Open Power and Energy NPROCURE

Government Tender for Hiring Diesel Bolero & Equivalent Vehicles with Driver for 24 Hrs - Power & Energy Sector

Bid Publish Date

23-Dec-2025, 11:30 am

Bid End Date

07-Jan-2026, 4:00 pm

Value

₹16,01,040

Location

SABAR KANTHA , GUJARAT

Progress

Issue23-Dec-2025, 11:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS WATER LEVEL RECORDER

This government tender offers an opportunity for transport service providers to supply up-to-date Diesel Bolero or equivalent vehicles with drivers for Uttar Gujarat Vij Company Limited in Gujarat. The contract spans 24 months, requiring reliable, well-maintained vehicles capable of 24-hour operation and covering up to 3000 km per month. Bidders must meet strict eligibility criteria, including valid licenses, permits, and certifications, ensuring compliance with safety and legal standards. The tender process is open, with detailed documentation and transparent evaluation procedures. With an estimated value of INR 16,01,040, this tender is ideal for companies specializing in vehicle leasing, fleet management, and transport logistics in the power and energy sector. Participants should be prepared to submit comprehensive bids through the online portal, adhering to deadlines and technical specifications, to secure this government contract in Gujarat.

Scope Of Work

The selected contractor will be responsible for providing closed-body Diesel Bolero or equivalent vehicles with drivers, ensuring the following:

  • Vehicles must be in up-to-date condition, not registered before 3 years from the tender opening date.
  • Vehicles should be capable of 24-hour operation, covering a maximum of 3000 km per month.
  • Drivers must possess valid LMV Cab licenses.
  • All vehicles must have valid road permits, fitness certificates, and insurance coverage.
  • The contractor shall ensure regular maintenance and insurance renewals.
  • Vehicles should be equipped with GPS tracking for monitoring.

Key deliverables include:

  • Provision of vehicles in good condition.
  • Driver deployment for 24 hours daily.
  • Compliance with all legal and safety standards.
  • Documentation submission including registration, permits, driver licenses, and GST registration.

Process for service delivery:

  1. Vehicle readiness check prior to deployment.
  2. Driver assignment and briefing.
  3. Daily reporting on vehicle status and usage.
  4. Regular inspections and maintenance.
Specification Requirement
Vehicle Model Age Not registered before 3 years
Maximum KM per Month 3000 KM
Contract Duration 24 months
Payment Terms Monthly based on verified KM

The contractor must adhere to all safety, legal, and operational standards set by Uttar Gujarat Vij Company Limited.

Technical Specifications

Vehicles must be closed-body Diesel Bolero or equivalent models with the following technical parameters:

Parameter Specification
Vehicle Type Diesel, Closed-body
Model Year Not registered before 3 years from the bid opening date
Driver License Valid LMV Cab license
Permits Valid road permits and fitness certificates
Tracking GPS-enabled for real-time monitoring

The process involves:

  1. Vehicle inspection prior to deployment.
  2. Verification of documents including registration, permits, and licenses.
  3. Deployment after approval.
  4. Periodic inspections to ensure compliance.

All vehicles must adhere to the technical standards specified by Uttar Gujarat Vij Company Limited and relevant government authorities.

Financial Requirements

The estimated project cost is INR 16,01,040 for the entire 24-month contract period. The cost breakdown includes:

Cost Component Amount (INR)
Vehicle Rental INR 12,80,832
Driver Charges INR 2,40,000
Maintenance & Permits INR 80,208
Miscellaneous INR 1,00,000

Payment terms:

  • Payments will be made monthly based on verified kilometers.
  • Bidders must submit a detailed financial proposal with their bid.
  • All costs should be inclusive of taxes.

Bidders should ensure their financial proposals align with the estimated total and meet the specified criteria.

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Eligibility Criteria

✓ Must have valid insurance certificates covering the entire contract period.
✓ Must possess a registration certificate with tax paid up-to-date.
✓ Must hold a Fitness Certificate for vehicles.
✓ Must have valid road permits.
✓ Must provide relevant documents related to vehicle hiring.
✓ Registration as "TAXI" or "MAXI" is mandatory.
✓ Must have a GST registration number with all pages submitted.
✓ Drivers must hold LMV Cab licenses.
✓ Vehicles should have PUC certificates if applicable.
✓ Bidder must submit Aadhar, PAN, Voter ID of the authorized person.
✓ Conflict of interest stamp of Rs. 300/- with notary is required.

Qualification Criteria Details
Financial Stability Turnover of at least INR 10 lakh in the last financial year
Experience Minimum 2 years in vehicle hiring services
Certification Valid GST, insurance, fitness, and permits

Bidders must meet all the above criteria to qualify for participation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

07-01-2026 16:30

2. COMMERCIAL STAGE

07-01-2026 16:40

Required Forms

PRELIMINARY

Tender Fee and EMD Details

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Insurance certificate covering period up-to-date.

Required
2

Registration certificate book with tax paid up-to-date.

Required
3

Fitness Certificate.

Required
4

Road permits

Required
5

Any other documents relevant relating to hiring of vehicle.

Required
6

Registration as “TAXI” or “MAXI”.

Required
7

Compulsory required GST Registration No With All Pages.

Required
8

Driver Licence LMV Cab

Required
9

PUC if applicable

Required
10

Aadhar/PAN/ Voter ID of bidder

Required
11

Conflict of interest stamp of Rs.300/- with notary.

Required

Stage - COMMERCIAL STAGE

1

SCHEDULE-B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 07-01-2026 at 16:00. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required for the preliminary stage?

Bidders must submit insurance certificates, registration certificates, fitness certificates, road permits, GST registration, driver licenses, Aadhar/PAN/Voter ID, and conflict of interest stamp. All documents must be valid and up-to-date as specified in the tender guidelines.

Who can I contact for support during the bidding process?

Support is available through the (n)code solutions support team at +91-79-40007517, 40007514, 40007515 or via email at [email protected]. They provide assistance with document downloads and online bid submission procedures.

What is the scope of work for this tender?

The scope includes providing well-maintained Diesel Bolero & equivalent vehicles with drivers, capable of 24-hour operation, covering up to 3000 km/month for 24 months. Vehicles must meet all legal, safety, and technical standards, and the contractor is responsible for maintenance, permits, and documentation compliance.

What is the estimated value of this tender?

The estimated contract value is INR 16,01,040, covering vehicle rental, driver charges, maintenance, and miscellaneous expenses for the 24-month period.

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