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Open State Governments & UT NPROCURE

Government Tender for Providing and Erecting Cooling Tower at Gandhinagar Central A.C. Plant

Bid Publish Date

10-Jul-2025, 12:30 pm

Bid End Date

18-Jul-2025, 10:30 am

EMD

₹51,500

Value

₹51,43,220

Location

GANDHINAGAR , GUJARAT
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Progress

Issue10-Jul-2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 8

DISTRIBUTION AND CONDITIONING ELECTRICAL COOLING WATER SYSTEM MECHANICAL EQUIPMENT WIND MILL ENERGY PROJECT COOLING TOWER NEW POWER PLANT CHILLING PLANT

This government tender offers an excellent opportunity for electrical contractors in Gujarat to participate in a prestigious project involving the provision and erection of a cooling tower at the Gandhinagar New Sachivalaya Campus. The project aims to upgrade the existing Central A.C. system, ensuring enhanced cooling efficiency and operational reliability. Bidders must meet strict eligibility criteria, including experience in similar projects, valid certifications, and local presence in Gujarat. The tender process is structured to promote transparency, with detailed documentation, clear evaluation criteria, and defined deadlines. The project value is approximately Rs. 51.43 lakh, with a bid validity of 120 days. Interested companies should review all technical specifications, submit required documents, and adhere to the scheduled timelines to secure this government contract. This opportunity is ideal for qualified electrical firms seeking government sector projects that contribute to state infrastructure development.

Scope Of Work

The scope of work includes:

  • Supplying all materials, equipment, and accessories required for the cooling tower installation.
  • Erecting the cooling tower at the designated location within the New Sachivalaya Campus.
  • Connecting the cooling tower to the existing Central A.C. system ensuring seamless operation.
  • Testing and commissioning of the installed cooling tower to meet specified performance standards.
  • Providing comprehensive documentation, including installation reports and operational manuals.

Key deliverables:

  • Complete installation of cooling tower as per approved drawings and specifications.
  • Ensuring compliance with safety and quality standards.
  • Providing warranty and support for a minimum period as specified.

Process steps:

  1. Site inspection and assessment.
  2. Delivery of materials and equipment.
  3. Installation and connection.
  4. Testing and commissioning.
  5. Handover with documentation.

Specifications and technical details are outlined in the tender documents, including performance parameters, material standards, and safety requirements.

Technical Specifications

The technical specifications include:

Parameter Requirement
Material Standards As per IS standards for cooling towers
Capacity Suitable for the existing Central A.C. plant
Power Supply 3-phase, 415V, 50Hz
Performance Cooling efficiency as per manufacturer’s data
Testing Must pass performance and safety tests

Installation process involves:

  1. Site preparation.
  2. Delivery of equipment.
  3. Erection and connection.
  4. Testing and commissioning.
  5. Final inspection and handover.

All technical details are provided in the tender documents, including drawings, specifications, and compliance standards.

Financial Requirements

The estimated cost of the project is Rs. 51,43,220.07. Bidders are required to submit a bid security deposit of Rs. 51,500. payable via Demand Draft or FDR. The payment schedule is as follows:

  • 10% of the contract value as advance payment upon agreement signing.
  • Remaining payments linked to project milestones, as detailed in the tender documents.
  • Final payment after successful completion and acceptance.

The bid offer must be valid for 120 days from the bid submission deadline. All financial proposals should be submitted electronically through the official tender portal, ensuring compliance with the specified format.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Bid Opening Authority

S.E. [ELECTRICALS]

Address

3RD FLOOR NIRMAN BHAVAN, SECTOR NO 10/A, GANDHINAGAR

Contact Details

[email protected]

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Documents 10

Cooling Tower_anx_a.pdf

TENDER_DOCUMENT

Cooling Tower_anx_b.pdf

TENDER_DOCUMENT

Cooling Tower_anx_C.pdf

TENDER_DOCUMENT

Cooling Tower_anx_D.pdf

TENDER_DOCUMENT

Cooling Tower_boq.pdf

TENDER_DOCUMENT

Cooling Tower_memorandum.pdf

TENDER_DOCUMENT

Cooling Tower_pq.pdf

TENDER_DOCUMENT

Cooling Tower_SBD(ELECTRICAL).pdf

TENDER_DOCUMENT

GR AND GST LTR.pdf

TENDER_DOCUMENT

Notice-8.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid contractor registration in Gujarat for electrical works.
  • ✓ Must possess valid G.S.T. registration and PAN card.
  • ✓ Must provide a bid security deposit (EMD) of Rs. 51,500 in the form of Demand Draft or FDR valid for at least 180 days.
  • ✓ Must have completed similar work with a minimum value of Rs. 20,572,880.28 in the last five financial years, supported by Form-3A issued by the employer.
  • ✓ Should hold ISO 9001, 14001, and 45001 certifications.
  • ✓ Must have a local office or workshop in Gujarat with proof of address.
  • ✓ Provide a certificate of support for parts from OEM for at least 5 years.
  • ✓ Submit a declaration letter as per Annexure-A.
  • ✓ Submit a financial turnover certificate from a Chartered Accountant for the last five years.
Qualification Requirement
Contractor Registration Valid in Gujarat
Experience Similar projects worth Rs. 20,572,880.28
Certifications ISO 9001, 14001, 45001
Financial Turnover Rs. 20,572,880.28 or more in last 5 years
Local Office Proof of Gujarat-based office
OEM Support Minimum 5 years support certificate

Bidding Process

Process Timeline

1. Preliminary Stage

18-07-2025 16:02

2. Commercial Stage

18-07-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Annexure - D

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee [Only Demand Draft is Valid] The Date of Tender Fee (D.D.) Should be invariably on or after the date of NIT. D.D. For Tender Fee Issued before the date of NIT will be treated as Non Responsive.

Required
2

Kindly attach Scan copy of E.M.D. (Not Less than 180 Days) in FDR Form / Exemption Certificate

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025

Required
4

Kindly attach Scan copy of Valid PAN Card etc

Required
5

Kindly attach Scan copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory

Required
6

kindly attach scan copy of Valid G.S.T number

Required
7

Kindly attach Scanned Copy of Valid Electrical Contractor License

Required
8

The Bidder must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement etc.)

Required
9

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
10

Bidder must provide the certificate of support for parts from OEM for minimum 5 years As per Annexure-B (To be submitted before Awarding Contract )

Required
11

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)

Required
12

Bidder should have Annual financial turnover of Rs. 20572880.28 & more during the last 5 (five) financial years from current financial year. The C.A. Audited Certificate of Annual Turnover for the last five financial year to be Submitted. During any one of the last five financial years, ending 31st March 2025 (Certificate of Chartered Accountant or other suitable documents to the satisfaction of Tender inviting Authority).

Required
13

Bidder should have valid ISO 9001, 14001 and 45001 certification

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

The primary goal is to provide and erect a cooling tower at the existing Central A.C. plant at the New Sachivalaya Campus in Gandhinagar. This project aims to improve cooling efficiency, reduce operational costs, and ensure reliable climate control for government offices. Bidders should ensure their proposals meet the technical and safety standards specified in the tender documents.

What are the eligibility criteria for bidders?

Eligible bidders must have:

  • Valid contractor registration in Gujarat for electrical works.
  • Experience in similar cooling tower or electrical projects worth at least Rs. 20,572,880.28 in the last five years.
  • Valid G.S.T. registration, PAN, and ISO certifications (9001, 14001, 45001).
  • Proof of a local office or workshop in Gujarat.
  • Bid security deposit of Rs. 51,500.
  • Support certificates from OEM for parts support for at least 5 years.
  • Compliance with all other detailed eligibility requirements as outlined in the tender documents.
What is the bid submission process and deadline?

Bidders must submit their technical and financial bids electronically via the official portal. The bid submission opens on 10-07-2025 at 18:00 and closes on 18-07-2025 at 16:00. Bids submitted after the deadline will be rejected. Ensure all required documents, including bid security, experience certificates, and compliance certificates, are uploaded before the deadline.

What technical specifications are required for the cooling tower?

The cooling tower must meet the following specifications:

  • Constructed from IS standard materials.
  • Suitable capacity for the existing Central A.C. system.
  • Power supply of 3-phase, 415V, 50Hz.
  • Performance parameters as per manufacturer’s data sheet.
  • Must pass all safety and performance tests during commissioning.

Detailed technical parameters and drawings are provided in the tender documents, which bidders should review thoroughly.

How will the evaluation and award process be conducted?

Bids will be evaluated based on technical competence (50%), experience (30%), and cost (20%). Bidders must meet minimum thresholds of 70% technical score and submit competitive financial bids. The evaluation includes compliance with eligibility, quality, past performance, and price. The highest-scoring compliant bid will be awarded the contract, subject to verification and approval by the tender committee.

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