Cleaning, Sanitation and Disinfection Service - Outcome Based - Railway Colony; Daily Manual Cleani
Eastern Railway
KOLKATA, WEST BENGAL
Posted:
3 November 2025
Closed:
24 November 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Annual Road Sweeping & Cleaning Contract in Boriavi Town
Progress
Issue23-Jan-2026, 6:45 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers a unique opportunity for companies specializing in municipal services to secure a 12-month contract for road sweeping, cleaning, and property maintenance in Boriavi town. The project involves daily sweeping of main roads, internal roads, approach roads, and property cleaning using manpower and machinery. The tender is issued by Boriavi Nagarpalika and is open to qualified bidders with relevant experience and certifications. The estimated contract value is approximately INR 27,82,400, with a detailed scope, eligibility criteria, and technical specifications outlined to ensure transparency and fairness. Bidders must adhere to strict submission deadlines and provide comprehensive documentation, including service returns, registration certificates, and safety affidavits. This tender is ideal for companies with proven experience in municipal cleaning services and a strong financial standing. Don't miss this chance to partner with the government for essential urban maintenance services.
Scope Of Work
• Daily sweeping and cleaning of main roads, internal roads, and approach roads in Boriavi town.
• Use of manpower and machinery for property cleaning and waste removal.
• Maintenance of cleanliness standards as per municipal guidelines.
• Disposal of collected waste in designated locations.
• Monitoring and reporting of daily cleaning activities.
- Preparation of work plan and allocation of resources.
- Deployment of manpower and machinery as per schedule.
- Execution of cleaning activities including sweeping, garbage collection, and disposal.
- Supervision and quality checks to ensure standards.
- Reporting and documentation of daily activities.
| Equipment/Tools | Specifications |
|---|---|
| Sweeping Machines | Heavy-duty, suitable for urban roads |
| Waste Bins | Weather-resistant, capacity 240 liters |
| Safety Gear | Helmets, gloves, reflective vests |
• Ensure compliance with labor laws and safety regulations.
• Maintain records of daily activities and submit reports as required.
• Address complaints and issues promptly.
• Adhere to environmental standards for waste disposal.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Sweeping Machinery | Heavy-duty, suitable for urban roads |
| Waste Collection | Capacity: 240 liters, weather-resistant |
| Safety Equipment | Helmets, gloves, vests for workers |
| Operating Hours | Daily from 6:00 AM to 10:00 PM |
| Disposal Sites | Approved municipal waste disposal locations |
Sequential process:
- Bid submission with all required documents.
- Technical evaluation based on experience, equipment, and compliance.
- Financial evaluation of bid rates.
- Awarding of contract to the successful bidder.
- Commencement of work within specified timelines.
Financial Requirements
The estimated contract value is approximately INR 27,82,400. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Manpower wages | 15,00,000 |
| Machinery rental | 8,00,000 |
| Equipment maintenance | 2,00,000 |
| Miscellaneous expenses | 2,82,400 |
Payment terms:
- 50% of the contract value payable upon contract signing.
- Remaining 50% based on monthly milestones.
- Payments will be made after verification of work completion.
- All invoices must be supported by daily activity reports and inspection certificates.
Bidders must submit bid security deposit (EMD) of INR 55,600 as per tender guidelines.
Documents 3
Boriavi Road Sweeping and Property Cleaning Tender Vol-1.pdf
TENDER_DOCUMENT
Boriavi Road Sweeping and Property Cleaning Tender Vol-2.pdf
TENDER_DOCUMENT
BOQ.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid business registration and GST registration.
✓ Must submit latest Service Return and PAN Card copies.
✓ Must provide Bank Solvency Certificate showing at least 20% of the tender amount.
✓ Must submit Tender EMD and Tender Fee documents.
✓ Must have experience in municipal cleaning services with relevant certificates.
✓ Must upload site visit certificate signed by Chief Officer or Municipal Engineer.
✓ Must provide safety affidavits and labour law compliance documents.
✓ Must demonstrate financial stability with turnover certificates.
| Qualification Criteria | Details |
|---|---|
| Service Experience | Minimum 3 years in municipal cleaning |
| Financial Stability | Turnover of at least INR 50 Lakhs in last 3 years |
| Certifications | Valid GST, Labour Law compliance, Safety certificates |
| Technical Capability | Adequate machinery and manpower |
| Past Projects | At least 2 similar projects completed |
Note: Bidders must meet all criteria to qualify for bid submission.
Bidding Process
Process Timeline
1. Preliminary Stage
12-02-2026 12:00
2. Commercial Stage
12-02-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attach scan attested copy of the latest Service Return filed and Copy of PAN Card.
Required 2
Kindly Attach scan attested copy of Registration Certificate (As Mentioned in PQ Criteria of Tender)
Required 3
Kindly Attach scan attested copy of Bank Solvency Current Year Minimum 20 percent of Total Amount of Tender (As Mentioned in PQ Criteria of Tender)
Required 4
Kindly Attach scan copy of Tender EMD Document (As Mentioned in PQ Criteria of Tender)
Required 5
Kindly Attach scan copy of Tender Fee Document (As Mentioned in PQ Criteria of Tender)
Required 6
Kindly Attach scan attested copy of For-3A Document for Experience (As Mentioned in PQ Criteria of Tender)
Required 7
Kindly Attach scan attested copy of GST Registration Document (As Mentioned in PQ Criteria of Tender)
Required 8
Kindly Attach scan copy of Undertaking for all labour laws, EPF, ESIC and any other labour law responsibility.
Required 9
Kindly Attach scan attested copy of Turnover Certificate (As Mentioned in PQ Criteria of Tender)
Required 10
The bidder should have to upload site visit certificate sign by Chief Officer/Municipal Engineer, Boriavi Nagarpalika before tender bidding.
Required 11
Kindly Attach scan copy of Affidavit for safety precaution.
Required 12
Kindly Attach scan copy of All forms and Formats as per Given in Vol1 and Vol2 of Tender Documents
Required 13
Kindly Attach scan copy of Necessary Document. As Per Bid Evaluation Criteria.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 05-02-2026 at 18:00. Bidders must upload all required documents and bids before this time to be considered.
What documents are required to qualify for this tender?
Qualified bidders must submit service returns, registration certificates, bank solvency certificates, EMD and tender fee documents, experience certificates, GST registration, labour law compliance affidavits, and site visit certificates signed by the authorized officials. All documents must be attested and uploaded online.
How will the evaluation process be conducted?
Bids will be evaluated based on technical capability, experience, safety compliance, and cost. The process involves technical and financial assessments, with minimum thresholds for technical scores. The highest-scoring compliant bid will be awarded the contract.
Can I attend a pre-bid meeting?
Yes, a free vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. Attending this session is highly recommended to understand the bidding process and document requirements.
What is the scope of work for this tender?
The scope includes daily sweeping and cleaning of roads and properties, waste collection, disposal, safety compliance, and reporting. The work involves using machinery and manpower to maintain cleanliness standards across Boriavi town for 12 months.
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Documents 3
Boriavi Road Sweeping and Property Cleaning Tender Vol-1.pdf
TENDER_DOCUMENT
Boriavi Road Sweeping and Property Cleaning Tender Vol-2.pdf
TENDER_DOCUMENT
BOQ.pdf
TENDER_DOCUMENT