Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract in Gandhinagar - Apply Now

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹7,62,595

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

AGITATORS ELECTRICAL COOLER WATER COOLER GEYSER TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical maintenance contractors an opportunity to secure a 12-month comprehensive contract for maintaining AC units, geysers, water coolers, and pump sets in government health facilities across Gandhinagar. The project involves routine inspections, repairs, and compliance with safety standards, ensuring the smooth operation of essential electrical equipment. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and experience in similar works. The tender process is fully electronic, with detailed documentation available for download. With an estimated value of approximately ₹7.62 lakh, this tender is ideal for qualified electrical contractors seeking to collaborate with government agencies and contribute to public health infrastructure maintenance. The process emphasizes transparency, technical competence, and cost-effectiveness, making it a significant opportunity for reputable firms in the electrical services industry.

Scope Of Work

The scope of work includes providing annual comprehensive maintenance for the following equipment:

  • Air Conditioners (AC)
  • Water Coolers
  • Geysers
  • Motor Pump Sets

Key deliverables include:

  • Routine inspections and preventive maintenance
  • Repairs and replacements of faulty components
  • Ensuring compliance with safety standards
  • Maintaining operational efficiency of all equipment

Process steps:

  1. Conduct initial assessment and prepare maintenance schedule.
  2. Perform scheduled inspections and servicing.
  3. Address any breakdowns or faults promptly.
  4. Document maintenance activities and report to the designated authority.
  5. Ensure all work complies with the specifications outlined in the Standard Specification for Electrical Work.

Specifications:

Equipment Type Maintenance Frequency Standards Referenced
AC Units Quarterly Standard Specification for Electrical Work
Water Coolers Bi-Annual Terms and Conditions for AC Machines
Geysers Quarterly Terms and Conditions for Geysers
Pump Sets Monthly Standard Specification for Electrical Work

All work must be completed within the stipulated completion period of 12 months, adhering to the detailed terms and conditions provided in the tender documents.

Technical Specifications

The technical specifications include adherence to the Standard Specification for Electrical Work and compliance with the Terms and Conditions for AC Machines and Pump Sets. Equipment must meet the following parameters:

Parameter Requirement
Power Supply 230V AC, 50Hz
Capacity As per manufacturer specifications
Efficiency Minimum 90% for pumps
Safety Standards Compliant with BIS and IEC standards

Sequential process:

  1. Inspection of existing electrical setups.
  2. Implementation of preventive maintenance routines.
  3. Replacement of defective parts with approved components.
  4. Final testing and commissioning.

All work must be performed by certified technicians and documented as per government standards.

Financial Requirements

The estimated contract value is approximately ₹7,62,595.45. The financial breakdown includes:

Cost Component Estimated Cost
Labour & Materials ₹5,00,000
Equipment & Tools ₹1,00,000
Miscellaneous & Contingencies ₹1,62,595.45

Payment terms:

  • 20% advance upon contract signing.
  • 50% after completion of 6 months.
  • 30% on successful completion and acceptance.

Bidders must quote their rates in percentage terms as per the Percentage Rate form and ensure compliance with the financial guidelines specified in the tender documents.

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

✓ Must have valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess GST Registration Certificate.
✓ Must provide PAN Card copy.
✓ Must submit Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must have minimum one year experience in electrical maintenance works, supported by Form-3A or equivalent documentation.
✓ Must upload Declaration Letter of Bidder as per ANNEXURE-A.

Qualification Requirement Details
License Validity Must be current and valid, renewal receipts not accepted
Experience At least 1 year in similar electrical maintenance work
Financial Criteria Annual turnover should meet the minimum specified in the tender
Document Submission All documents must be uploaded in the specified formats and sections

Note: Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12-01-2026 at 18:00 hours. Bidders must upload all required documents and submit their bids via the official nProcure portal before this time to be eligible.

What documents are required to qualify for this tender?

Bidders must upload:

  • Tender fee payment proof
  • Earnest Money Deposit (FDR or exemption certificate)
  • Valid GST Registration Certificate
  • Valid PAN Card
  • Valid Contractor License issued by the Government of Gujarat
  • Contractor Registration Certificate (Electrical)
  • Declaration Letter as per ANNEXURE-A
  • Experience proof via Form-3A for similar work for at least one year.
How is the selection process conducted?

Selection is based on technical competence, experience, financial bid, and past performance. Bids are evaluated with a weighted scoring system, and the highest scoring compliant bid will be awarded the contract. Minimum thresholds apply for eligibility.

Can I attend a training session for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. Bidders are encouraged to participate to familiarize themselves with the electronic bidding process and ensure smooth submission.

What is the scope of work covered under this tender?

The scope includes preventive and corrective maintenance of AC units, water coolers, geysers, and motor pump sets across government health buildings. The work involves inspections, repairs, replacements, and ensuring compliance with safety and technical standards, all within a 12-month contract period.

Similar Tenders

5 found

Providing Annual Comprehensive Maintenance Contract for Motor Pump Sets, A.C, W.C, Geyser at Government Health Building In District Junagadh.

Project Implementation Unit

📍 GANDHINAGAR, GUJARAT

Est: ₹14.6 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE

Providing Annual Comprehensive Maintenance Contract For Motor Pump Sets And AC,Water Cooler Under , Dist. Tapi

Project Implementation Unit

📍 GANDHINAGAR, GUJARAT

Est: ₹6.5 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE

Providing Annual Comprehensive Maintenance Contract for AC, Water Cooler And Gyser Under Government Health Buildings at Dist: Panchmahal.

Project Implementation Unit

📍 GANDHINAGAR, GUJARAT

Est: ₹12.4 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE

PROVIDING ANNUAL COMPREHENSIVE MAINTANANCE CONTRACT FOR AC, WATER COOLER, GYSER IN GOVERNMENT HEALTH BUILDINGS IN MAHISAGAR DISTRICT.

Project Implementation Unit

📍 GANDHINAGAR, GUJARAT

Est: ₹6.9 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE

Providing Annual Comprehensive Maintenance Contract For A.C. ,Water Cooler, Geyser Under Gov. Health Building at Bhavnagar City

Project Implementation Unit

📍 GANDHINAGAR, GUJARAT

Est: ₹15.8 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE