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Open State Governments & UT NPROCURE

Government Tender for AMC of HT Sub Station & DG Set at Vadodara Court Building 2025-26

Bid Publish Date

08-Jan-2026, 4:00 pm

Bid End Date

22-Jan-2026, 4:00 pm

Value

₹15,47,581

Location

VADODARA , GUJARAT

Progress

Issue08-Jan-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an opportunity for qualified electrical contractors to provide Annual Maintenance Contract (AMC) services for HT sub stations and DG sets at the Vadodara court building for 2025-26. The project aims to ensure reliable power supply, safety, and operational efficiency of critical electrical infrastructure. Bidders must meet specific eligibility criteria, including valid licenses, experience in government projects, and financial solvency. The tender process is conducted electronically through the nprocure portal, with detailed requirements outlined in the tender documents. Key deadlines include bid submission starting on 08-01-2026 and closing on 22-01-2026. The evaluation will consider technical competence, past performance, and financial bids, with the contract awarded to the most responsive and competitive bidder. This opportunity is ideal for experienced electrical firms seeking government contracts in Gujarat, offering a reliable revenue stream and project exposure in public infrastructure maintenance.

Scope Of Work

The scope of work involves comprehensive maintenance and supervision of the HT sub station and DG sets at the Vadodara court building for the year 2025-26. Key deliverables include:

  • Regular inspection, testing, and preventive maintenance of the HT sub station and DG sets.
  • Immediate response to any electrical faults or failures.
  • Ensuring compliance with safety standards and government regulations.
  • Maintaining detailed records of maintenance activities.
  • Supervising the work of authorized personnel and contractors.

The process involves:

  1. Mobilization of skilled technicians and supervisors.
  2. Conducting routine checks as per the maintenance schedule.
  3. Troubleshooting and rectification of electrical issues.
  4. Documentation and reporting of maintenance activities.
  5. Coordination with government officials for inspections.

Specifications include:

Parameter Requirement
Voltage 250 KVA DG Set, 11 KV HT sub station
Maintenance Frequency Monthly, Quarterly, Annually
Response Time Within 2 hours for emergency faults

The contractor must ensure minimal downtime and adhere to safety and quality standards as specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Specification
DG Set Capacity 250 KVA, 11 KV HT sub station
Power Supply 3-phase, 50 Hz
Maintenance Schedule Monthly, Quarterly, Yearly
Response Time Within 2 hours for fault rectification
Safety Standards Compliant with IS standards and government regulations

The process involves:

  • Conducting initial assessment and testing.
  • Performing scheduled preventive maintenance.
  • Responding promptly to faults.
  • Documenting all activities in maintenance logs.
  • Ensuring safety protocols are strictly followed.

All technical activities must adhere to the specifications outlined in the tender documents and relevant electrical safety standards.

Financial Requirements

The estimated project cost is ₹15,47,581.00. The financial bid should include a percentage rate for AMC services, with the following breakdown:

Cost Component Amount
Estimated Cost ₹15,47,581
Bid Validity 120 days

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after completion of the first half-yearly maintenance.
  • Remaining 30% after final inspection and approval.

Bidders must submit a bid guarantee or EMD of ₹30,000, valid for 180 days, along with their bid documents. The successful bidder will be paid as per the schedule and terms specified in the tender documents.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have a valid Electrical Contractor License.
  • ✓ Must possess E-1 Class or above Contractor Registration (Electrical).
  • ✓ Must have experience in government electrical maintenance projects, preferably with at least 2 similar projects completed.
  • ✓ Must submit a valid Solvency Certificate from a scheduled or nationalized bank covering at least 20% of the estimated project cost.
  • ✓ Must provide certified copies of Income Tax PAN, GST registration, and ESI/PF registration.
  • ✓ Must submit a Self-declaration confirming acceptance of all tender conditions.
  • ✓ Must have a valid Electrical Contractor License and experience in electrical works as specified.
Qualification Requirement Details
Minimum Experience 2 government projects
Financial Solvency ₹3,09,516.20 (20% of estimated cost)
Valid Licenses Electrical Contractor License, E-1 Class & above
Registration GST, ESI, PF

Bidders failing to meet these criteria will be disqualified from the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

22-01-2026 16:02

2. Commercial Stage

22-01-2026 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(1) D.D. for Tender Fee

Required
2

(2) FDR for EMD (Min 180 days)

Required
3

(3) Valid Solvency Certificate of Scheduled/ Nationalized Bank (Minimum 20 percentage of Estimated cost).

Required
4

(4) Certified copy of Income Tax PAN Card.

Required
5

(5) Certificate copy of P.F Personal Number

Required
6

(6) Certificate copy of E.S.I.C Personal Number

Required
7

(7) GST Registration.

Required
8

(8) Undertaking as per Annexure - A on Rs.300/- Stamp Papers duly notarized

Required
9

(9) Undertaking that no cases ongoing in Present or occurred in past in violation of labor act in labor court/office on minimum 100 rs Notarized stamp Paper

Required
10

(10) Scanned Copy of Valid Electrical Contractor License

Required
11

(11) Scanned Copy of Valid Contractor Registration in E-1 Class & above. (Electrical)

Required
12

(12) Self-declaration certificate to declare that all 38 special conditions was read carefully and accepted by the bidders.

Required
13

(14) copy of This type of work experienced agency [Form 3A is required] (GOVT.)

Required
14

(15) Annexure – B and Annexure – C and Annexure – D with your signature on every single page.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope involves providing comprehensive AMC services for the HT sub station and DG sets at Vadodara court building, including regular inspections, preventive maintenance, fault rectification, safety compliance, and detailed record-keeping. The work ensures uninterrupted power supply and safety standards are maintained throughout the contract period.

Who is eligible to bid for this government tender?

Eligible bidders must possess a valid Electrical Contractor License (E-1 Class or above), have experience with government electrical maintenance projects, submit a valid Solvency Certificate covering at least 20% of the estimated cost, and provide necessary registrations such as GST, ESI, and PF. They must also meet the technical and financial criteria specified in the tender documents.

What are the key deadlines for submitting bids?

Bids can be submitted starting from 08-01-2026 at 16:00, with the last date being 22-01-2026 at 16:00. The technical bid will be opened immediately after the deadline at 16:02 on 22-01-2026. Bidders should ensure all documents are complete and submitted before the closing time to avoid disqualification.

How is the bid evaluation process conducted?

Bids are evaluated based on technical competence (40%), financial bid (40%), and past performance (20%). Bidders must meet minimum thresholds, including 60% in technical evaluation, to qualify. The evaluation committee reviews all submissions, and the contract is awarded to the lowest evaluated responsive bidder who meets all criteria.

What documents are required for bid submission?

Required documents include a D.D. for tender fee, FDR for EMD (minimum 180 days), solvency certificate, PAN card, GST registration, undertaking on Rs.300/- stamp paper, electrical contractor license, contractor registration, self-declaration, and signed annexures. All documents must be scanned and uploaded via the e-Procurement portal.

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