.
Technical Specifications
The technical specifications for the work include:
| Parameter | Requirement |
|---|---|
| Voltage Level | 11kV / 33kV as applicable |
| Equipment Standards | IS standards and IEC standards |
| Safety Norms | Compliance with Indian Electricity Rules and Safety Standards |
| Quality Assurance | ISO 9001 certified firms preferred |
| Work Environment | Adherence to environmental and safety regulations |
The process involves:
- Reviewing tender documents
- Preparing technical bid with compliance certificates
- Submitting technical documents online
- Awaiting technical evaluation results
All technical work must meet the specifications outlined in the tender documents and adhere to safety and quality standards prescribed by UGVCL.
Financial Requirements
The estimated project cost is approximately 44,44,488 INR. Bidders are required to submit a bid security (EMD) as specified, along with the tender fee of 1180 INR. Payment terms include:
- Bid Security (EMD) to be submitted along with bid
- Payment Schedule:
- 10% advance upon contract signing
- 40% midway through the project
- Remaining 50% on successful completion and acceptance
- The total bid amount must be inclusive of all taxes, duties, and levies.
- The successful bidder will be paid based on milestones achieved, as per the contract agreement.
- All payments are subject to verification and approval by the UGVCL authorities.
Documents 1
1 ERRECTION NEW BAVLA-1.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licensing for electrical and maintenance work.
- ✓ Should possess relevant experience in executing similar government projects.
- ✓ Must submit scan copies of necessary documents as per tender terms and conditions during preliminary and technical stages.
- ✓ Financial stability evidenced by turnover and balance sheets for the last three years.
- ✓ Must provide Earnest Money Deposit (EMD) as specified in the tender.
- ✓ Compliance with all statutory and safety regulations applicable in Gujarat.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience in similar projects | At least 2 completed projects in last 3 years |
| Financial Turnover | Minimum 50 lakh INR annually |
| Valid licenses | Electrical contractor license issued by competent authority |
| EMD | As specified in tender documents |
Note: Bidders failing to meet these criteria will be disqualified from the bidding process.
Bidding Process
Process Timeline
1. Preliminary Stage
04-02-2026 18:30
2. Technical Stage
04-02-2026 18:35
3. Commercial Stage
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly attach scan copies of necessary documents as per tender terms and conditions
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Technical Stage
1
Kindly attach scan copies of necessary documents as per tender terms and conditions
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 04-02-2026 at 18:00. Bidders must upload all required documents and submit their bids online before this time to be considered.
What documents are required to participate in this tender?
Bidders must submit scan copies of necessary documents including registration certificates, experience proofs, financial statements, bid fee proof, and EMD documents, as specified in the tender terms and conditions.
How is the evaluation process conducted?
Bids are evaluated in three stages: preliminary, technical, and commercial. Technical scores are based on experience, compliance, and certifications, while commercial bids are assessed for cost-effectiveness. The highest-scoring compliant bid wins.
Can I attend a training session for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the e-procurement process and ensure smooth bid submission.
What is the estimated project cost?
The estimated cost of the project is approximately 44,44,488 INR, inclusive of all taxes and duties. The final contract amount will be based on the bid submitted and evaluated as per tender guidelines.
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Documents 1
1 ERRECTION NEW BAVLA-1.pdf
TENDER_DOCUMENT